Learn exactly how long it takes for goods from China to arrive at Mombasa Port, plus expert tips to cut transit time, avoid delays, and save on your China–Kenya shipping.
What is the cheapest way to ship goods from China to Kenya
The most cost-effective way to ship goods from China to Kenya is typically by sea freight, with options available for both Less Than Container Load (LCL) and Full Container Load (FCL) shipments. SendWell Cargo Ltd sea freight is generally affordable than air freight due to lower transportation prices and the ability to handle large volumes, making it suitable for both large and small shipments.
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What is the difference between sea freight and air freight
According to SendWell Cargo Ltd, the main differences between maritime transport and air freight are speed, cost, and capacity. Air cargo is significantly faster but more expensive, while sea freight is slower but more cost-effective, especially for large volumes.
Maritime transport also allows for the movement of a broader range of commodities, whereas air cargo is subject to more stringent restrictions.
Sea freight
Speed
Slower transit times are often measured in weeks or even months.
Price
Generally, more affordable, especially for heavy consignments.
Capacity
Can hold a broader range of commodities, eg, large and bulk shipments.
Environmental Impact
Generally considered more environmentally friendly than air cargo.
Dependably
Delays may occur due to weather and other factors.
Air Freight
Speed
Much shorter transit times, often a few days.
Cost
More expensive than SendWell Cargo Ltd ocean freight, especially for large volumes.
Environmental Impact
Has a larger carbon footprint than maritime transport.
Reliability
Generally, more reliable in terms of expected arrival times, but it can still be affected by unexpected delays.
What is the current customs clearance process in Kenya
Customs clearance process at various ports of entry. The customs clearance process involves several steps, from documentation to physical inspection and release of the goods.
The main steps are similar at all ports of entry: you must declare the goods to customs, pay the applicable customs duties, and obtain customs clearance, says SendWell Cargo Ltd.
What is the meaning of FOB in shipping terms
In maritime transport, the term “Free on Board defines the moment when responsibility and ownership of the commodities pass from the seller to the buyer. It specifies who pays the shipping costs and who is responsible for the goods during transport.
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What is the import duty on electronics in Kenya
Customs duties
The HS code for smartphones is 8517.12.00, with an import duty of 10%.
VAT
The standard VAT rate is 16%.
IDF
The IDF rate is 2%.
What is the best incoterm for small businesses
For small businesses, Ex Works is often recommended as a starting point for logistics. This Incoterm limits the seller’s liability and only requires that the goods be made available at their premises.
The buyer bears all subsequent costs and risks related to transportation, including loading, shipping, and import procedures. That simplifies the seller’s role and can be advantageous for companies new to international trade.
Here’s why EXW can be the ideal solution for a sole proprietorship.
Focus on production
By outsourcing logistics, the seller can focus on their core business, manufacturing, and delivering the commodities, says SendWell Cargo Ltd.
If the buyer is unfamiliar with global shipping methods, they may prefer a different Incoterm that offers greater support from the seller.
Here are other Incoterms that may be suitable, depending on the circumstances
FCA
Similar to EXW, but the seller is responsible for loading the commodities onto the carrier chosen by the buyer.
Free on Board
Used primarily for ocean freight, the seller delivers the goods to the vessel and is responsible for loading them onto the ship.
Delivered at the Place of Destination
The seller is responsible for delivering the commodities to the named destination; however, the buyer is responsible for clearing customs at the point of import.
The “best” Incoterm ultimately depends on the specific needs and capabilities of the buyer and seller, as well as the nature of the goods and the shipping route.
A SendWell Cargo Ltd explains the importance of understanding these factors when choosing the correct Incoterm.
What is the Kenya Bureau of Standards inspection process
The Kenya Bureau of Standards inspection process is designed to ensure that imported goods meet required quality standards and to prevent non-compliant products from entering the country. This process involves many steps, including inspecting the goods, reviewing relevant documentation, and, if necessary, sampling the goods for quality assurance purposes.
If the goods meet the standards, they are released for shipment. Otherwise, it will be returned to the country of origin at the importer’s expense.
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What is the average size of sea freight containers
The most common SendWell Cargo Ltd sea freight container sizes are 20- and 40-foot containers. These are the standard sizes used for sea freight worldwide. Although other sizes exist, such as 10- and 45-foot containers, the 20- and 40-foot options are the most common.
Here’s a more detailed breakdown
20-foot container
This type of container is often used for smaller shipments and has a volume.
40-foot container
This type of container is used for larger shipments and has a volume.
20- and 40-foot containers are also available in High Cube versions, which are slightly taller and offer more storage space. Their average height is 2.9 meters, compared to the standard height of 2.6 meters.
What is a bill of lading and why is it important
BL is a document issued by a conveyor to a freight forwarder, detailing the contents and terms of transportation for a shipment. SendWell Cargo Ltd says that this is a receipt for the goods transported, a contract between the forwarding agent and the carrier, and proof of ownership. It specifies the type, quantity, and destination of the commodities, eg, information about the shipper, carrier, and consignee.
Its importance lies in the multifaceted role it plays in trade and logistics, ensuring transparency and facilitating seamless transactions.
What is the penalty for late cargo clearance at Mombasa port
Penalties for delaying customs clearance at the Port of Mombasa include detention fees and the potential for the commodities to be auctioned. Detention fees, also known as storage fees, begin to accrue after a specified grace period for customs clearance has elapsed.
For example, the Kenya Ports Authority charges $30 per day for a 20-foot container after the initial free storage period, and then $45 per day after 25 days. If goods remain uncleared for an extended period, they may be subject to auction.
How much does it cost to ship a container from China to Kenya
The cost of shipping a container from China to Kenya using SendWell Cargo Ltd varies, but a 20-foot container typically costs between $1,500 and $3,000, while a 40-foot container can cost between $2,000 and $5,000, depending on the country.
Here’s a more detailed breakdown
Container Size
20-foot container
Expect the cost to be between $1,500 and $3,000, depending on the shipment company.
40-foot vessel.
Expect the cost to be between $2,000 and $5,000, depending on the shipping company.
Key Factors Influencing Price
Shipping Route
Different ports in China, eg, Shanghai and Shenzhen, as well as in Kenya, including Mombasa and Nairobi, affect the cost.
Shipping Company
Rates and service fees vary by shipping company like SendWell Cargo Ltd.
Container Type
20- and 40-foot containers have different capacities and costs.
Cargo Weight and Volume
Larger and heavier cargo may incur additional charges.
How much does it cost to clear goods at Mombasa port
The cost of clearing goods through the Port of Mombasa varies depending on several factors, including the type and size of the goods, the freight forwarder used such as SendWell Cargo Ltd and applicable taxes and fees. The minimum customs clearance fee for a 20-foot container is approximately 15,000 shillings, while the minimum cost for a 40-foot container is 25,000 shillings.
Different fees apply for vehicles: up to 2,000 cc, 15,000 shillings, and over 3,001 cc, 30,000 shillings, according to Business Daily.
Here is a more detailed breakdown
Container fees
20-foot container
Minimum 15,000 shillings.
40-foot container
Minimum 25,000 shillings.
Cost per vehicle
Up to 2,000
Minimum 15,000 shillings.
From 2,001 to 3,000
Minimum 20,000 shillings.
Over 3,001 cc, buses and trucks
Minimum 30,000 shillings.
How much is import duty on clothes in Kenya
They are 25% of the customs value. CIF = cost of the goods + insurance + freight (shipping costs).
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How much does it cost to ship by air from China to Nairobi
SendWell Cargo Ltd air freight from China to Nairobi generally costs between $5.60 per kilogram. The exact price may depend on various factors, including the carrier, the weight and volume of the commodities, and the service level e.g., express, standard, DDP.
Bulk cargo
SendWell Cargo Ltd air freight rates for bulk cargo can range from $5.60 per kilogram.
Weight and volume
Shipment rates are often calculated based on the actual weight, whichever is greater.
Additional factors
Other factors that may influence costs include the specific origin and destination in China and Kenya, required insurance coverage, and any applicable customs duties and taxes.
How much does container storage cost at Mombasa port
Shipping a container using SendWell Cargo Ltd the storage costs at the Port of Mombasa depend on the container size and the duration of storage outside the duty-free period. For 20-foot containers, the storage fee is typically $30 (Sh4,390) per day from the 5th to the 21st day and $45 (Sh6,585) per day for 21 days or more.
For 40-foot containers, the fee is $60 (Sh8,781) per day from the 5th to the 21st day and $90 (Sh13,171) per day for 21 days or more. But you can contact us for more clarification.
How much is port handling fee in Kenya
Port handling fees in Kenya vary depending on the type of cargo and container, but generally include ground handling, quayside handling, and, in some cases, container handling when using a Container Freight Station.
According to SendWell Cargo Ltd and Warehousing Association, the minimum customs clearance fee for a 20-foot container is approximately 15,000 shillings, and for a 40-foot container, approximately 25,000 shillings.
For more information on the various fees, please refer to the details below.
Ground handling fees
The Kenya Ports Authority applies these fees, which vary depending on the type of container and cargo being transported.
For example, the rates can range from KES 0 to 13,597.51 per 20-foot container and from KES 0 to 20,720.02 per 40-foot container.
Port charges
These represent a percentage of the cargo value, typically 0.25% for containerized goods, and are also collected by the KPA.
Container Freight Station Fees
If you use a CFS, you must pay the CFS operator’s handling and storage fees.
Shipping Line Fees
These may include demurrage charges for exceeding the container’s free period and container rental fees.
Other Fees
Fees may also be charged for services such as stevedoring, maritime services, port dues, pilotage, and other related expenses, as well as possible surcharges, eg, the International Ship and Port Facility Security Surcharge.
Kentrade Fees
The Kenya Trade Network Agency also charges fees for submitting cargo manifests, with minimum fees established by Kifwa.
Import Declaration Form
5,000 Kenyan shillings per 20- or 40-foot container.
Customs fees for a 20-foot container
15,000 Kenyan shillings.
Customs fees for a 40-foot container: 25,000 Kenyan shillings.
How much does marine cargo insurance cost
In most cases, cargo insurance typically accounts for approximately 0.5% of the total value of the goods. The cost varies depending on the type of goods, origin, destination, and type of container (closed or open).
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How much does it cost to ship a car from Japan to Kenya
Using SendWell Cargo Ltd when Importing a car from Japan to Kenya typically takes 4 weeks. This time depends on the shipping method and customs procedures. The total cost varies depending on the car model, engine size, and taxes. Estimates range from 1.2 million Kenyan shillings to 3 million Kenyan shillings.
How much is VAT on imported goods in Kenya
Kenya currently has two VAT rates
0% for zero-rated supplies, and 16% for all other cases, applied to the taxable value of locally supplied and imported goods and services.
VAT registration is mandatory for individuals who make or intend to make taxable supplies exceeding 5 million Kenyan shillings in 12 months.
What is the cost of last-mile delivery from Mombasa to Nairobi
The cost of last-mile delivery from Mombasa to Nairobi varies depending on the goods, the delivery method, and the logistics provider chosen. It’s not a fixed price and can range from a few thousand to several thousand Kenyan shillings, says SendWell Cargo Ltd.
How long does it take for goods from China to arrive at Mombasa port
Shipping goods from China to the port of Mombasa using SendWell Cargo Ltd typically takes 20 to 30 days by sea, according to various shipping companies. Air freight is much faster, with delivery within 4 to 6 days.
Here’s a more detailed breakdown
Sea freight
Transit times depend on the port of origin in China, the shipping company, and the type of service (direct or transhipment).
From major Chinese ports such as Shanghai, Shenzhen, or Ningbo, the transit time is approximately 25 to 35 days
Some routes, especially those with multiple stops, can take longer, up to 45 days, according to Basenton.
Full truckload shipping typically takes 20 to 25 days, while less-than-truckload shipping can take 30 to 35 days, according to SendWell Cargo Ltd.
Air Freight
SendWell Cargo Ltd air cargo is the quickest option, with delivery times of four to six days.
This method is ideal for time-sensitive shipments.
Air cargo is generally more costly than maritime transport.
Factors that influence shipping times
Shipping Company
Shipping schedules and routes vary by carrier.
Seasonal Variations
Peak periods, such as holidays, can cause delays due to increased cargo volume.
Customs procedures
While SendWell Cargo Ltd air freight generally clears customs more quickly, customs procedures can affect both sea and air freight.
How long does customs clearance take in Kenya
Customs clearance takes typically one to two days, provided the commodities are shipped in compliance with all customs regulations and all required documents and information are submitted correctly.
Otherwise, delays may occur.
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How long does air freight take from China to Nairobi
SendWell Cargo Ltd sea freight from China to Kenya typically takes between 20 and 30 days, depending on the route, shipping company, and the type of shipment (full or partial container load). FCL shipments generally have shorter transit times, while LCL shipments, which involve consolidation, may take slightly longer.
How long does air freight take from China to Nairobi
SendWell Cargo Ltd air freight from China to Nairobi typically takes between 4 and 6 business days, including customs clearance and delivery. Express shipping options can reduce this time to 2-5 days.
How long can cargo stay at Mombasa port before charges apply
At the Port of Mombasa, domestic import containers can remain for 5 days without incurring storage fees. After this period, charges apply. For domestic export containers, the free storage period is 15 days. For goods in transit, the free storage period is 15 days.
Storage fees at the Port of Mombasa
20-foot containers
After the free storage period, the fee is $30 per day for the first 6 days and $45 per day after 21 days.
40-foot containers
After the free storage period, the fee is $60 per day for the first 6 days.
How long does port congestion delay shipments
Port congestion can cause delays ranging from a few days to several weeks, depending on the severity of the specific port affected. Some ports may experience delays of 3 to 5 days, while others, particularly those with high traffic volumes, may experience delays of 10 days or more.
Factors that influence the length of delays
Port capacity
Ports with limited capacity or infrastructure are more prone to congestion and longer delays.
Operational efficiency
Delays in unloading, customs procedures, or inland transportation can exacerbate the problem.
External factors
According to SendWell Cargo Ltd, weather events, geopolitical situations, or even strikes can disrupt port operations and significantly increase delays.
How long does it take to release goods after duty payment
Generally, goods are cleared within hours or days of paying duties, provided there are no complications with the documents or the goods themselves. The exact time depends on many factors, including the type of goods, the accuracy of the documents, and the efficiency of customs procedures.
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How long does shipping from Turkey to Kenya take
Shipping from Turkey to Kenya typically takes between a few days and several weeks, depending on the shipping method and specific circumstances. Air freight is the fastest, taking a few days to a week, while maritime transport can take several weeks.
How long does a container inspection take in Mombasa
Container inspection times in Mombasa vary, but customs clearance typically takes one to two days if all the necessary documents are in order. Receiving customs clearance orders and invoices takes about two hours, and customers can usually collect their goods within five hours of receiving the invoice, according to the Kenya Ports Authority.
However, actual inspection times may vary depending on the cargo volume and the complexity of the inspection process.
How long does it take to transport goods from Mombasa to Kampala
Transporting goods from Mombasa to Kampala typically takes 4 to 6 days by road. That includes loading and unloading times at both origin and destination. Although some sources suggest that this time can be reduced to 12 hours with standard-gauge railways, this is not yet a common practice, according to the Daily Monitor.
Why is shipping from China to Kenya delayed
Delays in shipments from China to Kenya can be attributed to many factors, including weather conditions, customs procedures, port congestion, and the type of transportation used. Furthermore, events, such as the Houthi rebel attacks in the Red Sea, have forced major shipping companies to reroute their ships, thereby increasing the number of reroutes.
Why is sea freight cheaper than air freight
SendWell Cargo Ltd ocean freight is generally affordable than air freight, primarily because freight companies can transport significantly larger quantities of commodities at a lower unit cost. Air freight consumes more fuel, has a higher operating price, and allows for less cargo to be carried per flight.
Furthermore, ocean freight’s longer transit times enable more efficient use of space and economies of scale, thereby further reducing costs.
1. Operating costs
Maritime transport
Ships are more fuel-efficient over long distances and have lower operating costs than airplanes.
Air freight
Aircraft consume significant amounts of fuel and have higher maintenance and operating costs, which increases costs.
2. Transit times
Ocean freight
Maritime transport takes longer, which may not be best for urgent shipments.
Air freight
Air cargo is significantly faster, making it ideal for urgent shipments or perishable commodities.
Why is my cargo stuck at Mombasa port
Delays at the port of Mombasa can be attributed to several factors, including payment disputes, exchange rate disagreements, or operational issues such as congestion and equipment malfunctions. A payment dispute between the Kenya Ports Authority, the Kenya Railways Corporation, and shipping companies has led to the suspension of cargo movements.
Additionally, a disagreement over the currency in which import duties on goods destined for South Sudan should be paid has caused delays.
Operational issues, such as heavy rains impacting operations and high yard density leading to berthing delays, also contribute to the problem.
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Why is the import duty so high in Kenya
Depending on the imported product, duties range from 0% to 25%, in accordance with the Common External Tariff of the East African Community. However, sensitive goods are subject to import duties exceeding 25%. Commodities listed in Annex 2 of the Common External Tariff of the EAC
Why is customs clearance taking so long
Customs clearance takes one to two days, provided the commodities are shipped in compliance with all customs regulations and all required documentation and information are submitted correctly. Any deficiencies may cause delays.
Why is freight cost from China increasing
Shipping costs from China are rising due to several factors, including increased demand, limited shipping capacity, port congestion, and geopolitical disruptions.
The easing of trade tensions between and China has led to expanded demand for Chinese exports, while events such as the Houthis’ attacks in the Red Sea have forced shipping companies to reroute their ships, further straining capacity.
Why is there port congestion in Mombasa
Mombasa’s port congestion is primarily due to increased cargo volumes exceeding the port’s capacity for handling and storage. That causes delays in ship docking, container handling, and transportation, impacting both imports and exports.
Here’s a more detailed analysis
1. Increased cargo volumes
Growing trade with East Africa has led to a significant increase in the number of containers transiting Mombasa, which is straining the port’s infrastructure.
While this growth is positive for the economy, the port’s capacity to hold this increased volume has not kept pace.
2. Inadequate Infrastructure
The Port of Mombasa faces challenges related to outdated equipment and inefficient vessel holding systems, resulting in delays in vessel layover times and cargo deliveries.
Limited container storage space within the port and at Container Freight Stations further exacerbates the problem.
The mismatch between port expansion and the availability of sufficient off-dock storage facilities contributes to congestion.
3. Logistical Bottlenecks
Delays in documentation, customs clearance, and transportation contribute to congestion, resulting in long queues for trucks.
Ineffective coordination between various stakeholders in the supply chain, including KPA, KRA, and CFS operators, also slows down the process.
Kephis’s new inspection and cleaning contract, although necessary for quality control, has further exacerbated congestion, making it difficult for CFS to cope with the increased workload.
4. Other contributing factors
Prioritizing exports over the return of empty vessels can lead to a buildup of empty containers in the port area.
Delays in customs clearance, particularly related to the installation of tracking devices by KRA personnel, increase vessel waiting times.
Some reports also suggest that a specific agreement between the KPA and Pacific International Line may have contributed to the congestion.
Congestion at the Port of Mombasa is primarily the result of a complex interplay of factors, eg, increased cargo volumes, inadequate infrastructure, inefficient logistics, and coordination issues.
Addressing these issues requires a multifaceted approach, such as infrastructure modernization, process improvements, and enhanced collaboration among stakeholders.
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Why is insurance important for imported goods
Financial protection
Import insurance can help companies recover financial losses resulting from the loss or damage of imported goods.
Risk reduction
Import insurance can mitigate the risks associated with international trade, allowing companies to focus on their core business.
Why is my tracking not updating for sea freight
Ocean freight tracking can sometimes be slow to update, and there are several reasons why tracking information may not be up to date. But SendWell Cargo Ltd do ship the best shipping services.
That could be due to delays in system updates, customs processing, carrier issues, or the package being in transit between scanning points.
It’s also possible that the package is waiting to be scanned at a facility, or that the carrier is experiencing delays due to high volume or other factors.
1. System update delays
Logistics companies often do not constantly update tracking information in real-time due to the complexity of international shipments.
Data synchronization between different systems can take time, resulting in delays in tracking updates.
2. Customs processing
Customs inspections, as well as inaccurate or incomplete documentation, can cause delays.
Customs clearance can take time, and updates may be delayed until the package completes this process.
3. Carrier issues
Conveyor may experience delays due to high volume, especially during peak seasons.
Packages may be held in a sortation center for scanning or sorting, which can result in missing updates.
Weather conditions or other disruptions can also cause delays.
4. In transit
Packages may be in transit between scanning points, and it’s not uncommon for a shipment to remain unscanned for more than 24 hours.
The first scan may not occur until the package reaches a regional hub near the destination.
Why is air freight faster than ocean freight
Air freight is faster than ocean freight primarily because planes travel at much higher speeds and can often take more direct routes than ships. Planes can cover long distances in just a few days, while ocean freight typically takes weeks or even months, especially for international shipments.
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Here’s a more detailed breakdown
Speed
Planes are significantly faster than ships. Air freight can be delivered in just a few days, while ocean freight can take weeks or even months.
Distance
Planes can cover long distances faster than ships and can often take more direct routes, bypassing obstacles such as islands or shallow waters.
Customs and unloading
Although customs procedures may require a similar amount of time for air and ocean freight, unloading at the destination is generally much quicker for air freight, which reduces overall transit times, according to SendWell Cargo Ltd.
Time sensitivity
Air freight is often preferred for urgent or high-value cargo due to its speed and reliability.
Shorter transit times
Air freight’s shorter transit times promote flexible supply chains and reduce inventory costs, although it can be more expensive than ocean freight, notes Air Cargo Week.
Which is the cheapest shipping method from China to Kenya
SendWell Cargo Ltd maritime transport is typically the most efficient shipping method for transporting commodities from China to Kenya. It is generally more economical than air cargo, especially for larger cargo volumes. Although maritime transport takes longer, it offers a lower unit cost due to its greater capacity and lower fuel costs.
Here’s why ocean freight is cheaper and when it’s a suitable option
Ocean freight
Lower transportation costs
Ocean freight typically has lower fuel and other transportation costs compared to air freight.
Large capacity
Cargo ships can carry significantly larger volumes of goods, reducing unit costs.
Ideal for non-urgent shipments
If your goods are not urgent and you can plan the shipment, ocean freight is a viable option.
Suitable for
SendWell Cargo Ltd do offer Bulky goods, bulk shipments, and goods requiring long-distance transportation.
Air freight
Faster transit times
Air freight is significantly faster, with delivery times of approximately 4 to 6 days, compared to 20-30 days for SendWell Cargo Ltd ocean freight.
Ideal for
Urgent or high-value shipments.
Which incoterm is best for small shipments
For small shipments, ‘Delivered at Place’ and ‘Delivered Duty Paid’ are often the best Incoterms. These terms simplify the purchasing process by minimizing the buyer’s transportation and customs responsibilities, thus ensuring delivery to the final destination at no additional cost.
Free Carrier is also a suitable option, especially for small package shipments with carriers such as FedEx, SendWell Cargo Ltd, and UPS.
Here’s a more detailed description
Delivered at the Place
The seller is responsible for delivering the commodities to the agreed-upon destination and assumes all risks associated with transportation.
The buyer is responsible for unloading the commodities and paying customs duties.
Ideal for e-commerce and small shipments, when the buyer wishes to minimize their involvement in the shipping process.
Delivered Duty Paid
The seller is responsible for delivering the commodities to the agreed-upon destination and assumes all transportation costs, risks, and tariffs associated with the delivery.
This option places most of the responsibility on the seller, simplifying the process for the buyer, but potentially making it more complex.
Ideal for situations where the seller is familiar with the customs procedures of the buyer’s country.
Free Carrier
The seller delivers the goods to the conveyance designated by the buyer.
The buyer is therefore responsible for all subsequent costs and risks related to transportation and import.
This term is often used for small package shipments by major carriers.
Important points to consider
Complexity
Although DAP and DDP simplify the purchasing process, they can be more complex for the seller.
Experience
If the seller is familiar with the customs procedures of the buyer’s country, DDP may be a good option.
Carrier choice
FCA is often preferred for specific carriers such as SendWell Cargo Ltd, FedEx, DHL, and UPS.
Which shipping line is most reliable for China–Kenya route
For shipments from SendWell Cargo Ltd, DHL and UPS are generally considered reliable options for transportation. SendWell Cargo Ltd and COSCO are excellent choices for ocean freight, while China Southern Airlines excels in air freight. DHL Global Forwarding also offers reliable door-to-door services for ocean and air freight.
Which port is faster for customs clearance: Mombasa or Dar es Salaam
Generally, customs clearance at the Port of Mombasa is currently faster than that at Dar es Salaam. Although Dar es Salaam has focused on streamlining processes, port congestion has led to longer customs clearance times. Mombasa has seen improvements in processing and waiting times, making it a more efficient option for some shippers, according to Business Day Africa.
Here’s a more detailed analysis
Port of Mombasa
Increased efficiency
Mombasa has seen shorter processing times for container ships and shorter waiting times for containers.
Shorter waiting times
The average waiting time for vessel ships has also decreased significantly.
Growth in transit freight
Mombasa has seen an increase in transit freight, partly due to inefficiencies in Dar es Salaam.
Port of Dar es Salaam
Congestion issues
Dar es Salaam has experienced severe congestion, resulting in longer customs clearance times and higher costs for freight forwarders.
Cost issues
High operating costs in Mombasa have always been a problem, which may have made Dar es Salaam more attractive in the past.
Prioritizing efficiency
Dar es Salaam has focused on simplifying procedures and reducing bureaucratic hurdles to streamline business operations.
Which freight forwarder is best in Kenya
Choosing the “best” freight forwarder in Kenya depends on your specific shipment needs, but some of the most reliable and trustworthy options include SendWell Cargo Ltd, UPS and DHL. For time-sensitive air freight, Ace and Fortune Global Limited are often recommended due to their efficient customs clearance procedures at JKIA.
Maersk is known for its reliability, particularly on China routes, and Kuehne+Nagel is an excellent choice for perishable goods thanks to its cold chain certification. Siginon is known for handling heavy machinery and is the only Kenyan forwarding agent with a 100-ton lifting capacity.
Factors to Consider When Choosing a Forwarding Agent.
Cargo type
Freight forwarders specialize in various types of cargo, e.g., SendWell Cargo Ltd air freight, maritime transport, perishable commodities, and heavy machinery.
Speed and reliability
Consider the speed of shipping your goods and the reliability of the freight forwarder.
Costs
Shipping costs for goods can vary, so it’s essential to compare quotes from different freight forwarders.
Customer Service
Good customer service is crucial for a seamless and stress-free shipping experience.
Experience and Reputation
Look for freight forwarders with a proven track record and positive customer reviews.
Which goods require KEBS inspection
The Kenya Bureau of Standards requires inspection of a wide range of goods to ensure they meet the country’s quality, safety, and health standards. That includes both imported and locally produced products. This inspection process is part of KEBS’s broader efforts to prevent inferior goods from entering the Kenyan market, says SendWell Cargo Ltd.
Specific goods that must be inspected include
Imported Goods
Generally, most goods imported into Kenya require a COC under the Pre-Export Verification of Conformity program.
That also applies to goods originating from countries where KEBS has designated inspection companies.
Locally produced product.
Products manufactured in Kenya are covered by the Standardization Program, which ensures compliance with applicable Kenyan standards and regulations.
Used motor vehicles, mobile equipment, and spare parts
The Quality Inspection Services of Japan inspect these products and require a Certificate of Technical Inspection.
Medical devices, dietary supplements, medical cosmetics, herbal products, and other border products.
Which months have the lowest freight rates from China
Generally, January, February, and August are considered the months with the lowest freight rates from China. That is because these months are outside of peak shipment periods and are not affected by major holidays.
January and February
These months fall after the peak season of December and before the Chinese New Year, usually in late January or early February, resulting in lower demand and, consequently, lower rates.
August
This month is generally a quieter period for shipments, before the peak Golden Week in October. Other factors that influence freight rates
Time of year
During peak seasons, such as before the Chinese holidays or the Christmas season, rates are generally higher due to increased demand.
Shipping method
SendWell Cargo Ltd ocean freight is generally the most economical method, especially for large shipments.
Specific routes and ports
Rates depend on the origin and destination ports.
Type of goods
Surcharges or specific handling fees may apply for some goods.
Container Availability
Container shortages or port congestion can also affect rates.
For accurate and up-to-date information, consult a freight forwarder or shipping company specializing in shipping from China.
Provide quotes based on your specific wants and current market conditions.
Which documents are required for customs clearance in Kenya
To clear exported goods, customs clearance must be conducted through a licensed customs broker. When contacting your trusted customs broker, always be sure to provide the required export documentation, including
A valid commercial invoice;
A certificate of origin;
A restricted goods permit/license;
A personal or tax identification number (PIN);
Purchase orders/contracts;
A packing list;
The customs broker is then authorized to declare the exported commodities in the customs system.
Which countries export the most goods to Kenya
The countries that export the most goods to Kenya are China, the United Arab Emirates, India, and Saudi Arabia. Together, these four countries account for approximately half of Kenya’s total import price.
China
Consistently ranked among Kenya’s top import partners and suppliers of machinery, vehicles, and electrical equipment.
United Arab Emirates
Primary source of petroleum products and other goods.
India
Supplies Kenya with various goods, including pharmaceuticals and other industrial products.
Saudi Arabia
Major supplier of petroleum and related products to Kenya.
Which shipping method is best for perishable goods
The best shipping method for perishable goods combines speed and temperature control to ensure optimal preservation of the goods. For most perishable goods, SendWell Cargo Ltd air freight is the quickest and most dependable option, ensuring minimal transit time and minimizing the risk of spoilage.
However, if speed is not a critical factor or price is a significant factor, temperature-controlled refrigerated trucks can be used for long distances, especially within the same region.
Regardless of the transportation method, proper packaging with insulation and refrigeration is essential to maintain the desired temperature throughout the journey.
1. Speed is everything
Air cargo
Ensures the quickest delivery and minimizes the time perishable goods are exposed to potential spoilage. That is especially important for products with a short shelf life, eg, fresh produce.
Consider air freight with two-day delivery options through dependable carriers, eg, SendWell Cargo Ltd, FedEx and UPS.
2. Temperature control
Refrigerated trucks
Specialized vehicles maintain a constant temperature, which is necessary for products such as meat, dairy, and pharmaceuticals.
3. Packaging is essential
Corrugated boxes
Durable and readily available for most items.
Styrofoam containers
Offer better insulation for temperature-sensitive products.
Airtight seal
Ensure containers are adequately sealed to prevent leaks and maintain temperature.
Labeling
Clearly mark packages with the word “PERISHABLE” to alert the hold staff to the fragile nature of the contents, as per Royal Mail guidelines.
4. Other considerations
Insurance
Consider shipping insurance to minimize potential losses due to spoilage.
Shipping times
Avoid shipping on weekends or public holidays, as delivery times may be longer.
Local regulations
Check the specific regulations for shipping perishable goods to your destination.
Do I need a clearing agent at Mombasa port
Hand over your documents to a licensed customs broker who will submit them to the Kenya Revenue Authority and the Kenya Ports Authority.
Do I need an import license for electronics in Kenya
Yes, an import permit or license is generally required for electronic goods in Kenya, especially for items regulated by the Energy and Petroleum Regulatory Authority. You must register with this authority before importing. If the electronic devices are ICT products intended for sale, you will also need a valid import permit issued by the Communications Authority of Kenya.
1. EPRA Registration and License
EPRA Regulations
The Energy and Petroleum Regulatory Authority regulates the import of electric appliances.
Registration
You must register with EPRA and obtain a registration certificate that certifies the devices have been tested and comply with the relevant standards.
Import Permit
EPRA also issues import permits for electrical equipment on a per-shipping basis.
2. Communications Authority of Kenya Requirements
ICT Products
If you import ICT products for sale, you need a valid import permit issued by the CAK.
Certificate of Conformity
You must also submit a copy of the valid Certificate of Conformity accompanying the permit.
3. General Import Requirements
Kenya Revenue Authority
You must register with the KRA and obtain an Individual Tax Identification Number.
Import Declaration Form
An IDF must be completed and processed through the Kenya TradeNet system. A minimum customs duty of 2.25% of the cost, insurance, and freight value applies, with a minimum charge of KES 5,000.
Customs Clearance
All imported electronic devices must be cleared through customs in Kenya. This includes product inspection, payment of customs duties, and compliance with local standards.
Certifications
Depending on the type of electronic device, certifications from the Kenya Bureau of Standards or other relevant bodies may be required.
Do I need to pay VAT on used goods
Buying used goods
If you purchase used goods from a private individual, you are not subject to VAT, as they are not subject to VAT.
However, if you purchase used goods from a merchant using one of the margin schemes for used goods, VAT will be charged on the profit margin.
However, under this arrangement, you will not receive a VAT invoice and will not be able to reclaim the VAT charged.
Do I need marine insurance for sea freight
Transport is expensive, sometimes significantly so if lost or stolen. The industry loses billions of dollars each year due to theft and loss. Many shippers have learned the hard way that ocean cargo insurance is essential for large or valuable shipments transported by sea.
Do I need to register with KEBS before importing goods
Yes, when importing goods into Kenya, it is generally necessary to register with the Kenya Bureau of Standards and obtain a Certificate of Conformity for regulated products. This COC proves that the imported goods meet the required Kenyan standards.
Here’s a more detailed explanation
1. KEBS and Import Regulations
KEBS is Kenya’s national standards body, responsible for developing and maintaining standards for many products and services.
It also plays a role in regulating imports, which meet the required quality and safety standards.
2. Certificate of Conformity
COC is a requirement for customs clearance of most imported goods at Kenyan customs.
It confirms that imported products have been inspected and verified for compliance with applicable Kenyan standards.
For regulated products, you must obtain the COC from a KEBS-approved inspection agent, also known as a Pre-Export Verification of Conformity (PVoC) agent, before shipping the goods to Kenya.
3. Registration and other requirements
Import Declaration Form
You must also complete an IDF, which declares the customs value of the shipment, as well as a customs declaration form.
Commercial and Proforma Invoices
Valid commercial and proforma invoices from the exporting company will be required.
Quarantine regulations
If importing animals, plants, or seeds, you must comply with quarantine regulations.
ISM code
An Impor Standards Mark code may also be required for some regulated products.
4. Quarantine regulations
If importing animals, plants, or seeds, you must comply with quarantine regulations.
5. Responsibilities
The primary responsibility for ensuring compliance with Kenyan standards and obtaining the arrangement documentation, e.g., the COC, lies with the supplier.
However, the importer is responsible for clearing the goods through customs and complying with all requirements.
Additionally, you may be inspected at the destination by KEBS.
Do I need a certificate of origin for imports to Kenya
Yes, Kenya requires a Certificate of Origin for all imported goods. That is needed for the amended Revenue Procedures Act. A competent authority in the exporting country must issue the COO. There is a transition period, after which non-compliant shipments may be seized or confiscated.
Here are the details
Requirement
The Kenya Revenue Authority has made a Certificate of Origin mandatory for all imports.
Purpose
The Certificate of Origin allows the government to verify the origin of imported goods.
Issuing Authority
An authority in the exporting country must issue the certificate, typically the Revenue Agency or the Chamber of Commerce.
Consequences of non-compliance
Shipments without a valid certificate of origin after the transition period may be seized or confiscated.
Do I need to be present for customs clearance
If an inspection is required, the agent and the importer will be present when a customs officer inspects the shipment. They will verify that the goods match those indicated on the invoice, including the quantity and nature of the goods, and ensure that no prohibited goods are present.
You generally don’t have to pay import duties on samples from abroad if they are clearly marked as samples, have low commercial value, and are not intended for resale; however, you must comply with the specific requirements.
For samples to be re-exported or considered duty-free, clear documentation on a commercial invoice is essential. They must be used solely for demonstration or examination purposes to solicit future orders.
Failure to meet these conditions can result in the assessment of duties and taxes.
Do I need a business license to import goods into Kenya
Yes, although a general trade license is not required to import goods into Kenya, you must obtain a Tax Identification Number certificate from the Kenya Revenue Authority. You must also register with the relevant authorities for specific goods, such as the Directorate of Horticultural Crops of the AFA for horticultural crops.
Additionally, you must appoint a licensed customs broker to handle customs procedures and documentation.
Here’s an overview
TIN Certificate
This Certificate is essential for all importers and is obtained from the KRA.
Import Declaration Form
You must obtain an IDF from the KRA before shipping goods.
Certificate of Conformity
For regulated products, a COC, issued by a PVOC agent, is required, certifying that the goods comply with Kenyan standards.
Customs Broker
You must work with a licensed customs broker who will declare the goods through the KRA customs portal and manage the customs clearance process.
Other requirements
Depending on the nature of the goods, you may also need permits or licenses for restricted items, a certificate of origin, commercial and proforma invoices, and possibly other documents.
Specific registrations
Some products, such as horticultural products, require registration with specific agencies, such as the AFA Horticultural Crops Directorate.
Do I need to declare small parcels from China
Yes, even small packages from China must be declared when imported into Kenya. Although import duties are not applied to very low-value items, you must still follow the customs declaration procedure. That involves providing information about the item’s value, origin, and purpose for import.
Here’s why and what to expect
Mandatory customs declaration
All goods entering Kenya, regardless of size or value, must be declared to customs.
Personal or commercial use
Regulations may vary slightly depending on whether the package is intended for personal or commercial use (resale).
Potential import duties and taxes
Although small and low-value items are not subject to significant import duties, you may still have to pay Value Added Tax and other applicable taxes.
Verification procedure
Customs officials may verify the declared value and other package details, and may request additional documentation to confirm the accuracy of the information provided.
Consequences of failure to declare
Failure to declare goods may result in fines, penalties, or confiscation of the items.
Handling by a freight company
Some freight companies, particularly those specializing in international shipping, such as Kentex Cargo, can handle customs declarations on your behalf
In short, even small packages from China must be declared to Kenyan customs. Depending on the value and type of item, you may not be required to pay import duties or taxes; however, a declaration is still mandatory.