Discover the fastest way to import construction tools from China to Kenya. Step-by-step tips, cost-saving strategies, and expert advice to boost your business now
What is the process to import construction tools from China to Kenya
To import construction equipment from China to Kenya, you need to start by searching for and contacting reliable suppliers in China and obtaining a proforma invoice. Next, complete an Import Declaration Form (IDF) and submit it to the supplier for pre-shipment compliance verification (PVoC).
Next, contact an authorized customs broker in Kenya to handle the customs declaration, tax payment, and Simba system.
Obtain the Certificate of Conformity (CoC) from an agent in China authorized by the Kenya Bureau of Standards (KEBS) and ensure you have a commercial invoice, a packing slip and bill of lading/airway bill. Finally, you will receive your equipment once the agent’s verification is complete.
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What is the cheapest way to ship construction tools from China to Kenya
The most economical way to ship construction equipment from China to Kenya is by sea, especially with a full container load (FCL) for large volumes or a smaller container load (LCL) for smaller shipments. SendWell Cargo Ltd offers affordable shipping on construction tools.
Sea freight is cost-effective because it offers lower unit costs for bulky, heavy, or oversized goods and doesn’t require the urgency of air freight.
A freight forwarder such as SendWell Cargo Ltd can help you decide the best option, often offering door-to-door service that includes customs clearance and local delivery.
What is KEBS certification for construction tools in Kenya
KEBS certification is indicated by a standardization mark on the product or packaging. Consumers can verify product certification via the KEBS app (link to download the app), by texting the code SM# to 20023, or via the KEBS online database (link).
Product certification includes risk analysis, testing in an accredited laboratory, feature comparison, and product quality monitoring throughout the certificate’s validity period.
What is an Import Declaration Form (IDF) in Kenya
In Kenya, an Import Declaration Form is a announcement of the customs value of imported goods required by the Kenya Revenue Authority.
Importers must complete and sign the IDF to confirm the exact value of their goods before they leave the country of origin. IDFs unused for more than three months may be subject to fines.
An Import Declaration Fee (IDF) equal to 2.25% of the CIF value, with a minimum of KES 5,000.00, is payable. Customs determines the amount of customs duty payable based on the value of the items and the applicable rate.
What is an Import Declaration This is a form provided to customs by the importer (buyer) or their agent (customs broker). It contains information about the imported goods, including type, quantity, and value.
What is the average import duty on construction tools in Kenya
Depending on the item imported, the import duty is 25% of the vehicle’s customs value (CIF). Excise duty: 20% of the CIF value + import duty. VAT: 16% of the CIF value + import duty + excise duty. Import Declaration Form (IDF): 2% of the CIF value.
These import duties generally range from 0% to 25% of the value of the goods, excluding gifts. Gifts with a value between 135 and 630 GBP are subject to a customs duty of 2.5% or less, while gifts with a value above 630 GBP are subject to higher rates, determined by the specific commodity code.
What is the best freight forwarder for China-Kenya shipments
There’s no single best freight forwarder, but reliable options for shipping between China and Kenya include SendWell Cargo Ltd, DHL and FedEx.
The best choice hangs on your specific needs in terms of speed (air or ocean freight), budget, shipment size (LCL or FCL), and desired services such as customs clearance, warehousing, and home delivery.
Consider providers such as SendWell Cargo Ltd, DHL and UPS for different transportation options and your delivery expectations.
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What is the lead time for shipping construction tools from China
Shipping times for construction equipment from China vary greatly depending on the delivery method, destination, and external factors. Air freight can take 3 to 7 days, while ocean freight can take 20 to 30 days. SendWell Cargo Ltd offers both services.
Rail freight generally takes 8 to 25 days. Important factors that influence these times include ports, customs clearance, weather conditions, and peak season traffic. SendWell Cargo Ltd Express shipping takes 3 to 5 days.
Shipping Methods and Typical Delivery Times
Express The fastest method, with delivery times of 3 to 5 days.
Air freight Delivery times are generally 3 to 7 days, depending on customs clearance and destination.
Rail freight An intermediate option, with delivery times of approximately 8 to 25 days.
Ocean freight The cheapest but slowest method, with delivery times of 20 to 30 days or more.
What is the difference between CIF and FOB shipping terms
The main difference is that with FOB (free on board) shipping, the seller’s responsibility and costs cease once the goods are loaded onto the vessel at the port of origin. The buyer is therefore responsible for transportation, insurance, and risk.
In contrast, with CIF (cost, insurance, and freight), the seller covers transportation and insurance costs and assumes the risk until the goods arrive at the port of destination. This offers the buyer a simpler, but potentially more expensive, option.
What is the standard quality requirement for power tools in Kenya
The first phase of the project concerns ALL imported products intended for sale on the local market. All importers of the above-mentioned products must purchase ISM (Import Standardization Marking) stickers directly from KEBS.
Importers must apply for ISM by submitting copies of the Certificate of Conformity, the Import Declaration Form, and the Customs Declaration Form to KEBS.
The project’s objective was to combat the widespread counterfeiting of KEBS quality marks and to provide KEBS with a platform for real-time, on-site validation and verification of products bearing its quality marks.
The system also provides consumers with an online platform to directly verify the validity of product certifications before purchasing.
What is the process to clear construction tools at Kenyan customs
To clear your construction equipment through customs in Kenya, you can instruct an authorized customs agent to complete an Import Declaration Form (IDF) and submit essential documents, such as invoices and bills of lading, electronically via the Simba 2005 system.
You will then need to pay applicable duties and taxes, submit the goods to a physical inspection by customs, and obtain authorization from the Kenya Revenue Authority (KRA) to accept the shipment.
How much does it cost to import construction tools from China to Kenya
The total cost of importing construction equipment from China to Kenya varies significantly depending on the product type, value, shipping method, and volume.
You’ll have to pay for the tools themselves, sea or air freight, as well as various import duties and taxes, including customs duties (0% to 25% for general goods, higher for sensitive items), 16% VAT, 3.5% import duty, 2% Railway Development Levy (RDL), and possibly an Export and Investment Promotion Levy.
How much is the import duty on power tools in Kenya
The import duty on power tools is 35% of the customs value. The excise duty is 20% of the custom value plus import duty. The VAT is 16% of the customs value plus import duty plus excise. The IDF tax is 3.5% of the custom value or a base of KES 5,000 whichever is higher.
Depending on the imported item, import duties range between 0%, 10%, and 25%, in accordance with the Common External Tariff (CET) of the East African Community. However, sensitive goods are subject to import duties exceeding 25%. These goods are recorded in Annex 2 of the Common External Tariff (CET).
How much do freight forwarding services charge from China to Kenya
The cost of shipping goods from China to Kenya varies hanging on the mode of transportation and volume. Sea freight costs approximately $120-200 per cubic meter (CBM), while air freight costs approximately $5.50-10.00 per kg. SendWell Cargo Ltd offers affordable charges.
However, these estimates are subject to fluctuation. Other factors that impact the cost include the type of transportation, the shipping route chosen, and the specific services included, such as Door-to-door delivery. SendWell Cargo Ltd also offers door to door services.
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How much is shipping by sea vs air from China to Kenya
Sea freight from China to Kenya costs approximately $2,350-$2,750 per 20-foot container (FCL), or approximately $235-$270 per cubic meter (CBM) for small LCL shipments. Air freight costs between $3 and $13 per kilogram, depending on the service level. SendWell Cargo Ltd offers both services at affordable prices.
Sea freight is slower but much cheaper for large volumes, while air freight is considerably faster but more expensive, making it ideal for urgent or small, high-value items. SendWell Cargo Ltd offers affordable sea freight services.
How much documentation is required to import construction tools
The documentation needed to import construction equipment is not fixed and varies by country, but generally includes a commercial invoice, a packing list, a certificate of origin and bill of lading/air waybill.
Depending on the country and specific tools, an import permit, certificate of conformity, import declaration forms, and possibly other particular permits or registrations may be required, such as the Kenya Bureau of Standards (KEBS) Pre-Shipment Certificate of Conformity (PVoC) for specific products.
How much is KEBS inspection for imported tools
The KEBS inspection fee at destination is 0.6% of the CIF (cost, insurance, and freight) value, with a minimum of $265 and a maximum of $2,700 per shipment for certain goods, such as tools. However, the exact amount may vary.
This fee applies if the tools originate from a country without a KEBS-approved PVoC (Pre-Export Verification of Conformity) inspection agency, or if you opt for a local inspection, even if a PVoC agent is available. These fees can be paid through InfoTradeKenya’s eCitizen platform.
How much profit can I make reselling imported construction tools in Kenya
The profitability of reselling imported construction tools in Kenya varies greatly, but a 10% profit margin on sales is generally the benchmark for hardware businesses, with daily profits varying from a few thousand to ten of thousands of Kenyan shillings, depending on sales volume and geographic location.
The main factors affecting profit are initial capital, the cost of imported tools, profit margin, operating expenses, and demand in the specific market, such as a high-growth area or one with many construction projects.
How much does insurance cost for imported construction tools
The cost of insurance for imported construction tools in Kenya depends on factors such as the total value of the tools, claims history, your company’s risk management practices and your geographic location.
To obtain an accurate quote, one should request a personalized quote from an insurer, as rates are not fixed and are determined by the underwriting process.
How much weight affects shipping cost for construction tools
Weight notably increases the shipping costs of construction equipment, as heavier items require more space and labor for handling and transportation. This translates into increased fuel consumption, special equipment requirements and potentially specific permits or procedures for oversized loads.
Larger and heavier items may also incur pricing based on “volumetric weight,” where you pay for the space the package occupies, not just the actual weight.
How much time does customs clearance take in Kenya
Customs clearance in Kenya typically takes one to two days for air freight and may take longer for sea freight, as long as all documentation is correct and submitted in advance. SendWell Cargo Ltd offers both air freight and sea freight services.
Delays may occur if there are document errors, discrepancies with the goods, or if a physical inspection is required. To expedite the process, ensure all the necessary documentation, such as the Import Declaration Form (IDF), is complete and correct, says SendWell Cargo Ltd.
How long does it take to ship construction tools from China to Kenya
Shipping construction equipment from China to Kenya takes approximately 3 to 7 days by air or 20 to 30 days by sea, depending on the mode of transportation used and port-to-port versus door to door delivery times.
Factors such as port congestion, weather conditions, ship speed and customs procedures can affect delivery times.
Shipping times from China to Kenya vary depending on the transportation method air freight usually takes 2 to 7 days while sea freight takes 20 to 30 days. Express courier services are the fastest option in both categories. SendWell Cargo Ltd offers sea freight services.
Factors such as port congestion, weather conditions and the choice between port-to-port or door-to-door service can affect total transit times, says SendWell Cargo Ltd.
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How long does customs clearance take for imported tools in Kenya
Customs clearance for imported tools in Kenya can take one to two days if all documents are submitted correctly. However, this time can increase to two to four days or more if there are issues, pending permit requests, or thorough physical inspections.
The process involves submitting an Import Declaration Form (IDF), paying customs duties, and passing a physical inspection. It can be significantly expedited if all required documents, including the necessary permits for the tools, are in order prior to arrival.
How long does it take to get KEBS certification
The time required to obtain KEBS certification varies considerably, but many manufacturers take about nine months from the application date, depending on the level of preparation and the type of product.
The process includes application submission, factory assessment, testing, and product monitoring.
The total time varies hanging on the complexity of the product, the number of tests required and the speed with which issues identified during audits are resolved.
How long does air freight take compared to sea freight from China
Air freight from China to most destinations typically takes 3 to 7 days, while ocean freight takes much longer, typically 20 to 30 days or more.
The best option depends on your priorities: air freight offers faster shipping for urgent, lightweight, or valuable goods, while ocean freight is more economical for large, bulky, or non-urgent shipments.
Timing. Air freight offers a clear advantage in this regard. It can deliver goods in a few days or weeks, while ocean freight often takes 4 to 6 weeks.
Although many express ocean freight options have recently been introduced, they are still not comparable to air freight. SendWell Cargo Ltd air freight takes 3 to 7 days. SendWell Cargo Ltd offers both services.
How long should I wait to receive goods after placing an order in China
Waiting times for orders from China vary considerably depending on the shipping method: express takes 1 to 5 days, standard takes 2 to 7 days, and ocean freight takes 25 to 45 days.
Delivery times also depend on the seller’s processing time, the efficiency of local customs and delivery services in the destination country, as well as possible delays as a result of customs issues.
How long is the Import Declaration Form (IDF) valid
The Kenya Revenue Authority (KRA) Import Declaration Form (IDF) is valid for three (3) months from the date of issuance; failure to use it after this period may result in the importer being subject to appropriate penalties.
To check the validity of your Import Declaration Form (IDF):
1. Check the issuance date:
The validity period begins on the date the IDF is issued by KRA Customs.
2. Use the form:
Make sure to use the IDF for shipments before the three-month expiration date.
3. Be aware of the consequences:
Fines will be imposed if the form is not used within three months.
How long does it take to find a reliable supplier in China
Finding a reliable Chinese supplier can take anywhere from a few days to several months, depending on the depth of your research, the complexity of the product, and whether you use a third-party service.
The process involves researching potential suppliers on platforms like Alibaba, conducting due diligence, such as verifying commercial documents and requesting samples, and possibly arranging factory visits or inspections.
How long should I inspect tools before shipping
The duration of a pre-shipment tool inspection can vary from a few hours to a day or more, depending on the type and quantity of tools, the complexity of the features and the standards required by the industry or destination country.
For standard tools, the inspection can be completed one to two weeks before the shipping deadline to allow time to resolve any issues.
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How long does it take to process payment to Chinese suppliers
Processing times for payments to Chinese suppliers vary depending on the payment method, from instant payments via digital wallets like Alipay or WeChat to several business days for traditional bank transfers which takes 2 to 5 days or even longer due to stringent banking requirements and potential delays related to compliance checks.
Using a neobank or fintech platform can speed up the process, but it’s crucial to ensure accurate supplier contact information to avoid additional costs and delays.
How long should I expect delivery delays during peak seasons
Delivery times during peak periods can vary from a few extra days to significantly longer transit times, depending on the carrier, shipping speed, and the volume of orders and packages being processed.
While specific times aren’t universal, delays can be expected due to increased demand, potential delays in order processing, limited carrier capacity and slower warehouse operations.
To reduce this risk, consult the carriers website for specific information and explore expedited shipping options for essential items.
Why is KEBS certification important for imported construction tools
KEBS certification for imported construction tools is important for consumer safety and product quality ensuring that the tools meet Kenyan standards and are free of substandard or hazardous materials.
This certification safeguards the local market, protects consumers from unfair trade practices, and promotes fair competition by making sure that imported products meet the same standards as local products.
Why is import duty on tools so high in Kenya
Import duties on tools (hand tools, power tools, machine parts, etc.) are relatively high in Kenya, primarily for several reasons: protectionism, tax strategy, and the EAC’s tariff policy.
These duties generally range from 0% to 25% of the value of the goods, excluding freebies. Gifts valued between 135 and 630 GBP are subject to a customs duty of 2.5% or less, while gifts valued above 630 GBP are subject to higher tariffs, determined by the specific commodity code.
Why is using a freight forwarder necessary for importing tools
Using a freight forwarder such as SendWell Cargo Ltd is essential for importing tools, as they handle complex international shipping processes such as managing customs regulations, document management, coordinating with various carriers and arranging insurance.
This simplifies the process for the importer, reduces costs through group negotiations, mitigates risks and ensures efficient and timely delivery of tools.
Why is customs clearance taking so long in Kenya
Customs clearance in Kenya can be slow due to documentation issues, such as incomplete or incorrect Harmonized System (HS) codes, the need for physical inspections during high-risk checks, port delays, inadequate communication with customs agents, or a general lack of familiarity with Kenyan electronic systems and processes.
To expedite the process, ensure all documentation is correct and complete, contact an experienced customs agent and take advantage of the pre clearance procedure.
Why is shipping by sea cheaper than air freight
Sea freight is cheaper than air freight because cargo ships have significant capacity allowing them to transport large quantities of goods at significantly lower unit costs, thus benefiting from economies of scale. SendWell Cargo Ltd offers affordable sea freight.
Air freight, on the other hand consumes significantly more energy and can only carry a fraction of the cargo, resulting in higher unit costs despite its speed. SendWell Cargo Ltd offers affordable air freight services.
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Why is importing directly from China better than local suppliers
Importing directly from China can be advantageous due to lower production costs, which translate into higher profit margins, the widespread availability of skilled labor, and a sophisticated supply chain that can handle a wide range of products.
However, local sourcing is generally more advantageous in terms of lower transportation costs and environmental impact, simplified logistics, faster deliveries and support for the local economy.
Why is product quality critical when importing tools
Product quality is essential when importing tools to ensure they meet safety and performance standards, satisfy customers, protect brand reputation, prevent disputes and costly returns and comply with international regulations.
Importing poor quality tools can cause supply chain problems, increase operating costs, and damage your company’s credibility with customers.
Why is the Import Declaration Form required in Kenya
The Import Declaration Form (IDF) is mandatory in Kenya to officially declare imported goods. It contains essential information such as nature, value, and quantity, allowing customs to correctly assess import duties and taxes.
It ensures transparency, prevents misclassification, and enables accurate government revenue collection through duties and other charges.
Why is supplier verification important before shipping tools
Verifying suppliers before shipping tools is essential to reduce risks such as receiving counterfeit or inferior products, prevent financial losses from fraudulent suppliers, protect brand reputation, prevent operational disruptions, ensure ethical labor and environmental practices and confirm the supplier’s ability to fulfill contractual obligations.
It protects your company from potential mishaps by confirming the supplier’s legitimacy, reliability and compliance with required standards, thus helping to build a resilient and reliable supply chain.
Why is insurance recommended for imported construction tools
Risks and Insurance
Protection against loss, damage and liability is essential at every stage of construction: from conception and design to implementation, acceptance and commissioning. Comprehensive insurance coverage is essential. The risks inherent in construction projects are numerous and significant.
Determining which party is responsible for which type of insurance in a project with multiple contractors and subcontractors is essential to protect both parties and the project itself.
Which shipping method is best for importing tools from China to Kenya
The best shipping method for importing tools from China to Kenya depends on the volume, weight, and urgency of the shipment.
Sea freight is the cheapest for large and heavy orders, but takes longer (20 to 30 days), while air freight is faster (3 to 7 days) and suitable for smaller, valuable, or urgent tool shipments, although more expensive.
For small and urgent packages, a courier service is also a good option. SendWell Cargo Ltd sea freight services for importing tools.
Which Chinese suppliers are reliable for construction tools
Reliable Chinese suppliers of construction tools include well-known manufacturers such as Sany Group, XCMG, and Shantui for heavy equipment, as well as power tool brands such as KYNKO, Positec, and UYUSTOOLS.
For power tools, it’s advisable to look for ISO and CE-certified brands such as FIXTEC and LEITE and check the quality of their after-sales service. For heavy equipment, brands such as Sany and XCMG have a strong global presence and are renowned.
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Which construction tools are most profitable to import to Kenya
To identify the most profitable construction tools to import to Kenya, it’s necessary to research specific categories of tools with high demand such as power tools, specialized construction equipment for infrastructure and large buildings and affordable and durable hand tools.
Analyzing market trends, such as the growth of the construction industry, the rise of major brands like Ingco and Tuf-Fix and the specific needs of professionals and DIY enthusiasts, can help identify profitable niches.
Demand and Market Trends
• Growth in the Construction Industry
The booming construction industry in Kenya is driving demand for a variety of tools, from simple hand tools to more complex machinery.
• Brand Popularity
Brands such as Bosch, Stanley, Makita, DeWalt, Ingco and Tuf Fix are well known and popular posing a strong market for their products mainly power tools.
• Infrastructure Projects
Large framework projects need limited construction machinery and high quality materials indicating potential lucrativeness for specialized tools.
• Affordable Options
The presence of brands such as Ingco and Tuf Fix known for their value for money, suggests a significant market for reliable and affordable tools, for both professionals and DIY enthusiasts.
Which documents are mandatory for customs clearance in Kenya
Documents required for customs clearance in Kenya include the Import Declaration Form (IDF), a valid commercial invoice, a packing slip, and the accompanying transport document (bill of lading for sea freight or air waybill for air freight).
Depending on the product, other required documents may include a certificate of origin, an import permit, or a certificate of conformity (CoC) for regulated products, says SendWell Cargo Ltd.
Basic Documents Required
• Import Declaration Form
Preliminary declaration submitted to the Kenya Revenue Authority via the iCMS platform, containing information such as the HS code, value and importer details.
• Commercial Invoice
A document from the seller to the buyer specifying the product description, quantity and value FOB or CIF.
• Packing List
Detailed transportation information including weight, dimensions and type of packaging.
• Bill of Lading (ocean freight) or Air Waybill (AWB) (air freight):
Proof of shipment issued by the carrier, which serves as proof of delivery and the contract of carriage.
Which port in China is best for exporting construction tools
The “best” port in China for exporting construction tools depends on its proximity to the manufacturers.
However, the main options are the ports of Shanghai, Ningbo, Zhoushan, Guangzhou and Qingdao, thanks to their large capacity, international connections and significant machinery handling capacity.
Which port in Kenya is best for receiving imported tools
The Port of Mombasa is Kenya’s main and only international seaport, making it the ideal choice for receiving imported tools.
The vast majority of the country’s maritime cargo is handled here, and it serves as a crucial entry point for imports from Kenya and neighboring countries.
The port connects global shipping routes and is equipped to handle a range of goods, ensuring efficient import processes for companies such as SendWell Cargo Ltd.
Why the Port of Mombasa is the best choice
• Major international seaport:
As Kenya’s only international seaport, it is the main gateway for goods into the country.
• Regional hub:
The port serves not only Kenya, but also landlocked countries such as Uganda, Rwanda and South Sudan and is connected to a vast hinterland.
• Numerous maritime connections
The Port of Mombasa is served by major international shipping lines and is connected to over 80 seaports worldwide offering numerous options for shipping your tools.
• Bulk and general cargo handling
The port is equipped to handle numerous types of cargo, ensuring efficient processing and customs clearance for your imported tools.
• Trade facilitation
As the largest port in East Africa, the port plays a great role in the economy by facilitating trade and exports, making it a consolidated and efficient gateway for international goods.
Which freight forwarder offers the fastest shipping
There is no “fastest” freight forwarder, as speed depends on the shipping method, destination, and specific shipping requirements.
Air freight is the fastest, and providers like SendWell Cargo Ltd, FedEx, and others offer expedited shipping options that can take 24 to 72 hours to deliver to Kenya.
To find the fastest service, you can contact freight forwarders like SendWell Cargo Ltd, DHL or FedEx and compare their express air freight options hanging on your location and the urgency of your shipment.
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Which inspection agency is approved by KEBS
KEBS-approved inspection agencies, also known as Pre-Export Verification of Conformity (PVoC) agents, include SGS, Bureau Veritas, China Certification and Inspection Group (CCIC), and TÜV.
These agencies are authorized by KEBS to conduct pre-shipment inspections to ensure exported goods meet Kenyan standards and requirements before entering the country.
To verify a KEBS-certified product in Kenya, look for the KEBS Standards Mark (SM) on the product or packaging and send the authorization number to 20023 in the format SM#PermitNo. You can also use the KEBS Self Service app.
Which shipping option is cheapest for small shipments
Small shipments within Kenya, Kenya Post is likely the cheapest option, with prices starting at Ksh 100 for small parcels. For local couriers, rates can be negotiated directly with a courier service.
In general shipping of small packages, the most convenient options are the slower and cheaper ones offered by international postal services or couriers, such as SendWell Cargo Ltd and DHL.
For local shipments
• Kenya Post:
This national postal service offers convenient options, with prices for small packages starting at around Ksh 100.
• Local couriers/express services
For very local deliveries it is recommended to negotiate a direct rate with an express service. This may be more advantageous for small, local shipments.
Which payment method is safest when ordering from China
The safest payment methods for ordering from China are payment protection services offered by e-commerce platforms such as Alibaba Trade Assurance or other escrow services, or methods with advanced buyer protection such as PayPal.
For large transactions, a letter of credit offers maximum security but involves high fees and complex procedures. Bank transfers are common but riskier, mostly with new suppliers, as they offer little recourse in the event of a problem.
Platform and Escrow Services
• Alibaba Trade Assurance
This service is considered one of the safest options for purchasing from Alibaba suppliers. Payment is held and credited to the supplier only after verifying your satisfaction with the product. According to SendWell Cargo Ltd, this is a safe way to resolve disputes.
• Escrow Services
Like Trade Assurance, escrow services act as a trusted third party that detains funds until both the buyer and seller fulfill their obligations. This is an excellent option for smaller transactions, for which platforms are not always suitable.
Do I need a license to import construction tools into Kenya
Yes, you will likely need certain documents and permits to import construction equipment into Kenya such as a Certificate of Conformity for regulated products, an Import Declaration Form (IDF), a commercial invoice, and the services of a certified customs broker for customs clearance with the Kenya Revenue Authority (KRA) and other agencies.
Some construction materials may require specific permits or authorizations, and you must ensure they meet Kenyan quality and safety standards.
Do I need KEBS certification before shipping from China
According to SendWell Cargo Ltd, a Certificate of Conformity (CoC) is generally required before shipping products from China to Kenya to ensure they meet Kenyan quality and safety standards. This process is called Pre-Export Verification of Conformity (PVoC).
The CoC is issued by a KEBS-approved inspection company and is mandatory for most imports to avoid inspections and fees at the port of entry into Kenya.
It is also necessary to obtain an Import Declaration Form (IDF) from the Kenya Revenue Authority (KRA) and an Import Standards Mark (ISM) for products intended for retail sale in Kenya.
Do I need a freight forwarder to import tools
Using a freight forwarder such as SendWell Cargo Ltd to import tools is not legally required, but it is highly recommended for companies or individuals importing tools for commercial purposes, especially wholesale.
Freight forwarders such as SendWell Cargo Ltd manage complex logistics, handle customs clearance and ensure regulatory compliance saving time and money.
For small personal shipments, one can handle the process themselves but for large imports, the expertise of a freight forwarder like SendWell Cargo Ltd is invaluable.
When is using a freight forwarder recommended
• Bulk Importation:
If you’re importing a large quantity of tools for resale or professional use, a freight forwarder such as SendWell Cargo Ltd can get better rates and manage the process.
• Logistical Complexity
If you’re unfamiliar with the difficulties of international shipping, freight forwarders like SendWell Cargo Ltd simplify the process by collaborating with carriers, custom agents and other stakeholders.
• Regulations
They ensure your tools comply with the destination country’s import regulations including customs clearance and inspections.
• Time and Cost Savings
By combining shipments and identifying efficient routes, freight forwarders such as SendWell Cargo Ltd can notably lower shipping costs and transit times.
• Lack of Customs Knowledge
If you’re inexperienced with customs documentation and procedures, it’s essential to use a freight forwarder such as SendWell Cargo Ltd or customs broker.
Do I need to pay import duty upfront
According to SendWell Cargo Ltd, duty financing in Kenya is a financial service that allows you to import your products into the country without having to pay them upfront.
This can be a notable advantage when importing internationally, as it gives you more time to find buyers before paying the costs.
Unlike traditional loans, duty-backed financing doesn’t require a credit check, allowing you to import more goods than you could with your savings alone.
Do I need insurance for imported construction tools
According to SendWell Cargo Ltd, you should insure your imported construction equipment, specifically marine insurance to cover loss or damage during transportation, and possibly also tools and equipment insurance to protect against theft, destruction or breakdowns upon arrival in Kenya.
All importers in Kenya are required to purchase digital marine insurance before clearing customs. This isn’t just a proposal but a lawful requirement for importing your equipment into the country.
1. Marine Transport Insurance
• Purpose
This insurance is essential to protect your tools from loss or damage that may occur during transportation, from origin to final destination in Kenya.
• Legal requirement
Kenya requires all importers to purchase digital marine transport insurance with local insurers prior to customs clearance.
• Coverage
Warehouse to warehouse insurance is recommended to ensure your tools are protected at every stage of transportation.
2. Tools and Equipment Insurance
• Purpose:
Once imported tools arrive in Kenya, they remain at risks such as theft, vandalism and accidental damage on the jobsite.
• Coverage:
This type of insurance covers these risks and helps you replace or repair your tools, minimizing downtime and protecting your financial investment.
• Who needs it:
If you are a contractor who uses your tools for work and transports them to the jobsite, this insurance is a wise choice to protect your business from significant financial losses.
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Do I need to inspect goods before shipping
Yes, goods must be inspected before shipping to ensure they meet quality and safety standards, verify compliance with agreed-upon specifications and reduce the risk of costly delays, returns or reputational damage.
A pre-shipment inspection (PSI) is a proactive quality control measure that benefits both buyers and sellers by building trust, reducing costs, and maintaining supply chain integrity, says SendWell Cargo Ltd.
Do I need a commercial invoice for customs clearance
According to SendWell Cargo Ltd, a commercial invoice is almost always required for customs clearance of international shipments, as it is the primary document used by customs to determine the value of goods and classify them.
Without a commercial invoice, customs clearance of the shipment may be significantly delayed or even refused.
Why is it mandatory
Valuation: Customs uses the invoice to determine the value of goods for the purposes of calculating import duties and taxes.
Verification: It allows customs officials to inspect and process the shipment.
Accuracy: The information on the commercial invoice forms the basis for all other shipping documents. It must therefore be accurate and consistent with other documents.
Do I need a Certificate of Origin for imported tools
Yes, a Certificate of Origin (COO) is required for tools imported into Kenya. The Kenya Revenue Authority (KRA) has made it mandatory for all imported goods starting July 1, 2025.
The COO, issued by a proficient authority in the exporting country, is mandatory for both commercial and personal imports and is essential for customs clearance of goods. Failure to comply with this requirement may result in confiscation of the goods.
Do I need a local agent in Kenya to clear customs
According to SendWell Cargo Ltd, to import goods into Kenya, it is legally mandatory to use the services of a licensed customs agent to process the import documents and clear the goods on your behalf through the Kenya Revenue Authority (KRA) system.
These agents manage complex documents and procedures, ensure adherence to customs regulations and ease customs clearance of your parcel.
Why use a customs agent
• Mandatory procedure
Importers are legally required to hire a certified agent to process documents and clear their goods.
• Expertise
Agents are familiar with the complexities of customs regulations, tax structures and customs clearance procedures.
• Document management
They handle all necessary documents including import declarations, bills of lading and other required permits.
• System access
Customs agents process your imports through KRAs SIMBA online platform.
• Efficiency
They streamline the customs clearance process, saving you time and possibly preventing problems with your goods.
Do I need special permits for electrical or heavy machinery tools
You likely need permits and specific licenses in Kenya for electrical work and operating heavy machinery.
For electrical work an electrical permit or contractor license may be required from the Energy & Petroleum Regulatory Authority (EPRA), depending on the project’s scale and complexity, to ensure safety and code compliance.
For heavy machinery, such as cranes and lifts, you would need a plant and equipment examination authorization from the Directorate of Occupational Safety and Health Services (DOSHS).
Permits and specialized contractor licenses are likely required to work on electrical equipment or heavy machinery to ensure safety and regulatory compliance, especially if the work involves the installation, repair or operation of equipment.
These permits are issued by the pertinent authorities such as the EPRA for electrical work in Kenya and are important to protect personnel, prevent damage to equipment and ensure adherence to local regulations. SendWell Cargo Ltd offers affordable shipping on electronics.
Need faster clearance? Reach out to Abdi Haji on WeChat WhatsApp or Call +8619502055747.