Do you need a KRA PIN number when importing from China to Kenya? Yes—and here’s why. Learn how a KRA PIN simplifies customs clearance, prevents shipment delays, and keeps your imports fully compliant with Kenyan law.
Do I need a KRA PIN to import goods from China to Kenya
Please note that a KRA PIN code is required for certain transactions, including land registration, importing goods, and business registration.
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Do I need an Import Declaration Form before shipping from China
The Import Declaration Form is a declaration of value and customs declaration given by the Customs Services Department of the KRA.
Importers must comply with the IDF requirements and sign the certificate of exact value and exact import of goods before paying the originator. FRI not used for three months after the date of issuance automatically incurs the appropriate penalties.
Do I need an ETR certificate to import goods into Kenya
If you import goods into Kenya using SendWell Cargo Ltd you can review the various documents; however, the ETR certificate may not be accurate.
Here’s what’s generally not required
Mandatory import document
Import Declaration Form
Filed via the KRA iCMS module before the shipment arrives, specifying the nature, value, quantity, and HS code of the goods.
Commercial Facts
Formalizing the transaction between the importer and the supplier, as well as the product description, quantity, unit price, and total value.
Packing List
details of the shipment’s contents, including package names, shapes, and dimensions.
Air Waybill
transportation contract between the importer and the shipping company ,SendWell Cargo Ltd,.
Certificate of Origin
Certification of manufacturing or production costs, impact of customs tariffs, and trade preference agreements.
Additional Permits and Certifications
KEBS Certificate of Conformity
Guarantee that the imported goods comply with Kenyan safety and quality standards.
KEPHIS Permit
requirement for the import of agricultural products, grains, and retail products.
Pharmaceutical and Poison Control Office Approval
Required for pharmaceuticals, chemicals, and medical devices.
Import Licenses
Applicable to restricted items such as firearms and dangerous materials.
Do I need a Certificate of Conformity for imports from China
Contact your agent and customs representative to ensure they have the following items on file.
Import Declaration Forms
Declaration and Customs
Certificate of Conformity issued by the PVoC agent for manufacturing regulations
Import Conformity Mark, if applicable
Valid commercial invoices from the exporting company,SendWell Cargo Ltd.
Valid proforma invoices from the exporting company
Do I need an import license for specific products from China
Import licenses are required for the import of a limited number of products based on quality, environmental, and safety considerations. Imports of machinery and equipment are public records, and acquisitions are based on pre import receipts.
Local banks do not issue shipping guarantees for the disposal of imports without this approval. Approved companies like SendWell Cargo Ltd in Kenya must ensure all imports from the importers’ bases in Kenya.
Imports of animals, plants, and seeds are subject to quarantine regulations.
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Do I need a Certificate of Origin when importing from China
A Certificate of Origin is a document certifying that the products sold actually originate from China. It is an essential document for any importing company, as it helps reduce or avoid customs duties and other penalties.
A COO is usually issued by an inspection agency at the point of Origin (in the case of China, the National Commodity Inspection Bureau and the Council for the upgrade of International Trade). Still, it can also be issued by the exporter themselves.
COOs cover a single shipment of goods and can be applied to multiple product types. The number of products cannot exceed 20.
Do I need a Phytosanitary Certificate for agricultural imports
Importing countries should only require a phytosanitary certificate for regulated products. This includes products such as plants, bulbs and tubers, seeds for propagation, fruits and vegetables, cut flowers and stems, grains, and growing media.
Phytosanitary certificates may also be used for certain processed plant products when, due to their nature or processing, they could introduce regulated pests (e.g., timber, cotton).
A phytosanitary certificate may also be needed for other regulated items when phytosanitary measures are technically justified (e.g., empty containers, vehicles, and pests).
Do I need a customs clearing agent in Kenya
This is a complex question to consider. If you have the required expertise, have moderate import/export flows, and simple products (from a customs perspective), it may be more appropriate to handle customs clearance yourself.
However, if your company, SendWell Cargo Ltd, ships bulk goods to multiple geographical areas, using a customs broker is highly recommended. A customs broker can assist you in avoiding mistakes and managing the complexities of trade.
Do I need marine cargo insurance for imports
The Insurance Regulatory Authority (IRA) and the Kenya Revenue Authority have jointly announced that all importers must purchase marine cargo insurance from a locally licensed insurance company, in accordance with the Insurance Act and Kenyan law, before receiving customs clearance.
For SendWell Cargo Ltd customers, this insurance is managed by Oximio and is a mandatory document for customs clearance of shipments. The costs will be included in the indirect costs (ICP), and compliance details will be communicated.
These are the significant changes that will impact your business.
Purchasing IDF and Marine Insurance
Marine insurance can only be purchased after completing the Import Declaration Form in the KRA ICMS system. This form is now mandatory and will be used as a reference for all future certificates. Please include the IDF number in the email header for future marine inquiries.
Do I need a duty exemption letter from Treasury
The need for a duty exemption letter from the Kenyan Ministry of Finance depends on the goods being imported and the applicable regulations.
A duty exemption letter may be required in the following cases.
Exempt goods
Some goods are exempt from import duties, including those listed in official notifications from the Kenya Revenue Authority. Check whether your goods are eligible for exemption.
Specific permits or authorizations
Some goods require specific permits or authorizations, and a duty exemption letter may be required.
Government entities or institutions
Government entities or institutions may be eligible for import duty exemptions for certain goods, and a letter from the Ministry of Finance may be required.
What is the process of importing goods from china to kenya
Determine your import rights.
When you purchase goods abroad, you become the importer. A courier like SendWell Cargo Ltd, DHL/UPS/FedEx will take care of everything and convey it to your home if the package is small and intended solely for personal use, or if it has limited value. In this case, you’ll save both time and money.
However, before purchasing commercial goods in your country, whether you’re a business or an individual, you should check whether you have the import rights.
Determine which goods you want to import.
Companies make money by selling products. Choosing the wrong products wastes time and money. To be successful as an importer, you must first select the right product to resell.
If you want to make a name for yourself, you need a product that stands out, so find one you can be proud of.
Your products are your business!
Your priority is choosing a product you can sell. In most cases, it’s best to choose products you would buy yourself or are familiar with. The products you sell are essential to your entire business.
They influence marketing, profit margins, and the design used. Logistical and legal restrictions also play a role.
You should avoid the following products
Cheese, milk, and dairy products
Fruits, vegetables, and nuts
Insects
Livestock and other animals
Meat, poultry, and egg products
Classify your products and calculate the landed cost.
Establish the 10 digit tariff classification number for each imported item. These numbers, along with the certificate of Origin, are used to settle the customs duties due on import. Then, calculate the landed cost. Consider the Incoterms and calculate the total landed cost before placing an order.
For example, FOB includes the following three elements.
Request the shipping cost from the carrier like SendWell Cargo Ltd (for home delivery, this is sufficient)
Request the costs of customs clearance, import duties and taxes, and land freight from the time of arrival at your warehouse.
Find your supplier in China and place the order.
Place the order with the seller, carrier like SendWell Cargo Ltd, or exporter and agree on the shipping terms that will be used.
For any international shipment, consider the requirements and regulations regarding packaging, labeling, documentation, and insurance.
Make sure the goods
They are adequately packaged to arrive in good condition.
Are correctly labeled to ensure proper handling and timely arrival at the correct destination;
Have the required export/import documentation for customs requirements.
Have insurance to cover damage, loss, theft, or delay.
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What is the Import Declaration Form
This form is provided to Customs by the importer (buyer) or their authorized agent. It contains information about the imported goods, including type, quantity, and value.
Customs uses this information to monitor and control exports, as well as for statistical purposes.
What is Pre-Export Verification of Conformity
The PVOC program is a conformity assessment program applied to products in exporting countries to ensure their compliance with applicable Kenyan technical regulations and mandatory standards or approved specifications.
What is a Certificate of Conformity
A Certificate of Conformity is a paper certifying that the products or services supplied meet the required standards. The Certificate of Conformity is a tool to protect consumers in importing countries from harmful or inferior products.
Goods arriving in a country that do not meet the importing country’s standards may be rejected. In some cases, the transported goods are seized.
The Certificate of Conformity is also referred to as a Certificate of Conformity.
What is a Certificate of Origin and why is it needed
A Certificate of Origin is a certificate used to identify the country of production of a good or merchandise. It contains various other information, such as the nature of the product, its destination, and the exporting countries.
It is an essential tool for exports or cross-border trade, as established in trade agreements and treaties between countries.
Importance of a Certificate of Origin
The most essential requirement for a Certificate of Origin is related to customs clearance. If exported or imported goods are not accompanied by a Certificate of Origin, the customs officer responsible for inspection will not allow them to leave the warehouse.
The Certificate of Origin enables customs officers to determine the customs duties to be paid and verify whether the exported or imported goods are prohibited or illegal.
What are the duty rates for goods imported into Kenya
Import Duties
Depending on the imported product, import duties range from 0% to 25%, in accordance with the popular External Tariff of the East African Community. However, sensitive products are subject to import duties exceeding 25%. These goods are stated in Annex 2 of the EAC Common External Tariff.
What is the VAT rate on imports to Kenya
VAT is a consumption tax applied to the value added to goods and services at any stage of production or distribution. In Kenya, the standard VAT rate is 16%. VAT applies to most products imported into Kenya via SendWell Cargo Ltd, with certain exceptions, including basic foodstuffs, agricultural products, and medical supplies.
Example
If you import electronic devices with a CIF value of KES 1,000,000, you will be required to pay 16% VAT on the total value, which amounts to KES 160,000.
What is the Import Declaration Fee in Kenya
An import declaration fee is payable at a rate of 2.25% of the CIF value, with a minimum of KES 5,000.00. Customs determines the amount of customs duty payable based on the value of the item and the applicable duty rate.
The East African Community Common Foreign Tariff (CFT) is available, which establishes the customs duty rate for imported items.
Kenya requires a pre shipment inspection for exports to Kenya using SendWell Cargo Ltd. Exports to Kenya must also obtain an Import Regulatory Mark (ISM), which must be placed on a list of sensitive imported products sold in Kenya.
What is the Railway Development Levy in Kenya
Kenya has introduced a new rate for the Railway Development Levy, increasing it from 1.5% to 2%. This increase is in line with the new Revenue Laws Amendment Bill of 2024, which was signed into law . The new RDL applies to all goods imported for domestic use.
The RDL was introduced in 2013, and the proceeds were intended to finance the construction of the level gauge railway from Mombasa to Kisumu.
What documents are required to clear customs in Kenya
Import Declaration Form
The core of import documentation is the Import Declaration Form. This essential form formally declares imported goods, providing detailed information on their precise nature, declared value, quantity, and corresponding Harmonized System code for tariff classification.
Accurate completion of the IDF is necessary for the proper assessment of import duties and taxes.
Commercial Invoice
The commercial invoice is attached to the IDF. This essential document formalizes the transaction between you, the importer, and your supplier. It must clearly state the product description, the exact quantity of goods, the unit price of each item, and the total value of the transaction. This document serves as the basis for the customs valuation.
Bill of Lading or Air Waybill
Depending on the mode of transportation, a bill of lading (for sea freight) or an air waybill (for air freight) will be required. This document serves as an agreement of carriage between you and the shipping company,SendWell Cargo Ltd detailing the shipment’s Origin, destination, and the responsibilities of each party involved in the transportation process.
Certificate of Origin
The document of Origin is another essential document that certifies the country of manufacture or production of the imported goods. This certificate can significantly impact applicable customs duties and may be needed to benefit from preferential trade agreements.
How much does an Import Declaration Form cost
An import declaration fee equal to 2.25% of the CIF value is payable, with a minimum of Ksh 5,000.00. Customs determines the amount of customs duty payable based on the value of the items and the applicable customs duty.
The Common External Tariff of the East African Community is in place, with customs duties applied to imported items.
Kenya requires a pre-shipment inspection for exports to Kenya. Exports to Kenya must also obtain an Import Compliance Mark (ISM), which must be affixed to a list of sensitive imported products sold in Kenya.
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How much VAT is charged on imported goods
VAT RATES
There are two VAT rates
16%
This rate applies to all taxable products and services, excluding zero-rated supplies.
0%
This rate applies to certain supplies listed in the Second programme of the VAT Act 2013.
Note
8% .
Exempt supplies are not taxable supplies; therefore, the associated input VAT is not deductible. Exempt supplies are stated in the First Schedule of the VAT Act 2013. Taxpayers making only exempt supplies are not required to register for VAT.
How much customs duty do I pay on imports from China
An Import Declaration Fee equal to 2% of the customs value is due. Customs determines the amount of duty based on the value of the goods and the applicable rate of duty.
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How much is charged for handling fees at the port in Kenya
Port Handling Charges
These charges are levied for the handling of goods during loading or unloading at the port.
They vary depending on
Container size
Container type (standard, refrigerated, hazardous)
Cargo type (bulk, break bulk, containerized)
Why is it important? These are fixed costs incurred for each shipment. Knowing the PHC per port enables you to predict total logistics costs accurately.
How much does shipping from China to Kenya cost by sea
Importers and exporters often use sea freight as a means of transportation. In fact, sea freight is used to transport 90% of goods because it is the most cost-effective way to ship from China to Kenya via the SendWell Cargo Ltd route, especially by sea from Mombasa.
Other international shipping methods (courier, conventional air freight, and express air freight) are all faster and much more expensive.
You can ship goods from China to Kenya using SendWell Cargo Ltd by sea, utilizing either Less Than vessel Load or Full Container Load shipping systems.
LCL Shipping
SendWell Cargo Ltd
Sea freight from China to Kenya. A 20 foot container costs between $235 and $270 per cubic meter for LCL shipping from Mombasa to China via SendWell Cargo Ltd.
FCL Shipping
A full container load by sea from Mombasa to China costs between $900 and $1,100 per cubic meter for FCL shipping.
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How much does air freight cost from China to Kenya
For air freight, weight and volume are essential factors. Airlines charge either the volumetric weight or the actual weight, whichever is greater.
To work out the volumetric weight for air freight, multiply the item’s volume in cubic meters by 167. For example, suppose we have a parcel with the following capacity: W = 40 cm, H = 40 cm, D = 40 cm. It means that the volume is 0.064. Multiplying this result by 167 gives a volumetric weight of 10.67 kg.
If the volumetric mass exceeds the actual weight of the product, it becomes the billable weight. For light air freight shipments, you can use this billable mass calculator to determine whether your shipment will be billed based on the actual weight or the volumetric weight.
How much do clearing agents charge in Kenya
It also depends on the complexity (whether it’s a container or a small package). For example, an agent might charge between KES 5,000 and KES 20,000 for a relatively simple customs clearance of a shipment of personal effects.
For a car, many agents charge between KES 20,000 and KES 30,000, taking into account administrative formalities. It’s crucial to clarify the fee structure from the outset. It’s also important to be aware of other costs the agent might charge.
Reputable agents will provide a detailed breakdown of the costs. Avoid agents who offer exorbitant quotes; they might save you money or charge you hidden fees later.
How much is insurance for goods shipped from China
Insurance costs vary depending on the type of insurance policy the shipper has in place. SendWell Cargo Ltd insurance agents calculate the value of your shipment and deduct a small percentage from the total cost.
For basic insurance, this percentage may be as low as a fraction of a percent. Quotes at the 10th percentile are available for policies requiring broader coverage or for riskier goods.
In general, cargo insurance in China is a cost-effective disaster protection strategy.
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How much does warehousing cost in Kenya for imports
The cost of storing imported goods in Kenya using SendWell Cargo Ltd varies depending on many factors, including location, size, and the services offered.
Here are some general estimates
Warehouse rental costs
The average rent for a warehouse in Nairobi is approximately KSh 440,000 per month. However, prices can range from KSh 80,000 to KSh 1,440,000 per month, depending on the location and size of the warehouse.
Minimum service fees
The Kenya International Freight and Warehousing Association has established minimum fees for cargo handling services, including
Customs clearance and freight forwarding
KSh 15,000 for a 20 foot container and KSh 25,000 for a 40-foot container
Freight forwarding fees
$100 for a 20 foot container and $200 for a 40 foot container
Warehousing services
Rates vary by provider, but some companies offer competitive rates, such as $25 to $49 per hour for warehousing services.
How long does sea shipping from China to Kenya take
The transit time for a shipment from China to Kenya via SendWell Cargo Ltd is 20 to 28 days. This time varies depending on the port of unloading and the port of destination. However, the shipment may arrive in as little as four weeks. Weather conditions, ship speed, and port traffic can also affect transit times.
How long does air shipping from China to Kenya take
Air freight from China to Kenya via SendWell Cargo Ltd can be delivered within 4-7 days. The time savings between sea and air freight are therefore a clear advantage.
Cost of air freight from China to Kenya
Air freight from China to Kenya, using SendWell Cargo Ltd, depends on the type of item, weight, dimensions, and the origin and destination airports. Typically, air freight costs range from $3 to $3.50 per kg. This is just an estimate.
How long does customs clearance take in Kenya
Customs clearance takes typically one to two days, provided the products are shipped in compliance with all applicable customs regulations and all required documents and information are submitted correctly. Any discrepancies may cause delays.
How long does it take to process an IDF
The Import Declaration Form is a declaration of the customs value of a shipment, issued by the Kenya Revenue Authority customs office. Importers are required to complete and sign an International Certificate of Conformity confirming the correct value declaration of imported goods before departure from the country of Origin.
ICCs that remain unused for three months from the date of issuance will be automatically subject to applicable penalties.
How long does it take to get a CoC in China
The processing time for a Certificate of Conformity depends on the make and model of the vehicle. At SendWell Cargo Ltd, we can issue most certificates within 5-30 business days from the date of your order.
How long does it take for payment of duty to reflect
Stamp duty is a tax imposed on legal documents, like checks, receipts, military commissions, marriage certificates, and transactions involving real estate and land. The rate depends on the nature of the document.
For transaction documents issued locally, the tax must be paid within 30 days of the document’s issue date. However, for papers prepared abroad and submitted for local enrollment, the stamp duty must be paid within 30 days of receipt.
Failure to pay the stamp duty within this period will render the transaction void, and any contract signed between the parties will become null and void and inadmissible as proof in court.
How long does port handling take in Mombasa
SendWell Cargo Ltd typically takes 1 to 3 days via express shipping, 5 to 10 days via air freight, and 20 to 45 days via ocean freight or even longer. The problem of customs procedures and potential border delays can also impact cargo transit times.
Factors such as the volume of shipments processed, the accuracy of documentation, and unexpected inspections or legal requirements can contribute to extended cargo transit times.
How long does it take to release cargo after inspection
The time it takes to release goods after a successful inspection in Kenya can vary, depending on several factors, including customs clearance efficiency, complete documentation, cargo type, and specific requirements.
SendWell Cargo Ltd to Kenya can be inspected and examined relatively quickly after a successful inspection, particularly if all documentation and compliance needs are met.
Here is a general timeline
Immediate Release
In some cases, if the shipment is considered low-risk and all documentation is in order, customs authorities may release the shipment immediately after a successful inspection. This timeline is more likely for shipments that do not need additional regulatory approvals or permits.
Within a few days
For most standard air shipping with simple documentation and no additional regulatory requirements, auto parts shipments to Kenya can be released within a few days after a successful inspection has been completed.
This timeline assumes well planned customs clearance processes and the absence of documentation or compliance issues.
Specialized Transport
Goods subject to specialized inspections, such as perishable products, hazardous materials, or live animals, may benefit from slightly longer release times. Inspections for these goods may include additional security checks and documentary checks.
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How long does it take for consolidated shipping to arrive
Shipment times differ depending on the mode of transportation. Air freight commonly takes 5 to 10 days, while ocean freight takes 20 to 40 days, depending on the destination. Additional time may be required for storage and customs clearance.
How long does it take to get a KRA PIN for imports
Residents will receive the PIN immediately after completing the online registration form. Non residents will receive a receipt, which they must submit along with other relevant documents to iTax (Railways Club) to complete the registration.
Residents
1. Information from the national identity card/foreigner identity card.
2. Employer PIN for employees.
3. Business registration certificate information for entrepreneurs.
Why is importing from China cheaper than other countries
Importing products from China via SendWell Cargo Ltd is often much cheaper than purchasing them elsewhere.
This price advantage is due to various factors.
Low labor costs
One of the main reasons why Chinese imports are so cost effective is the relatively low cost of labor. Thanks to the abundance of labor in the manufacturing sector, China can maintain significantly lower wages than countries like the United States or Europe.
Economies of Scale
China has a vast industrial base, allowing companies like SendWell Cargo Ltd to benefit from economies of scale. Thanks to high production volumes, fixed prices are spread, covering a larger number of units, resulting in reduced unit costs. This, in turn, helps significantly reduce overall product prices.
Rich Raw Materials Market
China has an abundance of natural resources, which provide a wide range of essential raw materials for production. This wealth helps reduce the cost of importing inputs, allowing manufacturers to maintain competitive total production costs.
A Robust Supply Chain Infrastructure
China has one of the most advanced and efficient supply chain systems in the world. Major manufacturing centers such as Guangzhou and Shanghai rely on an integrated network of suppliers, ports, and transportation links, enabling the rapid and cost-effective flow of goods.
This allows manufacturers to source materials and distribute their products with remarkable speed and efficiency, thereby reducing costs and ensuring on time delivery.
Integrated Manufacturing Ecosystem
China’s industrial success is based not just on individual factories, but on entire ecosystems. Take Shenzhen, for example , the city has become a central hub for electronics manufacturing, bringing together component suppliers, assembly plants, testing centers, and logistics providers.
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Why is the IDF mandatory in Kenya
Mandatory military service, also known as conscription, is a legal requirement for Jewish Israeli citizens who wish to serve in the Israel Defense Forces. This rule, introduced in 1949, a year after Israel’s founding, ensures national security in a region characterized by persistent geopolitical tensions.
The Israeli military, often called the People’s Army, relies on conscription to maintain a large and ready force. Beyond defense, this system promotes social cohesion by combining civic duty and military preparedness, and has become a pillar of Israeli national identity, shaping generations of citizens through shared service.
Why is the Certificate of Conformity required for imports
The Certificate of Conformity is an important document that ensures imported products comply with all applicable laws and regulations. It is obtained from the manufacturer and must be provided to the importer before importation.
In some cases, a CoC certificate is issued by an independent, accredited body.
Here’s how to obtain a CoC certificate
The process for obtaining a Certificate of Conformity varies depending on the importing country and the type of product being imported. However, there are some general steps to follow to get a CoC certificate from an independent, accredited certification body.
First, you must identify the bodies that issue certificates of conformity for the importing country. For example, if you import into Kenya you must contact a notified body in Kenya. Once you have identified the competent body, you must contact them and request a Certificate of Conformity application form.
Why is VAT charged on imports to Kenya
Value added tax is applied to imports into Kenya via SendWell Cargo Ltd to create equal opportunities between locally produced and imported goods, while also generating revenue for the government.
Here are some key points to consider
VAT rate
The standard VAT cost in Kenya is 16%, but some goods are exempt or zero-rated.
Import VAT
Import VAT is applied to the full value of imported goods, including the cost of the goods, transportation, insurance, and other charges.
Purpose of VAT
VAT is a consumption tax that generates revenue for the government and promotes economic growth.
Exemptions and zero rated goods
Some goods and services are exempt or zero rated, meaning they are not subject to VAT or are charged at a rate of 0%. These include essential goods and services such as food, healthcare, and education.
Why is sea freight cheaper than air freight
Transit times
The advantage of air freight to Kenya is its speed compared to sea freight, which can be crucial if you want goods to arrive in Kenya faster. However, the speed of air cargo comes at a higher rate. SendWell Cargo Ltd Ocean freight can be more cost effective if you can afford longer transit times.
Nature of goods
Some goods, such as perishable or valuable time-sensitive items, may be better suited to air freight due to the need for quicker delivery and temperature control.
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Why is my cargo delayed at Mombasa Port
The country’s ports are under increasing pressure due to the rise in cargo volumes and limited capacity. This has led to delays in cargo control and higher shipping rates for companies and importers or exporters.
Why is customs clearance taking longer than expected
For example, if all the documentation is correct and there are no red flags, the shipment can clear customs the same day. However, if customs is overloaded or the shipment is flagged for some reason, customs clearance may take a little longer, perhaps a few days.
Why is the duty rate different for different goods
Customs tariffs are taxes applied to imported products. Prices can vary depending on the type of imported product. Some commodities may be exempt from import duties, while others may be subject to higher tariffs to prevent local industries or discourage certain imports.
Why is insurance important for imports
Purchasing import insurance can offer businesses several benefits, including.
Financial protection
Import insurance can help companies like SendWell Cargo Ltd recover financial losses due to the loss or damage of imported goods.
Increased confidence
Import insurance can give companies like SendWell Cargo Ltd the confidence to expand their import activities, knowing they are protected from potential risks.
Regulatory compliance
Some countries require importers to purchase insurance for imported goods. Import insurance can help companies SendWell Cargo Ltd comply with these regulations.
Why is Kenya strict on CoC compliance
Kenya strictly enforces the Code of Conduct to ensure that imported products meet national standards for quality, health, safety and the environment. This protects consumers from inferior products, prevents unfair trade practices, strengthens national security, prevents deceptive practices, and preserves tax revenues.
The PVoC program requires exporters to obtain a Code of Conduct in the country of Origin for most imports. Shipments that do not comply with the Code of Conduct may be rejected, delayed or subject to fines.
Main reasons for strict compliance with the Code of Conduct
Consumer protection
The primary objective is to protect Kenyan consumers from unsafe, substandard, and inferior products that pose a risk to their health and welfare.
Fair Trade
Creates a level playing field for local producers, preventing unfair competition from imported products that do not meet Kenyan standards.
Environmental Protection
Compliance with the Code of Conduct ensures that imported products do not hurt the Kenyan environment.
Which goods can I import from China without restrictions
Not all goods can be imported from China without restrictions; most are subject to import duties and must comply with the destination country’s regulations and standards.
Restricted or prohibited goods typically include hazardous substances, such as firearms, pharmaceuticals, counterfeit currency and certain agricultural products that are harmful to health or public order.
It is essential to inform yourself about your country’s specific import requirements, as even commonly imported items, such as electronic devices, clothing and household goods, must be appropriately documented and comply with regulations.
Key Import Considerations
Destination Country Regulations
Before importing anything, familiarize yourself with the specific import laws and regulations of the country to which you intend to import.
Product Specific Restrictions
Know about prohibited items, which often include
Illegal Substances
Dangerous toxins, addictive drugs, and psychotropic substances.
Counterfeit Goods
Counterfeit money and negotiable instruments.
Weapons
Firearms, imitation weapons, ammunition, and explosives.
Pests
Live animals, certain fruits and vegetables, and other items that can spread diseases or pests.
Harmful Products
Items that could harm your country’s political, economic, cultural or moral interests.
Which goods require special permits to import into Kenya
Depending on the products, the following may be required.
KEBS Certificate
Required for electronics, food, cosmetics, and machinery.
Ensures compliance with Kenyan safety standards.
KEPHIS Permit
Required for the import of agricultural products (seeds, grains, livestock).
Pharmacy & Poisons Board Approval
Required for pharmaceuticals, chemicals, and medical devices.
Import Permit
Applies to restricted items.
Which goods are prohibited from import into Kenya
Here is a non-exhaustive list of products prohibited from import into Kenya via SendWell Cargo Ltd , including a wide range of hazardous substances and chemicals. Beauty products and cosmetics containing mercury. Controlled narcotics.
Which goods from China sell best in Kenya
The best selling Chinese products in Kenya are diverse, encompassing electronics such as cell phones and accessories, clothing and textiles, building materials like tiles and furniture, as well as hygiene products like diapers and beauty products.
Other popular categories include automobiles and auto parts, home and garden products, and various types of plastics, driven by Kenya’s growing population and thriving real estate and technology sectors.
Popular Product Categories
Electronics and Mobile Devices
China is a major manufacturer of phones, accessories (such as chargers, power banks, and headphones), and other smart devices, which are in high demand in Kenya.
Clothing and Textiles
The Chinese textile industry is a significant source of popular items for the Kenyan market, including fabrics and finished garments.
Construction and Home Goods
With the growth of the real estate sector, there is a strong demand for building materials such as tiles and various types of furniture imported from China.
Hygiene Products
Diapers and other beauty and personal hygiene products are often in high demand in Kenya.
Vehicles and Auto Parts
Importing cars and auto parts from China via SendWell Cargo Ltd is a profitable business for the Kenyan market.
Home and Garden Products
China also exports a broad scope of other household products and kitchenware to Kenya.
Plastic Products
Several plastic items are also imported from China via SendWell Cargo Ltd.
Which shipping method is best from China to Kenya
Door to door shipping from China to Kenya, utilizing SendWell Cargo Ltd services, offers simplified logistics, lowed handling, and potentially faster delivery. This full-service model
Companies no longer need to coordinate the various stages of the shipping process, which is particularly important in simplifying the logistics of international trade.
Simplified logistics
Eliminates the complexity of managing multiple freight forwarders and logistics providers, offering a single point of contact.
Reduced handling
Direct shipping from the distributor to the recipient decreases the risk of damage or loss, improving product safety.
Faster delivery
Optimizing routing and handling can reduce transit times, making this an attractive choice for companies like SendWell Cargo Ltd seeking to enhance their supply chain efficiency.
Which port in China is best for shipping to Kenya
Nansha Port in Guangzhou is one of the largest ports in southern China, offering excellent maritime transport links to Africa. Mombasa Port, the largest and busiest in East Africa, is the main port of entry for goods shipped to Kenya via SendWell Cargo Ltd.
Additionally, Jomo Kenyatta International Airport in Nairobi is essential for air freight, enabling the rapid delivery of urgent goods.
Which documents are needed for fast clearance
For expedited customs clearance in Kenya, the following essential documents are required, a commercial invoice, a packing list, a bill of lading or an air waybill, an import declaration form, and a certificate of Origin.
Any applicable import permits or licenses, proof of insurance, and a tax identification number are also required. It is strongly recommended that you consult a customs broker for assistance in preparing and submitting these documents correctly.
Essential Documents for Expedited Customs Clearance
Commercial Invoice
A detailed document sent by the seller to the buyer containing information about the goods, their value, quantity, and terms of sale.
Loading List
Provides a detailed list of the commodities in the shipment, including their weight, dimensions, and packaging details.
Bill of Lading or Air Waybill
It is the transport document for sea or air freight, respectively.
Import Declaration Form
A mandatory form issued by the Kenya Revenue Authority to declare the value of goods for customs duties and taxes.
Certificate of Origin
This document confirms the country of manufacture of the goods and may be required to benefit from preferential customs duties.
Other required documents
Import permit
May be required for some restricted goods.
Insurance certificate
Proof of insurance for the shipment.
Tax Identification Number
A certificate that identifies you as a taxable person in Kenya.
Which agents are reliable for clearing in Kenya
Reliable customs clearance agents based in Kenya include companies such as SendWell Cargo Ltd, Sheffield Cargo Logistics Limited, RCL Africa, and Aeromarine Capital Group Kenya, which are known for their expertise, regulatory compliance, and comprehensive logistics solutions.
To ensure reliability, it is necessary to verify an agents license with the Kenya Revenue Authority and consider their experience, customer satisfaction, and membership in reputable organizations, such as the Kenya International Freight and Warehousing Association.
How to choose a reliable agent
Verify the license
Make sure the agent is authorized by the Kenya Revenue Authority (KRA), the government body responsible for customs clearance in Kenya. You can find a list of allowed agents on the InfoTrade Kenya website.
Look for experience and expertise.
Agents such as BIMA Clearing and Forwarding have decades of experience, while others, like SendWell Cargo Ltd, have been operating and demonstrate a solid understanding of logistics and customs procedures.
Check accreditations
Look for agents with accreditations, such as Authorized Economic Operator status, which guarantees a high level of security and compliance, as recommended by BIMA Clearing and Forwarding.
Which courier services deliver fastest from China
The best shipping options from China to Kenya via SendWell Cargo Ltd , depending on the size and urgency of the package, are
Air freight is the fastest way to deliver large packages, but also the most expensive.
For large shipments that don’t require expedited delivery, consider ocean freight.
Choose SendWell Cargo Ltd service for smaller items, which can take 7 to 20 days for delivery.
Finding a reliable courier is crucial to the success of an ecommerce business. Therefore, take the time to compare different options and do thorough research. Conduct your calculations and rely on customer reviews to recommend a reliable and affordable courier service.
Which taxes are unavoidable when importing from China to Kenya
When importing goods from China to Kenya via the SendWell Cargo Ltd route, the following unavoidable taxes must be considered.
Value Added Tax
16% of the total customs value, which includes the CIF value, practice duties, and other applicable taxes.
Import Declaration Fee
2.25% of the CIF value or Ksh 5,000, whichever is higher. Some sources indicate that the IDF rate is 2% or 3.5%, so it is advisable to contact the Kenya Revenue Authority for the most up to date information.
Railway Development Tax
1.5% or 2% of the CIF value, depending on specific regulations.
Customs Duties
0% to 35%, or up to 100% for sensitive items, depending on the type and value of the product.
Excise duties
These apply to specific products, such as alcohol, tobacco, and luxury goods. Rates vary depending on the product category.