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How can I import goods from China to Kenya
If you want to import goods from China to Kenya via SendWell Cargo Ltd ,there are several steps you need to follow. For example, you must find a supplier, obtain the necessary documentation, and arrange transportation and customs formalities.
Here’s a preview
1. Find a supplier and negotiate
Supplier search
Use online platforms such as Alibaba or Tmall Global to find potential suppliers. You can also use search engines to find relevant companies.
Order samples
Request samples of the products you want to evaluate their quality and suitability.
Negotiate
Discuss pricing, payment terms, shipping, and other details with the supplier.
2. Required documents
Import Declaration Form (IDF)
Fill out this form online through the Kenya Revenue Authority (KRA) system.
Commercial Invoice
This document from the supplier describes the products, prices, and payment terms.
Air Waybill/Bill of Lading
That is a transport document that provides information about the mode of shipment, contents of the goods, and their origin and destination.
Packing List
A detailed list of shipped items, including quantity, weight, and dimensions.
Other Documents
These may include insurance documents, certificates of inspection, and the like, depending on the imported goods.
3. Transport and Shipping
Ocean Freight
A cost-effective option for bulk goods with longer transit times.
Air Freight
Faster but more expensive than ocean freight.
Choosing a Shipping Company
Choose reliable shipping companies such as SendWell Cargo Ltd, EMC, Hapag Lloyd, or CMA.
4. Customs Clearance
Using a Customs Broker
A licensed customs broker can help you prepare and submit the necessary customs documentation and ensure compliance with Kenyan regulations.
Customs Declaration
The customs broker will prepare a customs declaration form detailing the goods.
Customs duties and taxes
Customs duties and taxes must be paid.
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What is the cost of shipping from China to Kenya
Shipping costs from China to Kenya via SendWell Cargo Ltd vary greatly depending on the shipping method, type of goods, and other factors.
Here’s a general overview
Shipping methods and costs
Ocean freight
SendWell Cargo Ltd usually offer the cheapest option but also the slowest.
Full container load (FCL)
You book an entire container for your goods, which is more efficient for larger shipments. Costs can range from $1,500 to $3,000 for a 20-foot container to $2,000 $5,000 for a 40-foot container.
Less than a container load (LCL)
Your goods share a container with other goods, ideal for smaller shipments. The cost is typically around Kenya shillings 60,000 per cubic meter (m3).
Air freight
This service is faster but more expensive than ocean freight.
Express air freight: Rates range $5.60 per kg.
General air freight: Rates can range $8 per kg.
How long does shipping from China to Kenya take
Shipping from China to Kenya via SendWell Cargo Ltd can take 4 to 6 days by air and 20 to 30 days by ocean, depending on the shipping method and the ports involved.
Detail
Air freight
SendWell Cargo Ltd air freight is usually faster and takes 4 to 6 days. Express services are even faster and take 5 to 7 days.
Ocean freight
Ocean freight is significantly slower, with transit times ranging from 20 to 30 days for a full container load (FCL) and 30 to 35 days for a less-than-container load (LCL). The exact transit time can also vary depending on the port of departure and arrival. In some ports, it takes a little longer.
What are the customs regulations for importing to Kenya
To import goods into Kenya via SendWell Cargo Ltd, importers must comply with specific customs regulations. That includes submitting the required documents, paying applicable duties and taxes, and complying with any restrictions or prohibitions that may apply to certain goods.
A customs broker can assist you with this process by processing the import documents through the Integrated Customs Management System (iCMS) and clearing the goods on behalf of the importer.
1. Required documents
Import Declaration Form (IDF)
This form is mandatory for all imports from Kenya and must be completed and signed by the importer, declaring the proper and correct value of the goods.
Certificate of Conformity (COC)
A COC issued by the Pre-Verification of Conformity (PVOC) officer is required for regulated products.
Import Conformity Mark (ISM)
This mark may be required for specific products.
Other documents
Other documents may also be required depending on the goods, such as a certificate of origin, a transport invoice, a vehicle registration document (for vehicles), a permit/license for restricted goods, and an exemption letter (if applicable).
2. Customs procedures
Declaration
The importer declares the goods in the customs system (SIMBA) through his customs agent.
Assessment of Duty
Customs calculates the amount of customs duties due based on the value of the goods and the applicable import duty rate.
Payment of charges
Importers must pay import declaration fees and possibly other taxes, such as the railway development tax.
Value-added tax (VAT)
A standard VAT rate of 16% applies to the CIF value (cost, insurance, freight), customs duties, and other applicable taxes.
3. Duties and Taxes
Import duties vary depending on the item being imported, with rates ranging from 0% to 25% based on the East African Community’s Common External Tariff (CET). Some sensitive items may be subject to more than 25% customs duties.
Excise duties apply to specific goods set by the Excise Act 2015.
4. Prohibited and Restricted Imports
Kenya has a list of prohibited and restricted imports, including hazardous materials, narcotics, counterfeit goods, and certain types of waste.
Import permits or licenses may be required for certain goods.
What documents are required to import from China to Kenya
Importing from China to Kenya via SendWell Cargo Ltd requires several documents, including a certificate of origin, commercial invoice, bill of lading or air waybill, and import permit. These documents are essential for customs clearance and compliance with Kenyan import regulations.
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Which freight forwarder is best for China to Kenya shipping
Several reliable freight forwarders offer transportation from China to Kenya, including SendWell Cargo Ltd, DFH Logistics, and Winsky Freight. Salihiya Cargo, based in Kenya, specializes in air and ocean freight. DFH Logistics is known for facilitating trade between China and Africa.
Winsky Freight, another established player, has been in the Kenyan market for a decade, offering cost-effective shipping solutions.
Below is a more detailed description of some of these options
The company offers various shipping services, including door-to-airport, airport-to-airport, and door-to-door shipping, all at competitive prices.
DFH Logistics
DFH Logistics, based in Shenzhen, China, is a renowned transportation company specializing in shipping solutions, including small and large, light and heavy shipments, and air and ocean freight options.
Winsky Freight
The company is known for its expertise in the Kenyan market and offers competitive shipping rates, especially for shipments from China.
When choosing a freight forwarder, consider their experience, international presence, and ability to handle customs formalities and import/export regulations for China and Kenya.
Hong Ocean also offers services from China to Kenya and gives insights into mitigation strategies for delays or customs issues.
How do I clear goods at Mombasa port
To clear your goods through customs at the Port of Mombasa, you must use a licensed customs broker and follow a series of steps, including submitting documents, paying fees, and undergoing a physical check. The process involves completing an Import Declaration Form (IDF), submitting customs declarations, and inspecting and physically checking your goods before clearing them.
1. Use a Recognized Customs Broker
The first step is to hire a licensed customs broker to handle the customs clearance on your behalf.
2. Document Preparation
Your customs broker will help you gather and prepare all the necessary documents, including
Air Waybill/Air Consignment Note
Packing List
Import Declaration Form (IDF)
Commercial Invoice
Letter of Exemption (if applicable)
3. IDF Submission and Processing
The customs broker submits the IDF to the Kenya Revenue Authority (KRA).
4. Import Declaration, Tax Payment and Processing
The broker will make a customs declaration, and the importer must pay the required taxes and duties.
5. Verification and Other Control Measures
The customs broker sends the physical file to the designated customs office for physical verification.
6. Customs Clearance and Release
The goods will be released once the verification is completed and all the requirements are met.
What is the cheapest shipping method from China to Kenya
SendWell Cargo Ltd sea freight is usually the cheapest way to transport goods from China to Kenya, especially for large shipments. Sea freight is more affordable than air freight, especially for bulk goods.
Sea freight
LCL (Partial Truck Load)
Suitable for small shipments, starting from 21 kg.
FCL (Full Truck Load)
Cheaper for large quantities if you book a whole container.
Longer transit times
Sea freight usually takes 20 to 30 days, depending on the weather conditions.
Air freight
Shorter delivery times
Suitable for urgent or high-value shipments.
Higher costs
Generally more expensive than sea freight.
Can I track my shipment from China to Kenya
You can track a shipment from China to Kenya with the real-time tracking tools many shipping companies offer. SendWell Cargo Ltd and Wakah Logistics provide real-time shipment tracking services from China to Kenya. You can use these companies’ online tracking tools or mobile apps to monitor the progress of your shipment.
Real-time tracking
Many shipping companies like SendWell Cargo Ltd offer real-time tracking services, which allow you to monitor the location and status of your shipment throughout its journey.
Online tracking tools
You can access these tracking tools through the company’s website or mobile app.
Tracking number
You will need your tracking number. This number is usually found on your shipping receipt or order confirmation email.
Companies that offer tracking
SendWell Cargo Ltd and Wakah Logistics are examples of companies offering real-time shipment tracking from China to Kenya.
Customer support
If you have any questions about tracking, feel free to contact the company’s customer service.
How do I calculate import duty in Kenya
Import duties are 35% of the customs value. Excise duties are 20% of the customs value + import duties. VAT is 16% of the customs value + import duties + excise duties. IDF is 3.5% of the customs value or a minimum of KES 5,000, whichever is higher.
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What are the taxes on goods from China to Kenya
Imports into Kenya are subject to the standard VAT rate of 16%. This rate is applied to the sum of the CIF value, customs duties, and other applicable taxes. In addition, there is a customs duty of 3.5% and a railway development tax of 2%. Customs rates can be estimated by consulting the Kenya Revenue Authority (KRA) website.
How do I find reliable suppliers in China
To find reliable suppliers in China, you can use B2B platforms such as Alibaba, Global Sources, and Made-in-China.com. You can also explore trade shows and industry platforms. You can also consider using sourcing agents or looking for supplier ratings and certifications.
1. Use B2B marketplaces
Alibaba
It is one of the largest online marketplaces with many products and suppliers. It is essential to carefully select suppliers on Alibaba as quality and reliability can vary.
Made-in-China.com
A comprehensive directory to find different product categories.
1688
A Chinese B2B platform that focuses on local suppliers and often offers better quality and better price control.
DH Gate
A platform that allows buyers to connect with sellers from China and other countries, offering a wide range of products.
AliExpress
Alibaba Group filter focuses on small orders and offers a user-friendly experience.
2. Discover industry fairs and platforms
Scholarships
Attend fairs to connect directly with suppliers and manufacturers and build stronger relationships.
Industry Platforms
Discover platforms tailored to your industry for more targeted sourcing options.
Hong Kong Trade Development Council (HKTDC)
A renowned organization with extensive experience in international trade, providing reliable suppliers.
3. Consider finding agents
Purchasing agents
Companies or individuals who can help you find suppliers, negotiate prices, and arrange shipping.
Purchasing agents vs. traditional suppliers
Sourcing agents can simplify the process, especially for those new to China.
4. Check supplier references
Supplier ratings and reviews
Check online ratings and reviews to gauge their reputation.
Certifications
Look for industry-recognized certifications, that ensure compliance and quality.
Business licenses
Check the seller’s business license to ensure it is legitimate.
What is the best way to ship electronics from China to Kenya
The best way to ship electronics from China to Kenya depends on your needs (speed, cost, urgency). Air freight offers the fastest delivery times (4-6 days) but is also more expensive. It is ideal for urgent or valuable goods, such as electronics.
Express courier services (SendWell Cargo Ltd, DHL, FedEx, etc.) offer even faster delivery (5-7 days) within a few days for urgent shipments but are also the most expensive. Sea freight is the cheapest but takes the longest (about 30-45 days).
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Below, you will find an overview of the options
Air freight
Advantages
Faster delivery (4-6 days), ideal for urgent or valuable items.
Disadvantages
More expensive than sea freight.
Ideal for electronics, urgent shipments, and valuable goods.
Express mail
Advantages
Speedy delivery (3 to 5 days), also suitable for small and light packages.
Disadvantages
More expensive option.
Best for urgent documents, small packages, and electronics where speed is essential.
Ocean freight
Advantages
Very economical for large shipments.
Disadvantages
Longer delivery times (about 20-30 days).
Best for
Large quantities of goods where cost is a primary concern rather than urgency.
Factors to consider when choosing
Express shipping
If you need to ship your electronics quickly, air freight or an express courier service is ideal.
Value of electronics
It is often better to ship valuable items by air freight for security reasons and faster delivery.
Shipping volume
SendWell Cargo Ltd ocean freight is usually the cheapest solution for large quantities.
Budget: Air freight and express courier services are more expensive than ocean freight.
How do I avoid scams when importing from China
To avoid scams when importing from China, you should research suppliers carefully, use secure payment methods such as credit cards or escrow services, and conduct pre-shipment inspections to verify product quality. Always check the contract details, ask for samples before placing a whole order, and be wary of overly tempting offers or unsolicited emails.
1. Supplier research and due diligence
Do thorough research
Review the supplier’s reputation, read reviews, and verify their credentials.
Check certifications
Make sure the supplier has the necessary business certifications, says CAMAL Group.
2. Secure payment methods
Avoid bank transfers
Bank transfers are difficult to track and risky.
Use credit cards or escrow services
Credit cards offer buyer protection, and escrow services like Alibaba Trade Assurance provide security.
Avoid paying the full amount at once
After the order and quality confirmation, negotiate payment terms, deposit, and pay the balance.
3. Product quality and verification
Request samples
Always request a sample before placing a large order. This way, you can check the quality and meet specifications.
Perform pre-shipment inspections
Please inspect your products before shipping for any quality issues or anomalies.
Confirm product details
Please check with ABTS Training if you are receiving the items you ordered.
4. Contract details and communication
Define all crucial details
Make sure all terms, including payment, delivery, and quality standards, are clearly stated in the contract.
Use secure communications
Stay in touch with your supplier through trusted and secure channels.
5. Stay informed
Stay up to date on scam trends
Learn about standard scam methods and best practices for safe transactions.
Report suspicious activity
If you suspect fraud, report it to customs or other regulatory authorities.
What are the risks of importing from China to Kenya
Importing from China to Kenya comes with several risks, including quality issues, intellectual property issues, potential delays, and financial risks. Additionally, communication barriers and complicated customs formalities can also be a problem.
Quality control
Chinese manufacturers have varying levels of quality, and not all meet international standards or Kenyan requirements. That could cause problems with product defects, damage, or non-compliance with safety standards. That can lead to dissatisfied customers and a drop in sales.
Intellectual property
Chinese manufacturers do not always respect intellectual property rights. That can lead to unauthorized copies of products or brands, which can impact your market share.
Shipping and logistics
Delays, damage during transportation, and high transportation costs can jeopardize your business operations and increase costs.
Payment and finance risks
A secure payment system is essential to avoid losses or possible supplier disputes, especially in large transactions. A letter of credit or other secure payment methods are recommended.
Communication Barriers
Language differences and cultural nuances can lead to misunderstandings and supplier communication issues, impacting the entire import process.
Customs Clearance and Regulations
Understanding Kenyan customs regulations and procedures can be complex and requires careful attention to documentation and compliance.
Exchange Rate
Fluctuations in the exchange rate can impact the final cost of imported products and potentially lead to unexpected losses.
Political and Economic Risks
Political instability or economic changes in China or Kenya could impact your imports and supply chain.
Risk Mitigation
Thorough Research
Research potential suppliers, their quality standards, and track record.
Contract Negotiations
Clearly define your contracts’ responsibilities, payment terms, and dispute resolution mechanisms.
Quality Assurance
Implement stringent quality control measures, including random testing and inspection before shipment.
Insurance
You should purchase insurance to protect against any losses during transportation and storage. Understanding and managing these risks will significantly increase your chances of success when importing goods from China to Kenya.
How does door-to-door shipping from China to Kenya work
Door-to-door shipping from China to Kenya is a service where a freight forwarder like SendWell Cargo Ltd do handles the entire logistics process, from picking up the goods from the supplier’s warehouse in China to delivering them to the recipient’s address in Kenya. That includes pickup, transportation, customs clearance, and delivery.
1. Pickup
The freight forwarder arranges for the goods to be picked up from the supplier in China.
2. Land transportation
Coordinates the transportation of goods within China, possibly by truck or train.
3. International transportation
The goods are transported internationally to Kenya by SendWell Cargo Ltd sea or air.
4. Customs clearance
The freight forwarder arranges all necessary administrative and customs formalities at the Chinese port of origin and the Kenyan port of destination.
5. Delivery
Finally, the goods are delivered to the recipient’s address in Kenya.
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What is the difference between sea and air freight from China to Kenya
Air and sea freight have distinct advantages and disadvantages when transporting goods from China to Kenya via SendWell Cargo Ltd. Air freight is faster but more expensive, while sea freight is slower but cheaper for larger quantities.
Sea freight
Cost
Generally cheaper per freight unit, especially for large volumes.
Transit time
Slower, typically 20-30 days from China to Kenya.
Suitable
Ideal for large shipments, non-perishable goods, and when speed is not a priority.
Options
Full container load (FCL) and less than container load (LCL).
Additional freight
Additional freight, such as truck or train, may be needed for the last leg of the journey.
Air freight
Cost
More expensive than sea freight.
Transit time
Faster, typically 4-6 days from China to Kenya.
Suitable
Ideal for urgent, high-value, perishable goods.
Additional transportation
Can provide a more direct delivery, potentially reaching the final destination without additional transportation.
Flexibility
Multiple flight options can provide greater flexibility in the event of delays.
Weight and size restrictions
Weight and size restrictions exist for goods shipped by air.
What is the import process at Jomo Kenyatta International Airport
The import process at Jomo Kenyatta International Airport (JKIA) involves several steps, including pre-clearance documentation, customs formalities, and clearances from various agencies such as KEPHIS, KRA, and KEBS. Importers must also use an approved customs broker and declare the shipment on arrival.
Detailed steps
1. Pre-approval documentation
Before the goods arrive, the importer must collect and prepare the necessary documents, such as the bill of lading, commercial invoice, packing list, and any required permits or licenses.
2. Appointment of a customs broker
A licensed customs broker must process the import documents and follow the customs formalities.
3. Customs declaration
The customs broker prepares and submits the customs declaration electronically. That ensures the accuracy of the data.
4. Payment of taxes and duties
The customs broker pays the import duties, taxes, and other applicable charges to the Kenya Revenue Authority (KRA).
5. Release of goods
Once the customs declaration is approved and payments are made, the goods will be released for collection.
6. KEPHIS Release (for specific goods)
Before being released, certain goods, such as seeds, must be inspected and sampled by KEPHIS (Kenya Plant Health Inspection Services).
7. KRA Release
KRA will release the goods once the necessary documents and payments have been processed.
8. KEBS Release (for specific goods)
If necessary, the KEBS (Kenya Bureau of Standards) release of the goods may be required after verifying that the goods comply with the applicable standards.
9. Port Health Services Release
Port Health Services release may also be required depending on the nature of the goods.
10. Removal of goods
Once all clearances have been obtained, the importer can collect the goods in the designated area.
Are there import restrictions for goods from China to Kenya
Yes, there are restrictions on importing goods from China into Kenya via SendWell Cargo Ltd and on goods from other countries, including European Economic Community partner states. These restrictions apply to various items, including prohibited and restricted goods requiring a permit or license.
Prohibited goods
Certain items
A wide range of dangerous materials, counterfeit money, and goods, narcotics, pornographic or obscene material, used tires, matches containing white phosphorus, and distilled beverages containing harmful chemicals.
Other items
Importing certain goods is prohibited because they harm health or do not conform to established standards.
Restricted goods
Specific items
Goods that require a permit or license include certain types of medicines, machinery, and equipment, and goods whose conformity must be checked before export.
Other items
Importing animals, plants, and seeds is also subject to quarantine regulations.
General Requirements
Documentation
Importers must provide various documents, including the import declaration form, customs declaration, certificate of origin, bill of lading or air waybill, and commercial invoices.
Customs Clearance
A recognized customs broker is required to clear goods through customs. The broker must have access to the necessary documents, such as the Certificate of Conformity (COC) issued by the PVOC agent for regulated products, an Import Standards Mark (ISM) where applicable, and valid commercial invoices.
Pre-Export Compliance Check
Certain products require a Certificate of Conformity (COC) issued by the PVOC agent to ensure they comply with Kenyan standards.
Insurance
All imports by Kenya-based importers must be insured with approved companies.
What is the timeline for clearing goods in Kenya
Time: Air freight can usually be cleared through customs within 1-3 days if all documents are in order and there are no unexpected issues.
How do I get a shipping quote from China to Kenya
For a quote for shipping from China to Kenya, contact a freight forwarder or logistics company such as SendWell Cargo Ltd has been specializing in international shipping. They will provide a quote based on the size, weight, type of goods you want to ship, the shipping method you choose (air or sea), and your destination in Kenya.
Unsure about costs? Ask Abdi Haji on WeChat WhatsApp or Call +8619502055747 now.
Can I import goods from Alibaba to Kenya
Yes, you can import goods from Alibaba to Kenya through SendWell Cargo Ltd. According to Revise Finance, Alibaba is a helpful platform for finding suppliers for large import operations. The process involves finding a supplier on Alibaba, purchasing, and arranging shipping and customs clearance in Kenya.
What is the cost of clearing goods at the port of Mombasa
The cost of clearing goods at the Port of Mombasa varies depending on the type and size of the goods. A minimum charge of Sh5,000 will apply for the Import Declaration Form for 20-foot and 40-foot containers. Customs charges for a 20-foot container are a minimum of Sh15,000, while those for a 40-foot container are a minimum of Sh25,000.
There are also charges for vehicles: Sh15,000 for cars up to 2,000cc and Sh30,000 for cars over 3,001cc, buses, trucks, and other special vehicles.
Here is a more detailed breakdown
Container charges
Import Declaration Form
Minimum Sh5,000 for 20-foot and 40-foot containers.
Customs clearance for a 20-foot container
Minimum Sh15,000.
Customs clearance for a 40-foot container
Minimum Sh25,000.
Customs and freight forwarders
$100 per 20-foot container and $150 per 40-foot container for local retailers.
Transit fees
$100 per 20-foot container and $200 per 40-foot container.
Do I need an import license in Kenya
Not all goods require an import permit in Kenya, but some categories do. That is mainly for goods related to health, environment, and safety. You will need an Import Declaration Form (IDF), a Certificate of Conformity (COC) for regulated products, and other documentation for most imports.
What is the best Incoterm for shipping from China to Kenya
FOB (Free On Board) is often the most suitable Incoterm when shipping goods from China to Kenya via SendWell Cargo Ltd. That means the seller’s liability ends when the goods are loaded onto the vessel at the port of origin. From that point on, the buyer bears all costs and risks.
Why FOB is a good choice
Buyer inspection
With FOB, the buyer has more control over the shipping process, including choosing the carrier and insurance.
Clear cost allocation
The point at which the costs and risks of shipping are transferred from the seller to the buyer is indicated.
Commonly used in China
Chinese exporters are generally familiar with FOB, which makes it easier to negotiate and complete the shipment.
Profitability
The buyer can find the most cost-effective options by controlling the shipping process.
How can I reduce shipping costs from China to Kenya
To minimize shipping costs from China to Kenya via SendWell Cargo Ltd, choosing sea freight instead of air freight, consolidating small shipments, optimizing packaging, and negotiating with freight forwarders is best. Also, consider volumetric weight rates and make sure you have the right insurance.
1. Choose the correct shipping method
Sea freight
That is usually the most cost-effective option, especially for large or non-urgent goods. Although it is slower than air freight, the savings can be significant.
Air freight
Air freight is the best option if speed is essential, but it will be more expensive. That also includes small, urgent shipments or relatively high-value goods.
2. Optimize packaging and shipping
Consolidate shipments
If you have multiple small shipments, consider shipping them in a single container to reduce the cost per unit.
Optimize your packaging
Reduce wasted space in your containers by choosing the right size and packaging materials.
Volume weight insight
Please note that carriers may charge based on a package’s volume or “dimensional weight” rather than its actual weight. Optimize your packaging to minimize these costs.
3. Work with freight forwarders
Find a reliable freight forwarder
An experienced freight forwarder like SendWell Cargo Ltd can help you navigate customs formalities, find the best rates, and handle your shipments efficiently.
Negotiate rates
Freight forwarders are often able to negotiate better rates with shipping companies, especially for large shipments.
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How do I choose a shipping agent in China
To choose a reliable freight forwarder in China, consider their experience, services offered, communication skills, and customer reviews. Evaluate their experience, read positive customer reviews, and ensure they meet your needs, including customs clearance, freight consolidation, and insurance.
1. Evaluate experience and reputation
Look for experience
Choose an agent with a proven track record of handling shipments like yours.
Look for positive reviews
Collect feedback from other companies and consider testimonials to gauge the reliability and quality of the service.
Ask for references
Ask previous customers for their contact information to speak directly with them.
2. Evaluate service offerings
Customs clearance
Ensure they know all import/export regulations.
Real-time tracking
Make sure you receive updates on the status of your shipment.
Consider specialized services
Some agents excel at specific products; choose one that specializes in your type of product.
How do I check if my cargo has arrived in Kenya
To check if your shipment has arrived in Kenya, you must use the tracking number or reference provided by the sender or the online store. Most major shipping companies, such as SendWell Cargo Ltd, DHL, FedEx, UPS, TNT, and G4S, offer online tracking services. You can also use the Postal Corporation of Kenya’s online tracking tool to monitor the status of your shipment.
Here’s how to track your shipment
1. Get the tracking number or reference
This is usually in the confirmation email sent by the sender or in the online store.
2. Check the carrier’s website
Look for the tracking tool or the page of the
3. Enter your tracking number in the field provided on the website.
4. Track your shipment
Click the “Track” or “Search” button to check the status of your shipment.
What is the best cargo airline from China to Kenya
There is no one ideal airline for cargo shipping from China to Kenya via SendWell Cargo Ltd. The choice depends on your specific needs, such as speed, cost, and type of cargo. Several reliable airlines provide air cargo services between the two countries. It is advisable to compare their offerings based on your needs.
Factors to consider when choosing a cargo airline
Speed and travel time
Some airlines offer express or direct flights, which can significantly reduce transit times for urgent shipments.
Cost
Compare rates from different airlines and services to get the best price for your cargo shipping.
Cargo Type
Check that the airline can handle the cargo you are shipping, whether general cargo or specialty items such as perishables or hazardous materials.
Service Quality
Look for airlines known for reliability, good customer service, and efficient customs procedures.
Here are some airlines that offer air freight services from China to Kenya
SendWell Cargo Ltd
Offers air and ocean freight services, including door-to-door delivery and customs clearance.
CFC
A freight forwarder specializing in air freight between China and Kenya.
Tengyi
Provides air freight services from China to Kenya, focusing on customer service and after-sales service.
ACG Kenya
A transportation and logistics company that offers air freight services to Kenya, including online shopping and home delivery.
Can I ship small packages from China to Kenya
Yes, you can ship small packages from China to Kenya. You can choose from several options: air, sea, and express. Express shipping, handled by SendWell Cargo Ltd, DHL, FedEx, and UPS, is suitable for small, urgent packages and offers faster delivery times, typically 4 to 6 days.
Air freight is ideal for urgent shipments, while sea freight is cheaper for large or bulky items.
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Is it cheaper to ship in bulk from China to Kenya
Yes, shipping large quantities from China to Kenya via SendWell Cargo Ltd is generally cheaper than shipping small quantities or using air freight. Sea freight is the most affordable method of transportation, especially for large or heavy shipments.
Sea freight is cheaper
It is usually the cheapest way to ship goods from China to Kenya, especially for large or heavy items.
Air freight is more expensive
Air freight is generally more expensive than sea freight and is more suitable for urgent or valuable shipments.
Profitable for large quantities
Ocean freight is an attractive option for transporting large goods due to its cost-effectiveness.
FCL (Full Container Load) shipping is an option
With FCL (Full Container Load) shipping, you can use a full container, which can be more cost-effective than LCL (Less Than Container Load) shipping.
What are the peak seasons for shipping from China
The main peak periods for shipping from China are the run-up to Chinese New Year (usually late January to early February) and the holiday season, which includes Black Friday, Cyber Monday, and Christmas. The summer months (July and August) can also be a peak period for some products.
How do I handle damaged goods from China
For damaged goods from China, start by carefully inspecting the shipment and documenting any damage with photos and descriptions. Next, contact the supplier or carrier, depending on who is responsible for the damage, and try to negotiate a solution, such as a replacement or refund.
If the supplier refuses to cooperate, you may consider filing a formal complaint or consulting an attorney.
1. Inspect and document
Carefully inspect the shipment
Check the packaging for visible damage and check the merchandise itself for defects.
Document the damage
Take detailed photos of the damage from several angles and write a thorough description, including the nature of the damage and its possible cause.
Record the date and time of the inspection
That will help you establish a history of the damage.
Keep all documents
Keep copies of invoices, shipping documents, and all correspondence with the supplier or carrier.
2. Communicate with the supplier or carrier
Contact the supplier
If the damage is due to manufacturing errors or poor quality, contact the supplier to find a solution.
Contact the carrier
If the damage was caused by shipping, contact the carrier like SendWell Cargo Ltd to file a claim.
Be prepared to provide evidence
Send documentation of the damage, including photos and descriptions, to support your claim.
Negotiate a solution
Discuss options such as replacement, refund, or partial refund with the supplier or carrier.
3 Additional measures (if necessary)
File a formal complaint
If the supplier or carrier refuses to cooperate, consider filing a formal complaint with the appropriate authorities or organizations.
Get legal advice
Consult an international trade and product liability lawyer if the situation escalates.
Consider arbitration or mediation
Consider alternative dispute resolution methods to resolve the issue.
How do I insure my shipment from China to Kenya
You must purchase marine freight insurance to insure your shipment from China to Kenya. In Kenya, this requirement is now mandatory for all imports under the Insurance Act. That was announced jointly by the Insurance Regulatory Authority (IRA) and the Kenya Revenue Authority (KRA).
Ready to talk shipping? Abdi Haji is online on WeChat WhatsApp or Call +8619502055747.
What is the best port in China to ship from
The Port of Shanghai is widely regarded as the best port in China for shipping. It is the busiest container port in the world, handling a large volume of cargo yearly, and is equipped with state-of-the-art infrastructure.
Here’s why
Busiest Port
Shanghai is the busiest container port globally and consistently ranks high in global port rankings.
Strategic location
Shanghai is located on the Yangtze River Delta and offers easy access to major land transportation routes and international shipping lanes.
Advanced infrastructure
The port has state-of-the-art facilities, including automated terminals and deep-water berths, allowing fast and efficient cargo movement.
High Throughput
Shanghai handles large volumes of containers, making it a reliable carriers choice.
Can I consolidate shipments from different suppliers in China
Yes, you can consolidate shipments from multiple suppliers in China. That involves merging several small shipments into one large shipment, often to save costs. You can achieve this by working with a shipping consolidator in China or using the services of platforms like Taobao.
How does bundling work
Working with a freight forwarder
Many freight forwarders like SendWell Cargo Ltd in China offer consolidation services. That involves collecting packages from multiple suppliers, combining them, and then sending them into one shipment.
Use platform services
Platforms like Taobao offer group shipping options. Purchases from multiple sellers are consolidated and sent to a warehouse for further consolidation and delivery internationally.
Contact suppliers directly
Sometimes, ask a supplier to help you consolidate your shipments, especially if you have a good relationship with them and they have storage space available.
How do I pay Chinese suppliers securely
It is best to use secure payment gateways like PayPal, Alipay, or online payment platforms to pay my Chinese suppliers safely. International transfers are also shared and reliable, especially for established relationships. For added security, you can use escrow services like Alibaba Trade Assurance. These services hold payments until the goods are delivered and verified.
Secure Payment Options
International Transfers
That is a commonly used and reliable method, as banks verify the supplier’s legitimacy.
Secure Payment Gateways
Platforms like Alipay and online payment processors offer greater security and fraud protection.
Escrow Services
Alibaba Trade Assurance offers escrow services, whereby payments are held until the buyer is satisfied with the goods. That reduces the risk of fraud.
Letter of Credit
A payment method guaranteed by a bank that offers a high degree of security for both the buyer and the seller.
Digital Payment Solutions
VertoFX offers wallet-to-wallet transfers with instant payments and currency conversion.
SUN PATH
A platform specializing in cross-border payments, offering fast and secure transactions.
How do I verify a supplier’s legitimacy in China
To verify the legitimacy of a Chinese supplier, start by checking their business license and registration information. You can also request samples and references and consider a factory audit or third-party verification. Also, check the company’s online presence and the industry it is affiliated with, and evaluate its financial situation and legal history.
Detailed steps
1. Verify business license and registration
Request a copy of the supplier’s business license.
Verify the company registration information through the China National Enterprise Credit Information System.
Ensure that the registered information matches the information provided by the supplier.
2. Request samples and evaluate production capabilities
Request samples of their products to evaluate their quality and production capacity.
Ask about their production process, equipment, and experience.
3. Seek references and check online presence
Ask for references from other customers or suppliers.
Check the supplier’s online presence, website, and social media accounts.
4. Evaluate factory audits and third-party verifications
Conduct a factory audit to evaluate the factory’s facilities and operations directly.
Use a third-party screening service to conduct background checks and inspections.
5. Assess your financial situation and legal history
Request financial or credit reports to assess your financial stability.
Review your legal and litigation history to identify potential issues.
What is the exchange rate impact on importing goods
Fluctuations in the exchange rate have a significant impact on imported goods. These may be more or less expensive in the domestic currency. A weaker domestic currency (currency depreciation) makes imported goods more expensive. That can lead to inflation and a decrease in the competitiveness of local businesses.
Conversely, a stronger domestic currency (currency appreciation) makes imports cheaper. That can be beneficial for consumers but detrimental to local businesses.
How can I avoid delays at the Kenyan border
To minimize delays at the Kenyan border, make sure you have all the necessary documents on hand, arrive on time, and understand the border procedures. Also, be aware of potential security risks and carry a copy of your passport and visa instead of the original documents.
Document preparation
Keep your passport, visa (if required), and other necessary documents (such as proof of vaccination) in a safe and easily accessible place.
Early arrival
By arriving at the border on time, you will avoid long queues and have enough time for all procedures.
Security awareness
Keep your belongings in a safe place and avoid signs of wealth. To minimize the risk of loss or theft, carrying a copy of your passport and visa rather than the original is recommended.
Knowledge of procedures
Find the border procedures specific to your itinerary and destination so you know the requirements and the process.
Avoid delays— Contact Abdi Haji on WeChat WhatsApp or Call +8619502055747 now.
How much is VAT on imported goods in Kenya
VAT RATE: 16% (general rate) applies to all taxable goods and services, except supplies with a zero VAT rate. 0% (zero rate) applies to certain supplies in the Schedule to the VAT Act, 2013.
Can I ship goods directly to my customers in Kenya
Yes, you can ship goods directly to your customers in Kenya. Several options include direct shipping through online retailers like Amazon or eBay and forwarding services like SendWell Cargo Ltd or Savo Store. International courier services like DHL and FedEx also offer international delivery to Kenya.
Dropshipping
Some online shopping sites, like Amazon, offer direct delivery to Kenya for particular items.
See the product listing for “Shipping to Kenya”.
You may need to contact the KRA (Kenya Revenue Authority) for import duties and tax information.
Freight Forwarding
Freight forwarders like SendWell Cargo Ltd and Savo Store provide addresses in the United States (or elsewhere) to ship your items to and then forward them to Kenya.
They can handle customs clearance and import duties.
International courier services
Companies like SendWell Cargo Ltd, DHL and FedEx offer international delivery to Kenya.
When choosing a courier, consider shipping speed, costs, and weight restrictions.
How do I find the HS code for my products
To find the HS code for your products, you can use various sources, such as online databases, your country’s government website, or tools like SendWell Cargo Ltd interactive classification. You can also contact your supplier or a customs broker or use online search tools like Find HS.codes.
1. Use online resources
Government websites
Many countries, including Kenya, provide online tools to look up HS codes in product descriptions.
Customs authorities
Singapore Customs and other customs authorities often have websites or databases where you can look up HS codes.
Online HS code lookup tools
Websites like FindHS.codes offer search functions to help you find the relevant HS codes.
SendWell Cargo Ltd and DHL Resources
SendWell Cargo Ltd and DHL offer tools to look up HS codes on their shipping platforms.
2. Consult the experts
Suppliers
When importing goods via SendWell Cargo Ltd, ask your supplier for the HS code of the products.
Customs agents
Customs agents can provide expert advice on HS code classification for a fee.
Consulting firms
Firms specializing in international trade and customs regulations can help you determine the correct HS code.
3. Understand HS codes
Structure
HS codes are typically six digits long, with the first two digits indicating the chapter and the next four digits indicating the title and subtitle.
Importance
HS codes are essential for customs clearance and determining import duties and taxes.
International standard
HS codes are standardized internationally, allowing for uniform classification of goods across countries.
What are the storage fees at the Mombasa port
Storage charges at the Port of Mombasa are applied to containers that remain in the port beyond the free storage period (usually 15 days). After the grace period, containers that exceed the retention time will be charged daily storage rates. The Kenya Ports Authority (KPA) adjusts these rates regularly.
Below are the rates valid for September 2023
20-foot container
$30 (approximately Kshs 4,390) daily from day 5 to day 21.
$45 (approximately Kshs 6,585) daily for 21 days or more.
40-foot container
$60 (approximately Kshs 8,781) daily from day 5 to day 21.
$90 (approximately Kshs 13,171) daily for 21 days or more.
What is the role of a clearing agent in Kenya
In Kenya, a customs broker, also known as a customs agent, facilitates the transit of goods through customs by acting as an intermediary between the importer/exporter and the Kenya Revenue Authority (KRA). They ensure that all necessary customs formalities are followed, documents are correctly drawn up, and taxes are paid correctly. That allows the goods to be cleared for import and export.
Here is a more detailed description of their role
Facilitation of customs operations
Customs brokers are experienced in complex customs procedures and ensure that all required documents, such as import permits, invoices, and packing slips, are submitted correctly.
Ensuring compliances
As customs regulatory experts, they ensure that all import and export activities comply with local laws and international agreements.
Document Management
They prepare and process the necessary customs documents, including the customs declaration. These documents are essential for the clearance of goods.
Tariff Calculation and Payment
They calculate the exact amounts of customs duties, taxes, and other charges due on goods and ensure they are paid to the KRA on time.
Advice
They advise clients on import/export regulations so that they can fully understand the processes involved and avoid delays or penalties.
How do I get an import declaration form (IDF) in Kenya
To obtain an Import Declaration Form (IDF) in Kenya, log in to the iCMS system via the ICMS website: icms.kra.go.ke with your username and password. After logging in, follow the steps to create, save, and print the IDF.
1. Log in to iCMS
Visit the ICMS website: icms.kra.go.ke.
Log in with your username and password.
2. Go to the “Create an IDF” section
Once logged in, enter the section to create a new IDF.
3. Fill in the required information
Provide all the necessary import details, including imported goods, their value, and other relevant information.
4. Save and Print
After completing the information, you can save the IDF and print a copy for your records.
5. Store the IDF in a safe place
Keep a copy of the IDF for documentation purposes.
What happens if my goods are seized at customs
If customs seize your goods, it is essential to immediately establish the reason for the seizure and explore possible avenues for appeal. The most common reasons for seizure are customs violations, such as lack of documentation, false declarations, or illegal goods.
What are the banned items to import to Kenya
Kenya prohibits the importation of a wide range of products, including illegal drugs, counterfeit goods, dangerous substances, meat and meat products, certain plants and plant products, and single-use plastic bags. Additionally, firearms and ammunition are generally prohibited unless specifically authorized.
Items specifically prohibited include
Illegal drugs
These include cocaine, cannabis resin, LSD, and narcotics.
Counterfeit money and products
Counterfeit money and imitation branded products.
Dangerous substances
These include a wide variety of chemicals and substances.
Meat and meat products
These are generally prohibited without specific authorization.
Plants and plant products
A permit is generally required to import plants and plant products.
Land
The import of land is also restricted.
Pornography
Offensive or obscene items are prohibited.
Single-use plastic bags
These are prohibited in Kenya.
Can I track sea freight containers online
You can track sea freight containers online using various tools and methods. Most couriers like SendWell Cargo Ltd offer online tracking services, allowing you to monitor the status of your shipment in real-time. Containers can usually be tracked by container number, bill of lading number, or booking reference.
What is the average customs clearance time in Kenya
Release of goods
The time it takes to clear a container through customs in Kenya varies depending on several factors, including the efficiency of document preparation, customs checks, and any issues or discrepancies. On average, the customs clearance process takes 3 to 10 days.
Can I pay customs duty online in Kenya
Customs duties can be paid through recognized banks or a mobile banking platform after generating an electronic transfer form. Banks are located at terminals. Please note that once the customs officer generates the online transfer form, it will be visible and available at the bank for you to process the payment.
How do I register with the Kenya Revenue Authority (KRA)
You must produce your foreign national ID card to obtain a KRA PIN.
The following is the procedure to follow to obtain a KRA PIN.
1. Go to tax.kra.go.ke
2. Select new pin registration
3. Select “Non-Individual” and “Online Form” as the registration method.
4. Fill in your basic information.
5. Select the correct tax obligation by checking the corresponding boxes.
6. Provide contact details of the company’s executives or partners.
7. If applicable, fill in your agent’s contact details.
8. Enter the calculation result and validate.
What are the top Chinese suppliers for Kenyan importers
For Kenyan importers looking for goods from China, the most popular platforms and suppliers are Alibaba, Made-in-China, 1688.com, and DHgate. These platforms offer various products, from industrial goods and machinery to consumer electronics and fashion.
Additionally, through these platforms, Kenyan importers can connect with multiple Chinese suppliers of goods such as electrical equipment, motor vehicles, furniture, and clothing.
Alibaba
Supplier claims to be a comprehensive platform known for its diverse product offerings, including electronics, textiles, and other goods.
Made in China
This platform specializes in industrial products, machinery, and consumer goods.
1688.com
The supplier says the platform is popular for wholesale, especially for low-cost items.
Porta DH
Supplier claims to be a cross-border e-commerce platform known for its fashion and electronics offerings.
How do I calculate profit margins when importing
To calculate your import profit margin, you must consider all the costs associated with importing, such as transportation, insurance, customs duties, and taxes. The formula for gross profit margin is: [(Net Sales – Cost of Goods Sold) / Net Sales] x 100.
1. Determine the cost of goods sold (COGS) for your imports
Purchase Price
The price you pay the supplier for the goods.
Freight
Shipping costs from the supplier to your address.
Insurance
Insurance costs during transportation.
2. Determine your net sales
Selling Price
The price you sell the imported goods to your customers.
Discounts and Returns
Adjust the selling price for any discounts offered or returns of the goods.
3. Calculate your gross profit margin
Gross Margin
Net Sales – Cost of Goods Sold.
Gross Profit Margin
(Gross Profit / Net Sales) x 100.
4. Consider other expenses to calculate your net profit margin:
Operating Expenses
Costs such as rent, wages, utilities, and marketing expenses that are not directly related to the goods you import.
Interest and Taxes
If you have loans or must pay taxes on your profits, you should consider them.
5. Calculate your net profit margin
Net Profit
Gross Profit – Operating Expenses – Interest – Taxes.
Net Profit Margin
(Net Profit / Net Sales) x 100.
What are CIF and FOB shipping terms
CIF (Cost, Insurance, and Freight) and FOB (Free on Board) are international shipping terms that define the transfer of responsibility and costs between buyer and seller during transportation. CIF means the seller is responsible for the costs, insurance, and transportation until the goods arrive at the destination port.
In contrast, FOB means that the seller’s responsibility ends when the goods are loaded onboard the vessel at the port of departure.
CIF (Cost, Insurance and Transportation)
Seller’s Responsibilities
In CIF contracts, it is usually the seller’s responsibility to arrange and pay for the transportation and insurance of the goods until they arrive at the destination port.
Risk
The seller bears the risk of damage or loss during transportation until the goods arrive at the destination port.
Buyer’s Responsibilities
The buyer is responsible for unloading the goods from the vessel at the destination port and for additional transportation costs.
Costs
CIF contracts usually include the cost of the goods, insurance, and transportation, resulting in a higher total price than FOB contracts.
FOB (Free on Board)
Seller’s Responsibility
In FOB contracts, it is usually the seller’s responsibility to arrange and pay for the transportation and insurance of the goods until they are loaded onto the vessel at the port of departure.
Risk
The seller is responsible for the goods until loaded onto the vessel. Once the goods are loaded, the risk passes to the buyer.
Buyer’s Responsibility
The buyer is responsible for arranging and paying for transportation and insurance. of the goods from the departure port to the destination port
Costs
FOB contracts typically only include the cost of the goods and transportation to the port of departure. That means that the total price could potentially be lower than CIF contracts.
Can I use a virtual warehouse in China
You can use virtual storage in China, especially for e-commerce businesses. A virtual warehouse allows you to manage your inventory and fulfillment processes remotely without owning or operating a physical warehouse. This approach offers lower inventory costs, faster shipping times, and increased buyer confidence.
What is a virtual warehouse
A virtual warehouse is a digital platform that allows you to remotely manage your inventory and fulfillment processes. Instead of needing physical storage space, you can leverage a third-party logistics (3PL) provider’s network of warehouses and monitor your inventory in real time.
That allows you to manage inventory across multiple locations and process orders without needing a physical warehouse.
Benefits of Virtual Storage in China
Reduced inventory costs
Virtual warehousing can minimize storage costs by optimizing inventory levels and reducing the need for large physical warehouses.
Faster delivery times
Many virtual warehouse providers offer local fulfillment options in China. That can help you show that you are shipping from that country, increase customer confidence, and reduce delivery times.
Increased buyer confidence
Local delivery from China can increase buyer confidence, especially international buyers who may be wary of buying overseas.
Reduced inventory risks
With virtual warehousing, inventory risks are minimized because there is no need to store large quantities of products in physical warehouses.
What is the process of air freight customs clearance in Kenya
To clear air cargo through customs in Kenya, you must submit the required documents, pay applicable duties and taxes, and conduct any inspections. The process usually begins with pre-clearance documentation, followed by the goods entering customs, paying customs duties, and obtaining a release order from the Kenya Revenue Authority (KRA).
1. Pre-approval documentation
Gather essential documents
That includes the commercial invoice, packing list, bill of lading (or air waybill), and other required documents.
Use a customs broker
A licensed customs broker can help you familiarize yourself with customs procedures and ensure compliance.
2. Entry declaration and payment
Submission of Import Declaration Form (IDF)
The customs broker submits the IDF to the KRA. This is an official statement of the details of your shipment.
Payment of taxes and duties
KRA sets the import duties, value-added tax (VAT), and other applicable taxes that must be paid before the goods are released.
3. Verification and release
Physical verification (if required)
Customs authorities may physically inspect the goods to verify their characteristics and compliance with regulations.
Release order
Once the documents have been verified and all payments have been made, a release order is issued to release the goods.
4. Upon approval
Port charges
The Kenya Ports Authority (KPA) must pay all applicable port charges.
Removal of goods
The importer or freight forwarder can collect the goods from the specified address.
How do I handle returns or refunds from Chinese suppliers
To handle returns or refunds from Chinese suppliers, you should include clear return policies in your contracts, proactively communicate with suppliers about returns, and analyze return data to improve processes. It is also essential to ensure adequate quality control and testing before you pay. It may be challenging to get a refund once you have paid.
Detailed steps
1. Contractual agreements
Include a detailed return and refund policy in your contract with your Chinese supplier.
Clearly state under what circumstances returns are allowed, such as product defects, damage during shipping, or order deviations.
2. Communication and collaboration
Maintain open communication with the supplier, especially regarding returns.
Provide feedback on returns, including the number of returns, reasons for returns, and suggestions for improvement.
3. Quality control
Prioritize quality control measures to minimize the risk of returns.
Perform thorough product inspections and tests before payment is made.
4. Data monitoring and analysis
Implement a system to track returns and refunds.
Analyze return data to identify trends, such as the most common reasons for returns and the most frequently returned products.
5. Legal
Make sure you understand the applicable legal framework in China and your country regarding returns and refunds.
Consult with a lawyer if you have a dispute or are considering legal action.
Can I import branded goods from China legally
Yes, you can legally import branded products from China, but this requires careful inspection and compliance with regulations. Importing counterfeit products is illegal and carries significant risks.
How do I choose between LCL and FCL shipping
When choosing between LCL (less than a truckload) and FCL (full truckload) shipping, you need to consider the volume of your shipment, transit time requirements, cargo sensitivity, and budget. LCL shipping is generally more suitable for smaller shipments (less than 10 cubic meters), while FCL shipping is more economical for larger shipments that can fill a container.
Factors to consider when choosing between FCL and LCL
Shipping volume
LCL shipping is suitable for small shipments (2 to 13 cubic meters), while FCL shipping is ideal for larger shipments that can fill a container (more than 13 cubic meters).
Costs
LCL shipping can be cheaper for smaller shipments, while FCL shipping can be cheaper per unit for larger shipments.
Transit time
FCL shipments typically have shorter transit times because they are not subject to consolidation or deconsolidation deadlines.
Cargo sensitivity
FCL is best suited for fragile or valuable goods, as it reduces the risk of damage or contamination by other goods.
Handling
FCL shipping gives you more control over the shipping process, while LCL shipping requires more handling and consolidation, which can cause delays.