HOW DO I CLEAR GOODS THROUGH KENYAN CUSTOMS

Learn how to clear goods through Kenyan customs step by step. Understand the import process, required documents, fees, and tips to avoid delays at Kenya’s ports and borders.

What is the process for clearing goods through Kenyan customs

The procedure for clearing goods at Kenya Customs involves several key steps: completing the Import Declaration Form (IDF), making the customs declaration, paying duties and taxes, and verifying and releasing the goods.

Detailed steps

1. Filing the IDF and engaging a customs agent

The importer receives a proforma invoice and then engages an authorised customs agent to file the IDF.

2. Customs declaration and payment

The customs agent prepares a customs declaration and provides the importer with proof of payment. The importer pays the required duties and taxes to the bank and provides the bank receipts to the agent.

3. Verification and enforcement

The customs agent submits the physical file for verification at the customs office where the goods are located. Customs officers conduct inspections to ensure that the information provided is correct and that import regulations are being followed.

4. Customs Clearance and Release

After verification, the customs office issues a release order, authorizing customs clearance and release of the goods from the port or airport.

5. Further Transportation

The importer then arranges for further transportation of his goods to the final destination.

How long does customs clearance take in Kenya

Customs clearance for container shipments in Kenya usually takes 3 to 10 days. However, this timeframe can vary depending on factors such as the efficiency of document preparation, customs checks, and any issues or discrepancies. For air freight, the process can be quicker. If all documents are in order, it often takes 2 to 3 days.

Here is a more detailed breakdown

General Timeframe

Customs clearance can take a few hours to several days or weeks.

 Factors that affect time

Complexity of shipment

 More complex shipments may take longer.

Size of goods

 Larger shipments generally take longer,once you use SendWell Cargo Ltd the shipment takes 20 to 30days.

Efficiency of customs authorities

The speed and efficiency of the KRA (Kenya Revenue Authority) play an important role.

Accuracy and completeness of documents

Accurate and complete documentation can speed up the process.

Pre-arrival processing of goods

By using KRA’s pre-arrival processing system, where traders provide information in advance, customs clearance times can be significantly reduced.

Air freight

With pre-approval documents, SendWell Cargo Ltdair freight shipments can be cleared within 2 to 3 days.

Ocean freight

With pre-clearance, SendWell Cargo Ltd sea freight shipments can be cleared within 4 days.

 Green channel

The Green Channel provides faster customs clearance for low-risk shipments, often within 30 minutes to an hour.

Let’s build your import plan— Contact Abdi Haji on WeChat WhatsApp or Call +8619502055747.

What documents are required to clear goods through Kenyan customs

To clear goods through customs in Kenya, you will typically need a commercial invoice, packing slip, bill of lading/air waybill, and certificate of origin. Additionally, submitting an import declaration form (IDF) via the Kenya Revenue Authority (KRA) iCMS platform must be submitted before your shipment arrives. A tax identification number (PIN) and any necessary permits or licenses for restricted goods are also required.

Here is a more detailed description

Required documents

 Commercial invoice

The document must state the goods’ value, quantity, and description.

 Packing list

A detailed description of the cargo, including dimensions, weight, and type of packaging.

 Consignment note (sea) / Air waybill (air)

Proof of ownership and transportation by the shipping like SendWell Cargo Ltd or airline company.

 Certificate of Origin

Confirms the country of manufacture, allowing you to benefit from favorable customs tariffs.

 Import Declaration Form (IDF)

This form is submitted electronically via the KRA iCMS platform before the arrival of the goods.

Supporting Documents (may be required depending on the goods)

Permit/License

 If the goods are subject to import restrictions.

Purchase Orders/Contracts

May serve as proof of a transaction.

Tax Identification Number (PIN Certificate)

 Proof of your Tax Identification Number.

Certificate of Conformity (CoC)

For products regulated by the Kenya Bureau of Standards (KEBS).

GATT Declaration Form

May be required depending on the Assessment Directorate.

Insurance Document

 This may be required by the Assessment Department.

Letter of Credit/Bank Draft

 May be required depending on the Audit Committee.

Other Permits or Approvals

As required by the Water Framework Directive or other relevant authorities, as determined by the Assessment Directorate.

Where to find more information

 Kenya Revenue Authority (KRA)

The KRA website provides comprehensive information on import procedures and documentation requirements.

How much does customs clearance cost in Kenya

In Kenya, customs charges are calculated based on a percentage of the CIF value of the goods, with a minimum of KES 5,000. The total amount payable is usually 2.75% of the CIF value, but if the minimum amount of KES 5,000 is less than this amount, the difference will be paid at the time of importation.

The details of the costs are as follows

Import Declaration Charge (IDF)

 2% of the CIF value of the goods.

Import Duties

 These vary depending on the type of goods, but are generally 25% of the CIF value for motor vehicles.

Excise Duties

These are levied on certain products, such as alcohol, tobacco, and petroleum, and are calculated based on a percentage of the CIF value plus import duties.

Value Added Tax (VAT)

 The standard VAT rate is 16% of the total value, including the CIF value, import duties, and excise duties.

Other charges

 Depending on the specific circumstances of the import, other charges may apply, such as inspection, storage, or other services provided by the Kenya Ports Authority (KPA).

Example

Suppose a car is imported with a CIF value of KES 1,000,000. • Import Declaration Fee: 2% of KES 1,000,000 = KES 20,000

Import Duty

25% of KES 1,000,000 = KES 250,000

Excise Duty

20% of (KES 1,000,000 + KES 250,000) = KES 250,000

 VAT

16% of (KES 1,000,000 + KES 250,000 + KES 250,000) = KES 280,000

 Railway Development Tax

2% of KES 1,000,000 = KES 20,000

The total cost of customs clearance is estimated at KES 890,000.

It is important to note that

 Import duties can vary significantly depending on the type of goods and the country of origin.

 The specific taxes and duties applicable to an import depend on the goods and the applicable regulations.

 For accurate calculations and information, we recommend you consult a customs broker or the Kenya Revenue Authority (KRA).

What are the import duties in Kenya

Import duties

 Depending on the item imported, import duties range between 0%, 10%, and 25%, by the East African Community’s Common External Tariff (CET). However, sensitive items are subject to more than 25% customs duties. These items are listed in Annex 2 of the EAC Common External Tariff.

Do I need an agent to clear goods through Kenyan customs

While importing goods into Kenya without a licensed customs broker is technically possible, we strongly recommend using one. Customs brokers are experienced in navigating the complexities of import regulations and documentation, ensuring the customs clearance process goes smoothly and quickly.

Therefore, it is generally advisable to use a customs broker:

Expertise

Customs brokers like SendWell Cargo Ltd have the knowledge and experience to process the necessary documentation, including import declarations, certificates of conformity (COCs), and other required forms.

Efficiency

They can speed up customs procedures by ensuring all documentation is complete and accurate, minimizing potential delays.

Compliance

Brokers understand import regulations and can help you avoid potential penalties for non-compliance.

Savings

Although brokers charge commissions, their expertise can help you avoid delays, penalties, and other costs arising from inadequate documentation or non-compliance.

Electronic Submission

According to KRA, customs agents are authorised to submit import documents through the Simba 2005 system, Kenya’s electronic customs management system.

While it is possible to import goods yourself, especially for small consignments or postal shipments, we strongly recommend using a licensed customs broker such as SendWell Cargo Ltd for larger or more complex import shipments. This way, you can ensure the process will be smooth and efficient.

To clear imports and exports in Kenya, you need a Kenyan customs broker (customs broker and freight forwarder) to handle customs clearance at the country’s international borders.

How do I pay import duties in Kenya

Customs duties are paid at the appointed banks or through a mobile banking platform after an electronic payment slip is generated. Banks are located within the terminals. Other payment methods will be advised to ease payments.

What is the role of a customs broker in Kenya

In Kenya, the role of a customs broker like SendWell Cargo Ltd is to facilitate the movement of goods through customs, handling all administrative formalities and compliance requirements. They act as intermediaries between importers/exporters, customs brokers, freight forwarders, and customs authorities.

That includes preparing and filing customs declarations, calculating and paying duties and taxes, and complying with import and export regulations.

Key responsibilities of a Customs Broker in Kenya

Customs Clearance

Brokers prepare and file all necessary documents for customs clearance, including commercial invoices, packing lists, and bills of lading.

Documentation

They ensure all documents are correct, complete, and compliant with Kenyan customs regulations.

Tax and Duty Calculation

Brokers calculate and pay customs duties, taxes, and duties on behalf of importers to the KRA.

Compliance

They are responsible for ensuring that all import and export transactions comply with Kenyan customs laws and regulations, including those of agencies such as KEBS and the Ministries of Agriculture.

 Liaison

Brokers like SendWell Cargo Ltd act as intermediaries between importers/exporters, customs authorities, and other government bodies involved in trade.

Advice

They advise clients on tariff classifications, import restrictions, and other customs matters.

Why are customs brokers important

Streamlined process

They simplify customs procedures, saving businesses time and energy.

Compliance

They ensure compliance with complex regulations, thus avoiding fines and delays.

Expertise

They are experts in customs legislation, tariffs, and trade procedures.

Savings

They can help businesses identify duty refund opportunities and potential cost savings.

How do I calculate the import duty for goods in Kenya

Customs duties and taxes can be complex and cause customs delays, unexpected shipping costs, a negative customer experience, and lost business for sellers. We ensure you know how much you will pay up front, so you don’t have any nasty surprises or delays in shipping.

To calculate customs duty for your shipment, multiply the taxable value of the shipment by the applicable Kenyan customs duty and tax rate.

Please note that import duty rates vary depending on the category of goods.

Taxable value is usually based on the value of the goods, but depending on the valuation method used in the country, it may include other amounts.

Can I clear goods through Kenyan customs myself

Receiving and Notifying Documents

Once the goods arrive by air, the airline or freight agent will notify you (or your customs agent) and issue you an Air Waybill (AWB). Ensure you have your LTA, Commercial Invoice, Packing List, and applicable permits or certificates. You will also need the importer’s KRA Personal Identification Number (PIN) (individual or company); this is mandatory for all customs import formalities in Kenya.

KRA guidelines.

Use a licensed customs agent

Although private citizens can clear small parcels themselves, for most goods it is advisable, if not mandatory, to use a licensed customs agent registered with the KRA. The agent records the customs declaration in the Integrated Customs Management System (iCMS) or the appropriate electronic system.

Provide your agent with all documents:

LTA, Invoices, Bill of Lading, Import Permit (for restricted goods), Certificate of Origin (for preferential tariff applications), etc.

How can I avoid customs delays in Kenya

To avoid customs delays in Kenya, ensure accurate and complete documentation, that your goods are correctly classified using the correct Harmonized System (HS) codes, and that you use a reputable customs broker or freight forwarder like SendWell Cargo Ltd. Staying current with regulatory developments and using electronic documentation can streamline the process.

1. Prepare your documents carefully

 Accuracy is key

Ensure all documents, including commercial invoices, packing slips, and bills of lading, are accurate, complete, and consistent.

 Detailed descriptions

Provide detailed descriptions of your goods to help customs classify them.

 Electronic submission

Use electronic customs declarations to minimize delays.

 Error checking

Please check all information, including HS codes, to avoid revaluations and delays.

2. Classify goods correctly

 Understanding HS codes

 Familiarize yourself with the Harmonized System (HS) codes of goods to ensure correct classification.

Consult experts

Enlist the help of a customs broker or freight forwarder like SendWell Cargo Ltd to ensure you have correct classification.

Avoid revaluations

Applying the correct classification from the start can help avoid unnecessary delays.

3. Partner with a reliable logistics provider

Reliable freight forwarders

Partnering with a reliable freight forwarder like SendWell Cargo Ltd as experienced in Kenyan customs regulations can streamline the process.

Customs agents

Enlist the services of a customs broker who can handle documentation, compliance checks, and communication with customs officials on your behalf.

Logistics support

A good logistics provider can offer valuable advice and assistance throughout the customs process.

4. Stay informed and communicate

Regulatory changes

 Stay informed about changes in customs regulations or requirements.

Engage with customs authorities 

Communicate proactively to address any issues and expedite the customs clearance.

Stay informed about the process

Stay informed about the customs process to understand ​​potential delays and solutions.

What is the Kenya Revenue Authority (KRA)

The Kenya Revenue Authority was established by an Act of Parliament, Chapter 469 of the Laws of Kenya, which came into force on 1 July 1995. The KRA is responsible for collecting revenue on behalf of the Kenyan Government.

The Authority’s primary duties are to

 Assess, collect, and account for all revenue according to the written laws and their specific provisions.

 Advise on matters relating to the administration and collection of revenue by the written laws or their specific provisions.

 Perform any other income-related duties that the Minister may assign.

How do I register for a KRA PIN for customs clearance

You must produce your foreign national ID card to obtain a KRA PIN.

Here is how to register to receive your KRA-PIN

1. Go to itax.kra.go.ke

2. Select “Register a new PIN.”

3. Select “Non-Individual” and “Online Form” as the registration method.

4. Fill in your basic information.

5. Select the correct tax obligation by ticking the corresponding boxes.

6. Provide contact details of the company’s directors or partners.

7. If you have one, fill in your agent’s contact details.

8. Fill in the result of the calculation and submit the form.

What are the customs clearance procedures at the port of Mombasa

Customs clearance at the Port of Mombasa is done in several stages, mainly under the supervision of the Kenya Revenue Authority (KRA) and the Kenya Ports Authority (KPA).  Importers typically use a licensed customs broker to handle the process. This process involves submitting documents, verifying and paying duties and taxes, and physically releasing the goods at the port.

Here is a more detailed description

1. Pre-arrival

Before the goods arrive, the importer must engage a licensed customs broker and obtain necessary permits or licenses.

2. Arrival and Notification

The shipping company notifies the KPA of the arrival of the goods, and the importer’s agent submits the bill of lading.

3. Submission of Documents

The agent submits the necessary documents to KRA, including the Bill of Lading, Commercial Invoice, Packing List, and Customs Declaration Form (CF6).

4. Verification and Assessment

KRA employees verify the submitted documents and assess the applicable duties and taxes.

5. Payment

The importer pays the assessed customs duties, taxes, and KPA costs.

6. Release and Removal

Once all requirements are met, KRA will issue a Release Order to Mombasa Port (MPRO). The importer’s agent can then obtain a removal order from KPA.

7. Physical Release

The shipment is then physically released from the port, and the importer or their representative can arrange transportation.

Key Documents

 Air Waybill/Air Consignment Note

 Packing List

 Import Declaration Form (IDF)

 Commercial Invoice

 Letter of Exemption (if applicable)

 Certificate of Origin

How do I clear goods through Nairobi customs

To clear your goods through customs in Nairobi, you will need an accredited customs broker to handle the import documents and process the goods through the Integrated Customs Management System (iCMS). That includes submitting the required documents, paying the applicable taxes and duties, and clearing and releasing the goods through customs.

Here is a more detailed description of the process

1. Use a recognized customs broker

A customs broker liaises with customs, handles administrative formalities, and monitors compliance with regulations.

2. Gather the necessary documents

Make sure you have all the required documents ready, including:

Commercial Invoice

 Waybill (for sea freight) or Air Waybill (for air freight)

 Certificate of Conformity (CoC) for regulated goods

 Import Declaration Form (IDF)

 Other relevant documents, depending on the goods being imported.

3. Submit the documents

The customs broker submits these documents electronically via KRA’s iCMS.

4. Pay taxes and duties

Customs calculates the import duties and taxes based on the value of the goods and the applicable rates. The broker will issue you a receipt of payment, after which you will need to pay the bank.

5. Verification and customs clearance

Once you have submitted the documents and made payments, Customs will verify the information, and the goods will be cleared and released.

6. Removal of goods

You can then collect the goods from the customs office.

Important considerations

 IDF

The Import Declaration Form (IDF) is mandatory for all imported goods. A minimum processing fee of Kshs 5,000 or 2.75% of the CAF value will be charged.

 East African Community Common External Tariff

The East African Community Common External Tariff (EAC CET) sets the customs tariffs for imported goods. This tariff is available on the KRA website.

Electronic system

The import customs process is largely electronic; ensure your customs agent is familiar with iCMS.

What are the customs requirements for imported cars in Kenya

Suppose you want to import a car into Kenya. In that case, you must obtain several documents, including the original commercial invoice, bill of lading, vehicle registration document, and a road safety certificate. The QISJ must also inspect the vehicle.

Imported cars must not be older than 8 years from the year of first registration. In addition, customs duties, excise duties, and VAT must be paid.

Age limit

 The vehicle must not be older than 8 years from the year of first registration.

The difference between the registration and production dates cannot be more than one year.

How do I import goods into Kenya

You must contact a customs broker like SendWell Cargo Ltd to import goods into Kenya, prepare the necessary documents, and pay the applicable duties and taxes. The broker will then process the import documents through the Kenyan customs system and clear the goods on your behalf.

Here is a more detailed description

1. Appoint a customs broker

A customs broker like SendWell Cargo Ltd help you to complete the import process. They take care of the documentation and customs clearance of your goods.

2. Gather the necessary documents

 Import Declaration Form (IDF)

This form is mandatory for all commercial imports and is usually completed by the customs agent.

 Customs Declaration (Import)

This document describes the imported goods and is required by customs authorities.

Certificate of Conformity (COC)

Some products require a COC to ensure compliance with Kenyan standards.

Import Standards Compliance (ISM) Quality Mark

This quality mark is mandatory for some products to demonstrate that they meet Kenyan standards.

Commercial and Proforma Invoices

These documents describe the transaction and are essential for customs clearance.

Waybill (ocean freight) or Air Waybill (air freight)

These documents are proof of receipt by the carrier and are essential for tracking the shipment.

Packing List

This document provides detailed information about the contents of each package, including quantity and description.

3. Determine import duties and taxes

 Customs duties

 Customs duties depend on the type of goods and their value, as specified in the East African Community’s Common External Tariff (CET).

 Excise duties

 These taxes apply to particular products to which excise duties apply.

Value Added Tax (VAT)

The standard VAT rate is 16%, but some items are exempt.

Other charges and taxes

Import declaration and rail development fees apply.

4. Customs declaration and payment

Customs declaration submission

The customs broker like SendWell Cargo Ltd  prepares the customs declaration electronically and submits it via the Integrated Customs Management System (iCMS).

Payment

The customs broker pays the necessary duties and taxes to the Kenya Revenue Authority (KRA).

5. Import inspection and release

KRA customs clearance

 KRA checks the documents and meets all requirements.

Kenya Bureau of Standards (KEBS)

Where necessary, KEBS inspects the goods to ensure they meet quality standards.

Release of goods

Once all requirements are met, the goods are handed over to the importer or customs broker.

6. Removal and transportation

The importer or customs agent collects the goods and transports them to their destination.

Important notes

 KEBS Import Inspection

The Kenya Bureau of Standards conducts import inspections to ensure the goods meet the required standards. According to the Kenya Bureau of Standards website, imported goods can be inspected to check whether they meet current Kenyan standards.

 Trade Facilitation Platform (TFP)

Some import permits are processed through the Trade Facilitation Platform. According to the Info Trade Kenya website, checking whether your goods require an import permit is essential.

How do I track my customs clearance status in Kenya

To track your customs formalities in Kenya, you can use the Kenya Revenue Authority (KRA) website, specifically the eCitizen platform. You can also contact KRA through customer service via call center, email, or by visiting a physical KRA office.

Here is a more detailed description

1. KRA e Citizen platform

 Log in to the eCitizen portal on the KRA website.

 Go to the corresponding section to track your customs clearance.

You may need to log in or create an account if you have not already done so.

 Enter the required information, such as your shipment number or relevant identification information.

The platform should inform you of the current status of your customs clearance.

2. KRA customer service channels

 Call Center

Contact the KRA Call Center via the numbers on the website.

 Email

Email the KRA customer service address, which can also be found on the KRA website.

 Physical office

 Visit a KRA office to inquire about the status of your customs clearance.

3. Other sources

 Shipping companies

If you have shipped your goods via a specific company, such as SendWell Cargo Ltd, DHL, FedEx, or TNT, you can also track your shipment on their websites or online portals, as they often have an in-built tracking system.

 Customs agents

 Have used a customs agent, they will be able to keep you informed about the status of your customs clearance.

Important things to consider

 Documentation

Make sure you have all the necessary documents, such as import declaration forms and payment receipts, to ensure traceability.

 Contact details

Please have your KRA PIN and other relevant information ready when contacting KRA or using online services.

What is the VAT on imported goods in Kenya

VAT RATE.

There are two (2) VAT rates

16% (General Rate) applies to all taxable goods and services, except zero-rated supplies. 0% (Zero-rated) – This rate applies to certain supplies listed in the Second Schedule of the VAT Act.

Please note: 8% (Other Rate) – this rate applied to certain supplies (petroleum products) before 1 July 2023, but has been abolished by the Finance Act.

Exempted services are not taxable; therefore, any input tax is not deductible. Exempted supplies are included in the First Schedule of the VAT Act. Taxable persons who only supply exempt supplies are not required to register for VAT.

Due Date

VAT must be paid no later than the 20th of the following month. That includes reporting and payment. Returns must be filed online via iTax (https://itax.kra.go.ke).

What are the prohibited items in Kenyan customs

Items prohibited at Kenya Customs include drugs, counterfeit money and goods, pornographic materials, and some dangerous substances. Additionally, firearms, explosives, and ammunition are generally prohibited without a specific permit. According to Wildlife Kenya Safari, meat, plants, and soil are prohibited without a written permit.

List of prohibited items

Prohibited items

Drugs

 Cocaine, cannabis resin, LSD, narcotics, morphine, opium, psychotropic substances, etc.

Counterfeit goods and money

Fake currency and products that imitate legally manufactured products.

Pornographic material

Printed paintings, books, maps, lithographs, or other offensive or obscene images.

Hazardous materials

A wide variety of hazardous substances and chemicals.

Firearms, explosives, and ammunition

 Unless authorized in writing.

Knives and hunting weapons

Meat and meat products

Plants and plant products

Unless authorized in writing.

Soil

 Single-use plastic bags

Used tyres

For commercial vehicles.

Cosmetic products containing mercury

 Matches containing white phosphorus

 Human cadavers, organs, or body parts

 Slot machines and lottery tickets

 Firewood from partner countries

 Untreated fresh fish (Nile perch and tilapia)

Coal

Important notes

 This list is not exhaustive. We recommend contacting the Kenya Revenue Authority (KRA) for more up-to-date information and specific requirements.

 Some items may be restricted rather than prohibited. That means that special permits or documentation are required.

If you are unsure whether an item is permitted or restricted, it is best to declare it to customs.

How do I know if my goods are subject to customs inspection in Kenya

In Kenya, goods subject to customs inspection are generally over a specific value or belong to categories requiring additional inspection. Generally, imports over $1,000 will be subject to pre-shipment inspection.

However, there are some exceptions. The customs office will decide whether or not an inspection is required, based on the documentation provided by your customs broker.

1. Goods are generally subject to inspection

Imports over $1,000

That is a general rule, but it is important to note that not all imports over this value will automatically require inspection.

 Goods requiring additional inspection

Specific categories of goods, such as those that pose a potential health, safety, or security risk, may require inspection regardless of their value.

High-quality products:

Goods with a significant monetary value are often subject to inspection to ensure that the value is correct and that tax obligations have been met.

2. Exceptions to the rule

Some goods are exempt

The Customs Act (Chapter 472) lists specific categories of goods exempt from inspection. These include used personal effects, works of art, live animals, and some commercial samples.

Pre-shipment inspection

Certain goods are subject to pre-shipment inspection, where an independent inspection service checks the goods for quality and compliance with Kenyan standards before shipping.

3. Determine if your goods require inspection

Consult your customs broker

Your customs broker is the best source of information to determine if your goods require inspection. They will assess your documents and advise you accordingly.

Review the Customs Act (Chapter 472) and associated regulations

For a complete understanding of inspection requirements, refer to the Customs Act (Cap. 472) and its amendments and regulations on the Info Trade Kenya website.

 Contact the Kenya Revenue Authority (KRA)

You can also contact the Kenya Revenue Authority (KRA) to clarify import requirements.

Can I clear goods through Kenya’s customs online

Yes, you can clear goods online at Kenya Customs. The Kenya Revenue Authority (KRA) uses an electronic customs management system called Simba to process import documents. Importers must use the services of an accredited customs broker, who will then submit the customs declaration electronically.

1. Use a Customs Broker

Importers must use a licensed customs broker like SendWell Cargo Ltd to handle customs documentation and procedures.

2. Document Preparation

The Customs Broker must prepare and submit the necessary documents, including the Import Declaration Form (IDF), Commercial Invoice, and other supporting documents.

3. Electronic Submission

The agent uses KRA Simba system to submit the customs declaration electronically.

4. Declaration Filing

The agent will submit the customs declaration indicating the estimated value of the goods and pay the applicable customs duties.

5. Processing and Verification

Customs officers process the declaration electronically and, if compliant, issue a DPC pass.

6. Release

The declarant then goes to the point of release for verification and release of the goods.

What is the Kenya Customs Declarations System (e-Customs)

The Kenya Customs Declaration System, often called e-Customs, is a centralized electronic platform operated by the Kenya Revenue Authority (KRA) for managing customs declarations and procedures. It streamlines the process of clearing goods at ports and border crossings, reduces administrative formalities, and improves efficiency.

The system was implemented to automate processes, eliminate redundancies, and speed up the movement of goods.

Here is a closer look

Key features and benefits

 Electronic declarations

Traders and their customs agents use the system to submit import and export declarations electronically. Therefore, paper documents are no longer required.

Automated processes

The system automates many manual and semi-manual processes, reducing delays and errors.

 Improved efficiency

E-Customs aims to speed up the clearance of goods, saving traders time and reducing costs.

Reduced paperwork

The system reduces the amount of paperwork, making the process more efficient.

 Improved security

E-Customs includes features that prevent tampering during import and ensure regulatory compliance.

 Integration with other systems

Integrates with other KRA systems, such as iTax, to facilitate data exchange and ensure compliance.

Implementation and use

The system has been implemented in several locations, including the Port of Mombasa and other border posts.

Customs agents file declarations electronically, and the system allows real-time tracking of the customs clearance process.

The system is used for import and export declarations.

What is a customs bond in Kenya

In Kenya, a customs bond is a guarantee, usually provided by a surety company or bank, that ensures the payment of all customs duties, taxes, and surcharges to the Kenya Revenue Authority (KRA). It is a legal contract where the guarantor agrees to pay a certain sum if the importer fails to fulfill their obligations.

Here is a more detailed explanation

Purpose

A customs bond’s primary purpose is to protect KRA’s financial interests by ensuring that all applicable duties and taxes are paid when imported into Kenya.

How it works

When an importer wishes to import goods, he must arrange a customs bond as a condition for customs clearance. The deposit serves as a guarantee and promises payment to the KRA if the importer fails to meet their financial obligations related to the import. 

Types of Customs Bonds

Depending on the circumstances, there are customs bonds, such as perishable goods, transport to another port, storage of goods, export, or customs broker activities.

 Example

If an importer fails to pay the required import duties and taxes, KRA may issue a customs bond, and the company issuing the bond must pay the assessed amount.

 Benefits

Customs bonds provide financial security to KRA, thereby contributing to the smooth running of imports and the collection of necessary revenue by the State.

How do I get a customs bond in Kenya

To get a customs bond in Kenya, you need to apply to the Kenya Revenue Authority (KRA) through the iCMS online system or the Kentrade system, depending on the type of bond. Typically, you will be asked to complete an application form and provide supporting documentation, such as bank statements, a salary statement, and board resolutions.

A customs agent such as SendWell Cargo Ltd can often apply for bank guarantees on your behalf.

Here is a more detailed description

1. Determine the type of bond you wish to make

Customs bonds are required in various situations, including importing goods, using transit facilities, and other specific requirements.

The type of security you require will depend on your specific situation and the nature of your goods.

2. Submit your application through KRA

iCMS system

You can apply for a customs bond through KRA’s Integrated Customs Management System (iCMS).

Kentrade system

Some bonding, particularly those related to public transportation, can be applied through the Kentrade system.

 Application form

You must complete the application form corresponding to the type of bond you wish to make.

3. Provide supporting documents

 Bank statements

You will usually be required to provide certified bank statements covering a specific period, such as 12 months.

 Bank guarantee application form

A fully completed and signed application form will be required for each bank guarantee application.

Other documents

That may be required include a remuneration letter, board resolutions, and copies of directors’ IDs/PINs.

Cash margin mandate

In some cases, a cash margin may be required.

4. Request the assistance of a customs broker (if applicable)

For bank guarantees, a customs broker can often handle the application on your behalf.

5. Compliance with insurance or banking requirements

 Depending on the type of guarantee, you may need to meet specific insurance or banking requirements.

6. Understand the different types of customs bonds

 Transit bonds

These guarantee the payment of duties and taxes due when goods are transferred to another country during transit.

 Factory bonds

These allow the import of raw materials duty-free, provided that the finished goods are exported.

Other bonds

There are different types of bonds, including bonds for the delivery of goods before payment of duties and taxes, and bonds for specific goods, such as firearms or food products.

For more specific advice and to ensure you have all the information you need, we recommend contacting KRA directly or consulting a customs agent familiar with Kenyan customs procedures.

What is the difference between customs duties and VAT in Kenya

Value Added Tax (VAT), the standard rate of which is 16% (however, many items are exempt from VAT, by the VAT Act 2013). VAT is calculated on the CIF value of the goods, including applicable customs and excise duties and any other charges, such as packaging, financing, warranty, and commission costs.

An Import Declaration Tax (IDF) of 3.5% on the customs value of the goods. A 2% Rail Development Levy (RDL). This tax, levied since 2013, is intended to fund the construction and operation of the standard gauge railway line from the Port of Mombasa to Nairobi.

As a business, how can you get your goods through Kenyan customs?

If you are a business that wants to clear goods at Kenyan Customs, you will need an accredited customs broker who processes import documents electronically through KRA’s Simba 2005 system. You must also pay an Import Declaration Fee (IDF) of 2% of the customs value.

The agent will help you calculate and pay the applicable duties based on the East African Community’s value and the Common External Tariff.

Here is a more detailed description of the process

1. Use a recognized customs broker

Find a recognized and reliable customs broker in Kenya. They are responsible for handling the customs procedures and ensuring that your goods are cleared efficiently.

2. Gather the necessary documents

Your customs broker will need some important documents, including:

Commercial Invoice.

Air Waybill/Bill of Lading.

Packing List.

Import Declaration Form (IDF).

Certificate of Origin (if applicable).

Any permits or licenses required for restricted goods.

3. FDI Filing and Processing

Your customs broker will submit the FDI to KRA Customs.

4. Entry Declaration and Payment

The agent will complete a customs declaration and provide you with proof of payment. You then pay the bank the required duties, taxes, and fees, and provide the agent with official bank statements.

5. Verification and Release

The agent presents the physical file to customs, where a physical verification of the goods can be carried out. The goods will be released once verification is complete and all payments are made.

6. Release Order

Once customs formalities are completed, KRA will issue a release order. Your customs agent will use this order to arrange for the clearance of your goods at the port or customs.

How can I expedite the customs clearance process in Kenya

To speed up customs clearance in Kenya, focus on carefully preparing documents, using electronic systems, and hiring experienced customs agents. Delays can be significantly reduced by proactively addressing potential issues and leveraging technology.

1. Prepare documents

 Gather all necessary documents in advance

 Commercial invoices, packing slips, certificates of origin, and any other documents required for the goods in question.

 Ensure the information is correct and complete 

Errors or omissions can cause delays.

Understand tariff codes 

Correctly classifying goods with the correct tariff codes is essential for accurate customs duty calculations and smooth customs clearance.

2. Use electronic systems

 Familiarise yourself with the KRA electronic customs management system, including the KRA iTax portal, the one-stop shop system, and the automated goods clearance system.

 Submit declarations and other required data electronically

This speeds up the process and reduces administrative burdens.

 Track your shipments online

Use electronic systems to monitor the status of your customs clearance.

3. Use experienced customs brokers

 Work with a reputable and experienced customs clearance company, which has the expertise to navigate the complexities of Kenyan customs regulations and procedures.

 Choose a company familiar with Kenyan customs practices, which can help you avoid common pitfalls and ensure compliance.

 Look for companies like SendWell Cargo Ltd that has a proven track record of expediting customs clearance, saving you time and money.

What is the customs clearance fee in Kenya

While importing locally involves several steps, the United Nations, NGOs, and other privileged organizations have various exemptions, resulting in different import procedures.

An Import Declaration Form (IDF) is usually required for local imports before shipping the goods. A processing fee of KES 5,000 (approximately $70) is paid to customs. However, the total amount to be paid is usually 2.75% of the CAF price, whichever is higher. If the cost of KES 5,000 is less than this 2.75%, the difference will be paid at the time of importation.

Once paid, the importer contacts the supplier to arrange an inspection by the Kenya Bureau of Standards (KEBS) or a designated agent in the country of origin.

What is a Bill of Lading for Kenyan customs clearance

A Bill of Lading (B/L) is an essential document for customs clearance in Kenya. It serves as proof of shipment, a contract of carriage between the shipper and the carrier, and in some cases, proof of ownership. It essentially confirms receipt of the goods by the carrier.

 Purpose

A bill of lading is an essential document for customs clearance, as it allows customs to verify ownership of the goods and ensure that they are delivered to the intended party.

 Content

A bill of lading usually contains information about the goods being shipped especially once you use SendWell Cargo Ltd, their origin and destination, information about the shipper, carrier, and consignee, and the terms of the contract of carriage.

 Types

There are different bills of lading, including simple (non-negotiable) bills and negotiable (payable to the shipper) bills of lading.

 Importance

A bill of lading is essential for compliance with trade regulations and ensures safe and reliable delivery of goods.

 In Kenya

A bill of lading (or similar title deed) in Kenya must be made with an express declaration subject to the Regulation Cap’s provisions. 392, which sets out the rules for contracts of carriage.

What do I do if my goods are held at Kenyan customs

If Kenyan Customs hold your goods, you must first confirm the reason for the hold with the seller or carrier. You will then need to contact the Kenya Revenue Authority (KRA) directly to enquire about the status and required documentation. You may need to provide additional documentation or pay outstanding duties and taxes to expedite the release of your goods.

Here is a more detailed description

1. Confirm the reason for the hold

Contact the seller or carrier to determine the cause of the hold. They may have information about missing documents or outstanding issues.

2. Contact KRA

You can contact the KRA Call Centre by phone (+254 20 4 999 999 or +254 711 099 999) or email (callcentre@kra.go.ke) to enquire about the specific reason for the deduction and next steps. You can also visit any of their physical locations in the country.

3. Provide the necessary documents

Depending on the reason for the detention, you may be required to provide additional documentation, such as a valid commercial invoice, certificate of origin, or a restricted goods permit/license.

4. Pay unpaid duties and taxes

If your goods are detained because duties or taxes have not been paid, you must pay them to release them. Payments can be made at authorized banks or through mobile banking platforms.

5. Use a customs broker

You should use a licensed customs broker to assist you with the customs clearance process, especially if you are unfamiliar with Kenyan customs procedures.

6. Understand the customs process

Please note that customs procedures can take some time, and delays may occur due to various factors. Please be patient and contact KRA or your customs broker regularly.

What are the penalties for failing to clear goods through customs in Kenya

Unlawful removal of stored goods is an offence punishable by imprisonment of up to two years or a fine of 25% of the taxable value of the goods. Failure to comply with formalities when importing goods and failure to provide supporting documents for the goods to which the import relates are also punishable offences.

What is the KRA customs clearance code

Kenya Revenue Authority (KRA) has no unique PDF code for customs formalities. KRA uses different forms and documents for different customs procedures, some available online. These documents include import and export declarations, customs duty payment receipts, and other case-specific forms.

Here is a more detailed description of how KRA uses documents for customs clearance

1. Import Declaration Forms (C63)

 These forms are used to declare goods imported into Kenya and are essential for customs clearance.

 They contain detailed information about the goods, such as quantity, value, country of origin, and classification.

 The declaration must be completed accurately to ensure smooth customs clearance and avoid delays.

2. Customs Procedure Codes (CPC)

 These codes classify the customs procedure e.g., import, export, transit.

 They are used on various customs declaration forms to indicate the specific type of transaction.

3. Other KRA Forms

 KRA uses many other forms depending on the specific circumstances of customs clearance.

 Examples

C510 (Temporary Import for Repair), C500 (Goods for Display and Return), and Form C52 (Declaration of Value for Customs).

4. Electronic Submission

 Many KRA customs declarations are now submitted electronically, sometimes reducing the need for paper forms.

 Customs agents and importers can submit their declarations electronically via the KRA online platform.

5. Where to find KRA documents

 The KRA website, specifically the “Publications” section, is the primary source of information for KRA forms and manuals.

 KRA also provides manuals on specific forms and procedures, such as the Instruction Manual for Form C52.

Can I import personal items into Kenya duty-free

It is possible to import personal effects into Kenya duty-free under certain conditions. Used personal effects are completely duty-free. Additionally, new personal and household goods, worth up to USD 500, can be imported duty-free per traveler. Returning residents are also entitled to duty-free importation of their individual and household effects, including a motor vehicle.

 Used personal effects

These items are completely duty-free.

 New personal and household items

New personal or household items up to USD 500 can be brought duty-free per traveler.

Re-entering residents

Returning residents can import personal and household effects, including a motor vehicle, duty-free, provided they meet specific requirements, such as proof of overseas residency and importation within a particular period (or with an extension).

 Franchise threshold

According to the Daily Nation, the threshold for travel expenses has been increased to USD 2,000.

 Specific items

Under certain conditions, household goods are exempt from duty. According to the Nairobi Airport website, these items include carpets, paintings, crockery, linens, similar items, utensils, books, tools, and professional equipment.

 Important note

Even if you have purchased items not subject to duty, you must declare them to the Kenya Revenue Authority (KRA) at the port of entry.

What is the process for clearing goods at the JKIA airport customs

Customs clearance at Jomo Kenyatta International Airport (JKIA) involves several steps, including pre-clearance documentation, notification of arrival, obtaining customs clearance documents, filing a customs declaration, paying taxes and duties, obtaining KEPHIS and KEBS clearances, submitting documents for verification, and finally obtaining KRA clearance and physically releasing the shipment.

1. Pre-clearance documents

Submission of the Import Declaration Form (IDF) – This starts the process and must be completed before the goods arrive at JKIA.

Obtaining an exemption number and exemption approval – Where applicable, this simplifies the process for certain goods.

2. Arrival notification

The carrier or agent informs the relevant authorities of the shipment’s arrival.

3. Customs declaration

 Logging a customs declaration

That means you must provide customs with all the necessary documents and information.

Payment of taxes, fees, and duties:

Customs duties, VAT, and other applicable charges must be paid before customs clearance.

4. Obtaining authorisations and verifications

 KEPHIS (Kenya Plant Health Inspectorate Service) authorisation

Required for certain goods such as plants and agricultural products.

 KEBS (Kenya Bureau of Standards) Release

Mandatory for goods that meet specific quality standards.

Port Health Service (PHS) Release

Mandatory for goods related to public health.

 KRA (Kenya Revenue Authority) Release

Customs will make the final release once all other requirements are met.

5. Physical Verification

 Submission of customs documents for verification

Documents are compared with the goods.

 Physical Verification of Shipment

A physical inspection of the goods can occur.

6. Release of Goods

Physical Release of Shipment

Once all steps are completed, the goods are released for transportation.

How do I import electronics to Kenya

To import electronics into Kenya, you must register with the Energy and Petroleum Regulatory Authority (EPRA), obtain an import permit, and use the Trade Facilitation Platform (TFP) to process your application. A customs broker can assist you with completing import documents, including the Import Declaration Form (IDF) and customs declaration, via the Integrated Customs Management System (iCMS).

1. Registration and Permits

 Registration with EPRA

The import of electronics into Kenya is regulated by EPRA, which issues registration certificates certifying that the devices meet safety standards and have been tested.

 Import Permit

For each shipment of electronic equipment, apply for an import permit from EPRA. These permits are processed via the Trade Facilitation Platform (TFP).

2. Customs Broker and Documentation

Customs Broker

 Use a recognized customs broker SendWell Cargo Ltd like to handle import documents and customs clearance.

 Import Declaration Form (IDF)

The customs broker submits the IDF, which is mandatory for all commercial imports, via the KRA Integrated Customs Management System (iCMS).

Customs Declaration

The customs broker also prepares a customs declaration electronically and pays the applicable duties.

Supporting Documents

The customs broker must provide Customs with supporting documents such as commercial invoices, bills of lading, and other relevant certificates.

 Certificate of Conformity (COC)

A CoC issued by the PVoC agent is required for regulated products.

 Import Standard Mark (ISM)

An ISM is also required.

3. Duties and Taxes

Customs Duties

Customs determines the duties payable based on the value of the goods and the applicable import duty rate. These are available on the KRA website.

Import Declaration Fee (IDF)

An IDF of 2% of the customs value is payable.

 Value Added Tax (VAT)

Most imported goods are subject to the standard rate of 16%.

4. Customs Clearance and Release of Goods

KRA Customs Processing

 KRA Customs processes the documents and calculates the customs duty.

KEBS Authentication

 KEBS (Kenya Bureau of Standards) may be required to authenticate the relevant quality certificates.

Release of Goods

 Once the documents have been processed and customs duty paid, the goods are released to the importer or freight forwarder.

What is the clearance process for food items at Kenyan customs

Customs clearance of food in Kenya, like any other goods, involves several steps. That includes documentation, declarations, inspection, and payment of duties and taxes. Importers must use an accredited freight forwarder, provide the required documentation, and meet health and safety standards.

1. Documentation and declaration

Gather the required documents

That includes, but is not limited to, the commercial invoice, packing list, bill of lading/air waybill, phytosanitary certificates (for agricultural products), and other relevant permits or licenses.

 Use a recognized customs broker

This helps you with the electronic declaration process in the customs system.

Complete the Import Declaration Form (IDF)

This form is submitted electronically to the Kenya Revenue Authority (KRA).

 Pre-shipment inspection:

The importer may be required to send the IDF to the supplier for inspection before shipment.

2. Customs declaration and payment

 Customs declaration

The customs broker will prepare a customs declaration, indicating the value of the goods, their description, and the applicable tariff code.

 Payment of taxes and duties

The importer pays import duties, value-added tax (VAT), and other applicable taxes.

3. Verification and release

 Physical verification

 The customs officer presents the physical file to the customs post where the goods are located, after which a physical verification is carried out.

 Compliance monitoring

 Customs officers process declarations and ensure compliance.

 Release

Once the goods have been verified and paid for, they are released by customs and can be collected by the importer.

4. Health standards (especially for food products)

Phytosanitary certificates

Agricultural products generally require a phytosanitary certificate from the country of origin to ensure they are free from diseases and pests.

 KEBS and KEPHIS

The Kenya Bureau of Standards (KEBS) and the Kenya Plant Health Inspectorate Services (KEPHIS) can conduct inspections and request compliance certificates.

 Port Health Services (PHS)

For food products, the PHS can request an import health certificate to ensure the food is fit for human consumption.

 Export authorization for health products (for export)

It is essential to ensure the health and safety of exported food products. According to the Kenya National Institute of Public Health, specific documents, such as export permits or licenses, veterinary certificates, and phytosanitary certificates, may be required depending on the product.

5. Other considerations

 Time limit

The customs clearance process can take a long time. Still, according to the Kenya Ports Authority, it usually takes a few hours for the goods to be released after receiving the Mombasa Port Release Orders (MPRO) and customs declarations.

Specific requirements

Specific permits, licenses, and certification requirements may apply to food products. It is essential to consult with the relevant authorities (KEBS, KEPHIS, etc.) to ensure compliance.

Customs duty refund

According to MoESNA, in some cases, importers may be entitled to a refund of customs duties if the imported goods are exported or used to produce goods for export.

How do I clear agricultural products through Kenyan customs

To clear agricultural products through customs in Kenya, you must go to a licensed customs broker and submit the required documents, including a valid commercial invoice, a certificate of origin, and any permits/licenses for restricted goods. The broker will then complete an Import Declaration Form (IDF) and take care of the customs formalities, including payment of taxes and duties.

1. Use a recognized customs broker

 Find a customs broker licensed by the Kenya Revenue Authority (KRA).

 The agent like SendWell Cargo Ltd will arrange customs clearance on your behalf.

2. Gather the necessary documents

Commercial Invoice

 A valid commercial invoice with a detailed description of the goods, quantities, and value.

Certificate of Origin

Proof of the product’s origin, mainly if exporting to markets like the EU.

Import Declaration Form (IDF)

 This form is completed by the freight forwarder such as SendWell Cargo Ltd.

Purchase Orders/Contracts

Proof of the purchase contract.

 Packing List

 A detailed list of the items and their packaging.

 Phytosanitary Certificate (if applicable)

For agricultural products, a certificate from the Kenya Plant Health Inspection Service (KEPHIS) confirming that they are free from pests and diseases.

 Other Permits/Licenses

The relevant authorities may require additional permits or licenses depending on the agricultural product.

3. Customs Declaration and Payment

 The freight forwarder submits the IDF and declares the goods in the Simba 2005 system.

 You are responsible for paying all applicable taxes, duties, and fees.

 The freight forwarder will provide proof of payment, and you will then pay the bank.

4. Verification and Release

 The freight forwarder will submit the physical file and the goods for customs inspection.

 If the declaration is correct and all payments have been made, the goods will be cleared and released.

How do I import pharmaceuticals into Kenya

To import pharmaceuticals into Kenya, you need a Product Registration Certificate and an Import Permit issued by the Pharmaceuticals and Poisons Board (PPB). The PPB also regulates the import of pharmaceuticals and issues permits for the import of commercial drugs in batches.

The import permit applies to various administrative forms, including medicines, food supplements, and cosmetics.

1. Registration and Permits

 PPB Registration

Register with the Pharmaceuticals and Poisons Board (PPB) via the online service portal.

 Obtain a Wholesale License

Apply for a Wholesale License and Certificate of Establishment.

Product Registration

Apply for a Product Registration Certificate from PPB for each new pharmaceutical product.

Import Permit

For each shipment handled by KESWS, apply for a Commercial Drug Import License from PPB as directed by InfoTradeKenya.

2. Required Documents

 Import Declaration Form (IDF

This form is required for customs clearance.

Certificate of Analysis

 Ensure you have a Certificate of Analysis for the product.

 Good Manufacturing Practices (GMP) Certificate

Provide a GMP certificate from the manufacturer.

Pre-authorization documentation

Ensure all required pre-authorization documents are in order.

3. Customs Clearance and KEBS

Kenya Revenue Authority (KRA) Clearance Authorization

 Obtain a Customs Clearance Authorization from KRA.

Kenya Bureau of Standards (KEBS) Clearance

 Obtain KEBS Clearance to ensure your product meets Kenyan standards.

 Port Health Clearance Authorization

Apply for a Customs Clearance Authorization from Port Health Services.

4. Other essential considerations

PPB Online Service Portal

For registration and licensing applications, use the PPB Online Service Portal.

KEBS Standards

Ensure your product complies with Kenya’s mandatory technical regulations and standards.

Import Duties and Taxes

Be aware of the import duties, excise duties, VAT, and Import Declaration Fees (IDF) imposed by KRA.

Pre-Export Compliance Check

Regulated products may require a Certificate of Conformity (CoC) issued by a PVoC agent.

 Working with a Local Partner

It is advisable to work with a local partner who can guide you through the import process and ensure all necessary documentation is in order.

What customs regulations apply to importing vehicles into Kenya

When importing vehicles into Kenya, various customs regulations apply, including age restrictions, technical inspections, and multiple taxes and duties. Vehicles must be under 8 years old from the year of first registration and be right-hand drive. Import duties, excise duties, VAT, railway development fees, and import declaration fees are also levied.

1. Age Limit

 Vehicles must be less than 8 years old from the year of first registration.

 The difference between the registration and production dates cannot exceed one year.

2. Technical Inspection

 All imported vehicles must be roadworthy and inspected by a KEBS-approved inspection officer before shipment.

 This inspection is carried out in the country of export.

3. Right Hand Drive

 Vehicles must be right-hand drive to comply with Kenyan regulations.

4. Duties and Taxes

 Customs Duty

25% of the customs value (CIF).

 Excise Duty

20% for vehicles up to 1,500 cm³, 25% for vehicles over 1,500 cm³ (based on customs value + import duty).

VAT

 16% of (customs value + import duty + excise duty).

 Railway Development Levy

 2% of customs value (CIF).

Import Declaration Form (IDF)

 3.5% of CIF value.

5. Other regulations

The vehicle must meet the requirements of the Kenya Bureau of Standards (KEBS).

A new Motor Vehicle Valuation Form is available for use during the import process.

You may need to engage a customs broker to handle documentation and ensure compliance.

Do I need an import permit for goods entering Kenya

Yes, most goods entering Kenya generally require an import permit. Import Declaration Forms (IDF) and Customs Declarations are essential, along with other documents such as the Certificate of Conformity (COC) for regulated products. Where applicable, the Import Standards Marking (ISM) is also required. You will also need commercial and proforma invoices from the exporting company.

Development

Import Declaration Form (IDF)

This form is mandatory for importing goods into Kenya.

Customs Declaration (Import)

This declaration is mandatory for all imported goods.

Certificate of Conformity (CoC)

If your goods are regulated, you will need a COC issued by the PVOC agent, which ensures that the goods meet Kenyan standards.

Import Standard Mark (ISM)

This mark is required where applicable and indicates that the goods meet specific import standards.

Commercial and Proforma Invoices

These documents are essential and must be provided by the exporting company.

Authorised Customs Broker

Using an authorised customs broker is standard practice when importing goods into Kenya. They take care of the documentation and customs clearance.

Import Declaration Fee (IDF)

 An IDF equal to 2% of the customs value is payable.

Duties and Taxes

Duties and taxes are collected on imported goods before being released from customs.

Exemptions

Some goods may be exempt from duties and taxes, including goods with special legal privileges.

Restricted Goods

 Some goods may require a permit, license, or other documentation.

In summary, although specific requirements vary by goods, importing goods into Kenya requires an import permit, declaration, and other documentation. You should use a licensed customs broker to complete the import process.

How do I get an import permit for Kenya

You must obtain an import permit and engage a customs broker to import goods into Kenya. The process usually involves registering with the Kenya Revenue Authority (KRA), using the Integrated Customs Management System (iCMS), and submitting the required documents.

1. Registration

Register with KRA to obtain a Personal Identification Number (PIN).

2. Clearing Agent

Allow a customs agent such as SendWell Cargo Ltd to arrange import documentation and customs clearance for you.

3. Documentation

Gather the necessary documents, including

Import Declaration Forms (IDFs).

Certificate of Conformity (COC) for regulated products.

 Import Standard Mark (ISM), if applicable.

Commercial invoices.

Proforma invoices.

4. Import Permit

Apply for an import permit through the Trade Facilitation Platform (TFP). This may involve submitting an online application, paying import duties, and providing proof of payment.

5. Import via iCMS

The customs broker uses iCMS to process import documents and facilitate customs clearance.

6. Payment of taxes and duties

Pay all applicable duties, taxes (such as Value Added Tax – VAT), and import duties.

7. Release order

Once all requirements are met, apply to the port authority for a release order to deliver the goods to you.

Specifics for certain goods

Vehicles

A Certificate of Conformity (COC) and other documents are required to import vehicles. In addition, customs duties, excise duties, VAT, and the Import Declaration Fee (IDF) must be paid.

Pharmaceuticals

Registration with the Integrated Export and Import Certification System (IEICS) of KEPHIS and TFP is required to obtain a pharmaceutical license.

Specific Sectors

Specific import requirements and documentation may apply to agriculture, food, healthcare, and ICT sectors.

Important Considerations

 Import Tax

 Be aware of import taxes and their payment when applying for an import permit.

Validity

Import permits are generally valid

90 days from the issue date.

Pre-Alert Air Waybill

 For air shipments, submit a Pre-Alert Air Waybill to the airline at least 48 hours before arrival.

What is the role of the Kenya Bureau of Standards in customs clearance

The Kenya Bureau of Standards (KEBS) is crucial in customs clearance. It ensures that imported goods comply with Kenyan standards and regulations. It prevents non-compliant products from entering the market and ensures product safety and quality for consumers.

That involves the inspection and certification of imported goods in the country of origin (via the Pre-Export Compliance Verification (PVOC) program) and upon entry into Kenya.

Development

PVOC program

KEBS implements the PVOC program to verify that specific products meet Kenyan standards before being exported to the country. That includes a mandatory inspection in the country of origin and issuing a Certificate of Conformity (COC), which is required for customs clearance.

Destination inspection

KEBS also conducts inspections at the port of entry for goods not covered by the PVOC program, to ensure they comply with Kenyan standards.

Mandatory inspection

KEBS is responsible for the inspection and certification of imported products under Legal Notice No. 78 of 15 July 2005.

Purpose of inspection

The main objective of inspection is to prevent the dumping of inferior products in the local market and to ensure that imported products meet the same quality standards as local products.

Inspection process

The inspection process may include inspecting the goods, the entry form, the packing list, and taking samples for analysis.

Compliance and disclosure

If the goods meet current Kenyan standards, they can enter the country.

Certificate of Conformity (COC)

The COC is a mandatory customs document for goods that the PVoC program covers.

Penalties for non-compliance

Goods that do not meet the required standards may be rejected or subject to penalties.

 Role of KEBS in trading

KEBS plays a vital role in facilitating trade by ensuring the prompt movement of compliant goods at the port of entry.

Consumer Safety

Through its work, KEBS protects consumers from inferior products and ensures that products meet health, safety, and environmental standards.

How can I check if my goods meet Kenyan import standards

Obtain a Certificate of Conformity (COC) from the Kenya Bureau of Standards (KEBS) or an authorised inspection agent to ensure your products comply with Kenyan import standards. This certificate certifies that your products comply with current Kenyan standards or approved specifications. You can also check the KEBS website for the list of goods subject to verification.

1. COC Verification

Goods that meet Kenyan standards are issued with a Certificate of Conformity (COC), which is required for import clearance.

2. KEBS Website

KEBS publishes lists of goods that need to be verified. For the most up-to-date information, check their website.

3. Pre-Export Compliance Verification (PVE)

According to SGS, some goods require a Pre-Export Verification (PVE) program to ensure compliance before shipment.

4. Import Inspection

Upon arrival, KEBS personnel inspect the goods, take samples for testing, and release them if they meet the requirements.

5. Authorized Inspection Agents

KEBS appoints inspection agents in the country of origin who perform inspections and issue compliance certificates.

6. Documents

Ensure you have the necessary documents, such as the Import Declaration Form (IDF), customs declaration, and valid commercial and proforma invoices.

7. Import Standard Mark (ISM)

The Import Standards Mark (ISM) is mandatory for some products so local consumers can recognize certified imported products.

Goods Quality Inspection Procedure

When the goods arrive at the port of entry, the importer must notify the KEBS staff on site, who will:

Please inspect the goods, registration form, and packing list; take samples for analysis; and allow the goods to enter the country provided they comply with applicable Kenyan standards.

What is the difference between general cargo and air freight customs clearance in Kenya

In Kenya, the main difference between general cargo and air freight clearance is the speed and cost of the process, as well as the documentation required. Air freight handling is generally quicker and more expensive due to the expedited process. General cargo may require more detailed documentation and may take longer to process, especially in the case of ocean freight.

General consumer goods

 Definition

According to SendWell Cargo Ltd Connections, these goods are shipped in individual packages or containers, not bulk.

 Customs procedure

May require more detailed documentation and longer processing times, especially for sea freight.

 Costs

It may be cheaper than SendWell Cargo Ltd air freight, especially for large or non-urgent shipments.

Examples

Household goods, electronics, clothing, and machinery.

Air freight

 Definition

According to SendWell Cargo Ltd, these goods are shipped by air.

Customs procedure

Usually quicker due to the speed of air travel.

 Costs

Usually higher than general freight, due to the speed and efficiency of SendWell Cargo Ltd air freight.

Examples

Valuables, urgent shipments, perishables, and emergency goods.

Key points to consider

Documentation

Regardless of the mode of transportation, accurate and complete documentation is essential for a smooth customs clearance, KRA said.

Licensed Customs Broker

According to KRA, a licensed customs broker is advisable to ensure compliance with Kenyan customs regulations.

Air Freight Security and Safety:

According to SendWell Cargo Ltd has implemented stringent security measures for air cargo, including cargo screening procedures.

Ultimately, the choice between general cargo and air freight depends on the urgency and value of the shipment, the available budget, and the specific requirements of the goods being transported.

How do I clear goods through customs if I am an individual

If an individual wants to clear their goods through customs, they must use a customs broker. This person will process the necessary paperwork on your behalf and clear the goods through customs. You must provide them with the relevant documents, such as commercial invoices, certificates of origin, and import declaration forms, as required by the Water Framework Directive.

1. Hire a customs broker

A customs broker is a licensed professional who handles complex customs procedures.

They handle administrative formalities, payment of duties and taxes, and ensure coordination with customs officials.

Choose a reliable and experienced agent familiar with Kenyan customs regulations.

2. Gather the necessary documents

 Commercial invoice

A seller’s document detailing the goods, including quantity, description, price, and terms of sale.

 Packing list

 A detailed list of items packed in each container or shipment.

 Bill of lading/Airway bill

A document issued by the carrier, which serves as proof of receipt of the goods and as a contract of carriage.

Certificate of origin

Proof that the goods originate from the specified country.

Import Declaration Form

 This form is mandatory for all imported goods. It contains detailed information about the goods, their value, and their origin.

Permit/License (if applicable)

Some goods may require a permit or license issued by the relevant authorities.

Other relevant documents

These may include import conformity marks, pro forma invoices, or certificates of conformity.

3. Hand over documents to the freight forwarder

 Communicate your delivery schedule to the freight forwarder like SendWell Cargo Ltd.

 Share all necessary documents with the freight forwarder.

 The freight forwarder will then prepare a compliant customs declaration.

4. Customs procedure

 The freight forwarder such as SendWell Cargo Ltd uses the Integrated Customs Management System (iCMS) to submit the documents to Customs.

 Customs determines the customs duties to be paid based on the value of the goods and the applicable import duty rate.

You may be required to pay an Import Declaration Fee (IDF) of 2% of the customs value.

Goods are released from customs once duties and taxes have been paid and documentation has been approved. 5. Payment and Release:

The customs broker will pay the duties and taxes due on your behalf.

They will also work with customs officials to ensure that your goods are released.

You may be required to pay clearance fees and other charges.

Important Notes

Customs Duties and Taxes

These duties are levied on imported goods and vary depending on the type of goods and their value.

 East African Community Common External Tariff (EAC CET)

This tariff determines the customs duty rates for imported items and is available on the KRA website.

HS Codes

These are used to classify goods internationally and determine the appropriate import duties.

 Self-Cleaning

While it is generally recommended to use a customs broker, some people can clear their packages if they meet specific requirements.

 Airport Customs Clearance

The process is similar to other ports of entry: goods must be declared, import duties must be paid, and customs regulations must be followed.

 Exceptions

Some goods may be exempt from import duties, such as used personal effects or goods imported by tourists, up to a specific value.

Can I clear my goods through customs in Kenya without an invoice

No, clearing goods through customs without an invoice is generally impossible. KRA requires a commercial invoice as the primary document for customs clearance. Although other valuation methods may be used if an invoice is unavailable, an invoice is the primary document for assessing the value of goods. 

Here’s why you need an invoice and what to do if you don’t have one

Commercial invoice

This document, issued by the seller, describes the goods, their value, and the terms of sale. It is an essential document for customs authorities to determine duties and taxes.

Alternative valuation methods

If you don’t have an invoice, customs may use other methods to determine the value of the goods. That may involve using prices of comparable goods, market values ​​, or other available data.

Other required documents

Even if you have an invoice, you will usually need other documents, such as a packing list, bill of lading, certificate of origin (if applicable), and possibly permits or licenses, depending on the goods.

Bottom line

 While clearing goods through customs without an invoice is possible, the process is more complex and may involve different valuation methods. It is always best to have a commercial invoice.

Can I clear my goods through customs in Kenya without an invoice

To clear goods through customs in Kenya, you must go through customs clearance. That involves submitting the required documents, declaring the goods, paying the applicable duties and taxes, and obtaining a KRA release order.

Here is a more detailed description

1. Preparing the required documents

Gather all the necessary documents, such as invoices, packing slips, bills of lading (or proof of delivery), and any other relevant permits or licenses.

2. Submitting the declaration at entry

Your customs agent will submit an electronic import declaration to the Kenya Revenue Authority (KRA).

3. Clearance

Customs officers electronically check your declaration. A Declaration Processing Certificate (DPC) will be issued if everything is in order.

4. Verification and release

You need to submit the original declaration and any accompanying documents to customs. Inspectors then verify the goods based on the information provided.

5. Pay taxes and duties

According to SendWell Cargo Ltd, you must pay all applicable customs duties, taxes, and other charges before your goods are delivered.

6. Receive a release voucher

Once all checks and payments are completed, Customs will issue a release certificate so that you can take delivery of your goods.

Important considerations

Customs agent

According to Ansta Logistics, appointing a licensed customs broker like SendWell Cargo Ltd to handle the process is highly advisable.

 Taxes and duties

Be aware of the various taxes and duties that apply to your goods, including import duties, VAT, and other taxes.

Customs Procedure Codes (CPC)

Depending on the type of goods and applicable regulations, you may need specific CPCs.

Contact KRA

If you have any questions or comments, please get in touch with KRA.

The primary documents required for customs clearance are the commercial invoice and the airwaybill. Additional documents may be required depending on the origin, destination, and shipped goods being shipped. Examples include a certificate of origin and an export/import permit/license.

What happens if I don’t pay the customs duties in Kenya

If you refuse to pay import duties in Kenya, you can expect severe penalties, including fines and imprisonment. The East African Community (EAC) has specific laws and regulations regarding customs violations. Penalties can vary depending on the nature and severity of the breach.

Possible consequences

 Fines

You may be fined a percentage of the taxable value of the goods. This amount can be high.

 Prison sentence

Depending on the crime, you risk a prison sentence of up to five years.

 Seizure and confiscation of goods

Customs authorities can seize and confiscate goods if you are found guilty of violating customs regulations.

 Criminal proceedings

You may be prosecuted for breaching customs regulations, resulting in a criminal record being published.

Examples of penalties

Concealed goods

Importing or exporting concealed goods, in any form, is punishable by up to five years’ imprisonment or a fine of 50% of their value.

False documents

Using or presenting false customs documents is punishable by a fine of £1,000.

Interference with customs equipment

Interference with customs equipment may result in a fine.

Additional information

Paying the required customs duties after a fine

Even if you receive a fine, you may still have to pay import duties on the goods unless they are marked as prohibited or seized.

Storage charges

If your goods are held due to missing information or other customs issues, you may be charged storage fees until customs clearance is completed.

Important note

It is essential to follow Kenyan customs regulations to avoid possible fines. Contact KRA or an accredited customs broker with questions about customs duties or procedures.

How do I get a customs clearance certificate in Kenya

To obtain a customs certificate in Kenya, you must follow the import and export procedures set by the Kenya Revenue Authority (KRA) and use an accredited customs broker. You must complete an Import Declaration Form (IDF) and pay all applicable taxes and duties.

Here is a more detailed description

1. Use a recognized customs agent

 To complete customs procedures, it is essential to have an authorized customs agent. They are responsible for submitting the necessary documents and ensuring compliance with regulations.

 A list of approved agents can be found on the KRA website.

2. Submit the Import Declaration Form (IDF)

 The authorized agent will fill out the IDF on your behalf, which contains information about the goods, their value, and applicable taxes.

 The IDF is an essential document in the customs process.

3. Pay taxes and duties

 The agent will provide you with proof of payment to settle the applicable taxes and duties.

 You must pay at a designated bank and provide the agent with official bank statements.

4. Verification and release

Once the declaration has been submitted and payments have been made, customs officials verify the accuracy of the information and the goods.

Once the verification is successful, the goods will be released.

5. Certificate of origin (if applicable)

 If you import goods from a Member State of the European Economic Community, you may need a simplified certificate of origin to benefit from preferential treatment.

You can request this certificate from the customs officer on duty.

6. Required documents

Commercial invoice

A Detailed document with the value and description of the goods.

Bill of lading/Airway bill

Documents that confirm the shipment of the goods.

Packing list

List of items contained in each container or package.

Other supporting documents

Depending on the type of goods, other supporting documents may be required, such as certificates of origin, phytosanitary certificates, or KEBS certificates.

7. Obtain a customs certificate

 A customs certificate is usually not a separate document, but rather a confirmation of customs clearance and release of the goods.

 The KRA system will notify once the goods have been released.

You can also obtain written confirmation of customs clearance from customs officials.

Important considerations

Make sure you work with a licensed customs broker to avoid delays or complications.

Ensure you understand the specific import or export requirements for the type of goods you are handling.

They make sure all necessary documents are organized and easily accessible.

 If you have specific questions or concerns, contact KRA.

What documents are needed for clearing second-hand goods through Kenyan customs

To clear used goods through Kenyan customs, you typically need a commercial invoice, certificate of origin, personal identification number (PIN), and a valid import declaration form (IDF). Other documents, such as a packing slip, bill of lading, and/or air waybill, may also be required depending on the goods and the import procedure.

 Commercial invoice

This document contains information about the imported goods, including description, quantities, and values.

 Certificate of origin

This document records the country of manufacture of the goods, which may be relevant for import duties and trade agreements.

 Personal identification number (PIN) certificate

This unique identification code is for people and companies involved in customs transactions.

 Import Declaration Form (IDF)

This official document describes the imported goods, including their classification and intended use.

 Packing List

A detailed list of the contents of each package or container, including quantities, weights, and dimensions.

Air Waybill (AWB)/Bill of Lading (OBL)

This document is proof of receipt of the goods shipped and provides information about the transportation.

 Other possible documents

Depending on the type of goods, a permit or license may also be required if the goods are regulated or restricted.

We recommend that you consult a freight forwarder or customs broker for advice on the specific requirements of your shipment. The documents required may vary depending on the goods imported and the importer’s situation.

What is the procedure for clearing imported furniture through Kenyan customs

Importers must use a licensed customs broker to clear imported furniture through Kenyan customs. The Import Declaration Form (IDF) will be processed. The agent electronically prepares the customs declaration, pays duties, and submits supporting documents to customs.

Importers must also obtain relevant quality certificates (e.g., from KEBS) and submit them to the customs agent for clearance.

Detailed procedure

1. Hiring a customs broker

Importers must use an authorised customs agent to arrange the import procedure.

2. Submitting and processing the IDF

The agent submits the Import Declaration Form (IDF) to customs. The IDF is then sent to the supplier for inspection before shipment.

3. Entry declaration and payment

The agent electronically prepares the customs declaration and calculates and pays duties, port charges, and other applicable charges.

4. Verification and enforcement

The agent submits the physical file to the customs office where the goods are located for physical verification.

5. Customs Clearance and Release

Customs will release the goods once all applicable fees have been verified and paid.

6. KEBS Certification

For furniture, the Kenya Bureau of Standards (KEBS) verifies that it complies with quality standards.

7. Documents Required

The agent will need documents such as a signed invoice, packing list, bill of lading (or proof of delivery/airway bill), and relevant certificates.

Key Elements

 Import Declaration Fee (IDF)

An IDF of 2% of the customs value is payable.

 Customs Duties

The Common External Tariff of the East African Community determines import duties on furniture.

 Taxes

VAT and other taxes may also apply, besides customs duties.

 iCMS

The Integrated Customs Management System (iCMS) allows for the electronic processing of import documents.

 Pre-clearance

 Importers may want to consider clearing their goods beforehand to speed up the process.

 Storage charges

Port storage charges will be charged if the goods are not cleared within a specific period e.g., after 4 days).

By following these steps and working closely with a recognized freight forwarder, importers can efficiently handle the customs procedures for furniture in Kenya.

How do I clear perishable goods through Kenyan customs

To get perishable goods through Kenyan customs, you must have the necessary documents, including a commercial invoice, packing list, bill of lading/airway bill, and any relevant phytosanitary certificates or permits. Use a recognized freight forwarder to handle the import declaration and customs formalities.

Prioritize expedited processing to minimize delays and ensure the freshness of the products.

1. Prepare the required documents

Commercial Invoice

The primary document indicates the goods’ value, quantity, and description.

 Packing List

This displays the contents of each package or container.

 Bill of Lading/Air Waybill

It is proof of shipment and transportation.

 Phytosanitary Certificate

 This is required for agricultural products to confirm that they are free from pests and diseases.

 Other permits/licenses

These may be required depending on the goods.

 Import Declaration Form (IDF)

 This is completed by the freight forwarder and submitted electronically to the Kenya Revenue Authority (KRA).

2. Use a recognized customs broker

 A customs broker like SendWell Cargo Ltd handles the complexities of the customs process, including preparing and submitting the IDF, paying duties and taxes, and ensuring regulatory compliance.

 Ensure the broker is licensed and authorized by KRA.

3. Customs clearance

 Entry warehousing

The customs broker electronically submits the IDF and relevant documents to KRA.

 Customs inspection

A KRA agent inspects the goods and checks the documents.

 Payment of duties and taxes

Import duties, taxes (including VAT), and other charges may apply depending on the goods.

 Release of goods

Once payment is confirmed and all requirements are met, KRA will release the goods for collection at the customs office.

4. Speed ​​is of the essence

 Since goods are perishable, expediting customs procedures is essential to minimize delays and preserve the freshness of the goods.

 If possible, consider checking in early. That means you should prepare and submit the necessary documents before your goods arrive at the port, as Nellions Moving and Relocations Company recommends.

 Communicate with customs and customs authorities to ensure a smooth and speedy processing.

Can I ship goods to Kenya before completing customs clearance

Yes, you can ship goods to Kenya before clearing customs. However, you should take a few steps to ensure a smooth process. You can start pre-processing before your goods arrive, speeding up the process. However, customs officials at the Kenya Revenue Authority (KRA) must clear all imported goods.

Here is a more detailed explanation

1. Pre-arrival clearance

Before arriving at Kenyan ports, you can start customs clearance procedures for some imported goods. That can significantly reduce customs clearance times.

2. Pre-approval procedure

That involves completing an Import Declaration Form (IDF), obtaining exemption codes and permits, and ensuring that your cargo is correctly declared in the KRA Integrated Customs Management System (iCMS).

3. Mandatory documents

You must provide various documents, including the IDF, Customs Declaration (Import), Certificate of Conformity (CoC) for regulated goods, and other relevant documents such as commercial and proforma invoices.

4. Rail Development Levy

Remember to pay the Rail Development Levy (RDL) for all non-diplomatic shipments.

5. 100% Physical Verification

Ensure that your cargo is 100% physically verified by government agencies.

6. Prior approval

Pre-approval from the Customs Commissioner may be required for air and sea shipments.

7. Customs Clearance

Once all the procedures are completed and duties and taxes are paid, the goods are cleared and can be transported to their final destination.

How do I handle customs clearance for bulk goods in Kenya

To clear bulk cargo in Kenya, you must go to a licensed customs broker, collect the necessary documents, and submit the customs declaration electronically via the Kenya Revenue Authority (KRA) system. You will also need to pay all applicable taxes and duties.

1. Use a recognized customs broker

 A licensed customs broker will handle customs clearance on your behalf, including filing documents and dealing with KRA.

 A list of licensed customs brokers is available on the KRA website.

2. Gather the necessary documents

 Commercial invoice

 Provides information about the goods, such as value, quantity, and country of origin.

 Packing list

Displays the contents of each container or package.

 Bill of Lading/Air Waybill

 A shipping document issued by the carrier like SendWell Cargo Ltd.

Import Declaration Form (IDF)

To declare imported goods.

 Other supporting documentation

This may include certificates of origin, permits or licenses for restricted goods, purchase orders, insurance documents, etc.

3. Complete the customs declaration electronically

The customs broker uses KRA’s electronic customs management system (such as SIMBA 2005) to submit the customs declaration.

 This ensures efficient processing and reduces administrative formalities.

4. Payment of duties and taxes

KRA calculates the duties and taxes payable based on the value of the goods and the applicable import duties.

The East African Community’s Common External Tariff (CET) specifies the import duties.

Payment must be made at the bank, and official bank statements must be presented to the agent.

5. Verification and Release

The customs agent presents the physical file to the customs office where the goods are located for verification.

 Once the goods have been checked and meet the requirements, they are released.

6. Dropshipping (for wholesale goods/projects)

For bulk or project goods, you can request direct delivery from the vessel to the final destination, avoiding the usual port handling.

This requires the customs clearance procedure to be completed in advance, and special customs requests are met.

Important Notes

Ensure all documents are correct and complete to avoid delays or rejections.

Make sure you are familiar with the specific regulations and requirements for the type of goods you are importing or exporting.

Consult with a customs broker or freight forwarder like SendWell Cargo Ltd if necessary.

How much time do I have to clear my goods through Kenyan customs

The time it takes to clear goods through customs in Kenya varies, but it is typically 3 to 10 days. However, with prior consent, this can be reduced to around 4 days. The exact time depends on factors such as the Effectiveness of documentation, inspections, and any issues.

Typical lead times

3 to 10 days.

Pre-clearance

Clearance times can be reduced to around 4 days.

 Factors that affect the time frame

 Effectiveness of documentation

Accurate and complete documentation is essential.

Customs inspections

Inspections can extend clearance times.

Possible Issues or Deviations

 Issues with documents or goods may delay customs clearance.

Pre-Arrival Clearance (PAC)

According to KRA, the process can be expedited by submitting customs declarations and paying fees at least 48 hours before the vessel arrives.

Customs clearance usually takes one to two days, provided the goods are shipped in compliance with all customs regulations and all required documents and information are supplied correctly.

What do I need to know about clearing goods at the Kenyan border

To clear goods at the Kenyan border, you must use an accredited customs broker, provide the required documents, and follow the customs clearance procedure.

This procedure includes submitting the electronic declaration, verifying with customs officials, and paying the applicable duties and taxes.

1. Use a recognized customs broker

It is highly recommended that you use a licensed customs broker in Kenya.

 Can help you prepare documents, follow customs procedures, and ensure regulatory compliance.

2. Required documents

For import

Import Declaration Form (IDF).

Commercial Invoice.

Air Waybill/Bill of Lading.

Packing List.

Certificate of Origin (if applicable).

Any required permits or licenses (for example, for specific products).

For export

Export Declaration Form (EDF).

Commercial Invoice.

Certificate of Origin (if applicable).

Permits or licenses (if applicable).

Packing List.

3. Customs Clearance

Electronic Declaration

Your customs broker submits the required declarations electronically via the Integrated Customs Management System (iCMS).

Customs Control

Customs officers check the declarations, accompanying documents, and the goods themselves.

Calculating Duties and Fees

Customs will calculate and collect the applicable duties, taxes, and other charges.

Payment

You must pay the calculated duties and fees through a bank or mobile banking platform.

Releasing the Goods

Once all requirements have been met and payments made, the goods are released for their intended use.

4. Important Considerations

Customs Clearance at the Passenger Terminal

If you are importing goods as a passenger, you may be entitled to exemptions for your personal effects, up to a specific value.

Perishable Goods

Specific documentation and temperature control requirements may apply to the customs clearance of perishable goods.

Compliance

To ensure a smooth customs clearance, it is essential to comply with all applicable rules and guidelines.

Please note

For more information on customs procedures in Kenya, please visit the KRA website.

How do I clear goods through the Namanga border in Kenya

You must use a licensed customs broker to clear your goods at the Namanga Border in Kenya. They will process the necessary documents and simplify the customs procedures. That includes filing a customs declaration, paying applicable duties and taxes, and inspecting and releasing the goods.

Here is a more detailed description of the process

1. Use a customs broker

 You must use a licensed customs broker to handle your import documentation and customs procedures.

 They will process the documents through the Kenyan customs system (Simba 2005).

2. Prepare and submit the required documents

 Import Declaration Form (IDF)

 This form provides information about the importer, supplier, and goods.

Commercial Invoice

 This document contains the value and description of the goods.

 Bill of Lading/Air Waybill

 This document serves as a receipt for the goods shipped and as a shipping contract.

 Packing List

 This document lists the contents of each package or container.

 Supporting Documents

 Depending on the goods, additional documents such as certificates of origin, phytosanitary certificates, or permits may be required.

3. Filing the Customs Declaration

 Your customs broker will submit the required documents to the Kenya Revenue Authority (KRA).

 The Kenya Revenue Authority (KRA) Customs Management Electronic System is used to file the customs declaration.

4. Customs Inspection and Verification

 A customs officer checks the accuracy of the documents and the imported goods.

 May carry out a physical inspection of the goods.

5. Payment of Duties and Taxes

 You must pay applicable duties and taxes, including Import Declaration Tax (IDF) (2% of the customs value).

6. Receive a release voucher

 Once all requirements have been met and payments have been made, you will receive a release certificate to release the goods at the border post.

Key points to consider

 Prior consent

To speed up the process, it is recommended that the goods be cleared before they arrive at the Namanga border.

Time limit

Customs clearance can take one to two days, but delays may occur if there are any issues with the Documentation or inspection.

 Single Border Post (OSBP)

Namanga border post is a single one, meaning that most customs procedures are carried out in one location, simplifying the process.

Petrol stations and weighbridges

Find the location of petrol stations and weighbridges on both sides of the border, as indicated in the logistics hub.

For further information and assistance, contact KRA or seek advice from an authorised customs agent.

What is the role of the customs officer in Kenya’s clearance process

In Kenya, a customs officer plays a crucial role in customs clearance. They ensure that regulations are followed and the movement of goods is carried out smoothly.

Custom officer are responsible for verifying the accuracy of the information provided, assessing import duties and taxes, and overseeing the release of goods once all requirements have been met. Act as a gatekeeper to international trade, ensuring that imported goods are legally and correctly cleared upon entry into the country.

Here is a more detailed overview of the role of a customs officer

Determination of duties and taxes

Based on the declared value and classification of goods, customs officers determine the applicable import duties, taxes, and charges.

Inspection and investigation

Customs officers may conduct physical inspections of goods to verify the information in the declaration and ensure compliance with import regulations.

Enforcement

Customs officers enforce customs laws and regulations, including those relating to imported items.

Prohibited or restricted items and to prevent the importation of illegal goods.

Trade facilitation

They also play a role in trade. They ensure the customs clearance process is efficient and streamlined, minimising delays and costs for importers and exporters.

How are goods cleared at Kisumu Port?

To clear goods at Kisumu Port, you must go through an authorised customs agent and follow a specific procedure, including customs declarations, payment of duties, and cargo verification. This procedure generally includes declaration and processing of goods upon entry, stuffing/verification, and final release.

 Use a Recognized Customs Broker

 The importer must engage an accredited customs broker to electronically process the import documents with Kenya Customs via the Simba system.

The assistance of an accredited customs broker is required to clear export goods. When using your chosen customs broker, always provide the correct export documentation, including a valid commercial invoice and a certificate of origin.

What is the process for clearing goods at the Lamu Port

Customs formalities begin when the shipping company submits the vessel manifest to customs, just before departure from the last port of call.

Once customs have approved the manifest, the customs broker can enter the ICMS to load the vessel on board. The goods are inspected by the various relevant regulatory authorities and released online by customs after payment of the multiple duties.

For duty-free shipments, approval is done online before final release. After customs clearance, the agent pays the port charges and releases the goods to the KPA. Once customs formalities are completed, the port will issue a “Pull-Off Order” (PUO), which acts as permission to leave the port.

The customs procedure takes two working days, allowing all the necessary formalities to be completed before the vessel arrives and the goods are handed over directly for unloading.

How can I ensure that my goods pass Kenyan customs inspection

Careful preparation and compliance with regulations are essential to ensure your goods clear Kenyan customs. That includes obtaining the necessary permits and licenses, preparing the correct Documentation, and, if required, engaging a licensed customs agent.

Ensuring your goods are correctly declared and all applicable duties and taxes have been paid will help ensure a smooth customs clearance.

1. Obtain necessary permits and licenses

Some goods may require specific permits or licenses before being exported.

If your goods fall into this category, contact the Kenya Revenue Authority (KRA).

2. Prepare documents

Commercial invoice

 A detailed invoice that lists the goods, their value, and the destination country.

Packing list

 A list of all the items in each package or container.

Certificate of origin (if applicable)

Verifies the origin of the goods.

Bill of lading/Airway bill

A document issued by the carrier for the shipment.

Other required documents

Other documents may be required, such as import or export permits or certificates, depending on the nature of the goods.

3. Use a customs broker (optional, but recommended):

Accredited customs brokers are familiar with Kenyan customs procedures and can ensure smooth and efficient customs clearance.

They can help you prepare documents, file declarations, and pay duties and taxes.

Customs Declaration

Customs Declaration (C17B) is an electronic form submitted by the customs agent or exporter to KRA.

It provides information about the goods, value, duties, and applicable taxes.

Payment of Duties and Taxes

 KRA calculates import duties and taxes based on the value and type of goods.

 Ensure that all applicable duties and taxes are paid on time.

Verification and Release

 KRA officials can inspect your goods for authenticity and compliance with regulations.

 Once verified and approved, the goods will be released for export.

Can customs clearance fees in Kenya be refunded

This period may be extended at the request of the Commissioner of Customs. A non-refundable fee of 1% of the value of the goods or Kshs 30,000, whichever is less, will apply.

What are the most common customs clearance mistakes in Kenya

1. Incorrect HS codes

Using an incorrect HS code can result in incorrect payment of import duties, fines, or even seizure of goods. Customs authorities use these codes to determine tariffs and legal requirements. Any classification errors can therefore cause delays. To avoid this, you should always check HS codes using official classification tools or consult a customs broker to ensure they are accurate.

2. Incoterms Misunderstandings

Incoterms define shipping, insurance, and customs clearance responsibilities, but misunderstandings can result in unexpected costs or disputes. If the agreed Incoterms do not meet the buyer’s and seller’s expectations, one party may pay more than expected. Before entering into a trade agreement, review the Incoterms so that both parties understand their obligations.

3. Declaring an incorrect customs value

Incorrect declarations of customs value can increase costs or result in under-declaration penalties. To comply with regulations, the declared value must include all applicable charges, including freight and insurance. Keeping accurate records and reviewing invoices before sending them helps prevent errors and ensure transparency.

4. Incorrect or missing country of origin information

The country of origin influences tariffs, trade agreements, and compliance with import restrictions. Providing incorrect information could result in the shipment being rejected or incur additional customs charges. To avoid this, check the supplier’s Documentation before filing the declaration and ensure that the information on the country of origin matches official data.

Depending on the specific Free Trade Agreements (FTAs) in place between the countries concerned, a proof of origin (EUR1 or other certificates of origin) may be required.

5. Failure to provide adequate supporting Documentation

Missing or incorrect documents can cause delays in shipping and increase the risk of customs checks. Invoices, packing slips, and certificates of origin must be complete and accurate to avoid unnecessary checks. A checklist of required documents will help ensure all necessary documents are submitted correctly.

6. Using an incorrect EORI (EU) or VAT number

Incorrect registration information can cause delays at customs and additional administrative procedures. International businesses must ensure that their EORI number (if doing business with an EU country) and VAT number are updated and correctly entered on customs forms. Regularly checking business registration details helps avoid potential disruptions in cross-border trade.

7. Failure to verify declarations before filing

Attention to detail is essential in customs formalities, as even the most minor errors in customs declarations can result in costly delays or fines. A thorough pre-submission review and a structured submission process with checklists ensure that mistakes are avoided and submission deadlines are met.

That ensures that errors are detected early and regulations are adhered to. Implementing an internal audit system or using customs declaration software reduces the risk of human error and improves efficiency.

It starts with a message— Contact Abdi Haji on WeChat WhatsApp or Call +8619502055747.

How do I clear dangerous goods through Kenyan customs

To allow dangerous goods to pass through Kenyan customs, you must comply with the regulations, provide the correct Documentation, and, if necessary, engage a licensed customs broker.

That involves checking shipping regulations, preparing accurate Documentation, and understanding import taxes and duties. Additionally, you may need the assistance of specialized agencies such as SGS SA for services such as on-site inspections or in-house support.

Here is a more detailed description

1. Understand the regulations

Ensure you know all applicable Kenya customs regulations and any restrictions on dangerous goods.

2. Ensure accurate Documentation

These include the commercial invoice, packing list, bill of lading, and other documents related to dangerous goods.

3. Use a customs broker

A licensed agent can assist you with administrative and customs formalities.

4. Submit the Import Declaration Form (IDF)

This step is done through the Kenya TradeNet system and is crucial in customs.

5. Pay duties and taxes

Determine and pay the applicable import duties and taxes.

6. Check and release

Customs may inspect the shipment, including by X-ray or physical inspection. A release order will be issued once the check and taxes are paid.

7. Consider specialized services

For large or complex shipments of dangerous goods, services such as on-site inspections, in-house surveys, or remote inspections by organizations such as SGS SA may be available.

What is the process for clearing goods under the East African Community (EAC) regulations

The procedure for customs clearance of goods under the East African Community (EAC) regulations involves several key steps, including the entry declaration, stuffing and checking of the goods, and export. An authorised customs agent is required to process the necessary Documentation and facilitate the process on behalf of the importer.

1. Import declaration and processing

An authorised customs agent prepares and files the customs (import) declaration under the East African Community Customs Management Act.

The declaration must be completed within 21 days of the commencement of customs clearance of the imported goods.

If necessary, customs will process the declaration.

2. Encapsulation, verification, and release

The agent presents the declaration and accompanying documents to the loading/unloading station for processing.

Stuffing/checking of the goods can be done at the station or in an authorised area.

Once the filling/verification is successful, the goods will be released.

3. Exit

An export certificate is issued upon exit through a border or port. Important considerations:

Customs Broker

Importers should use the services of an accredited customs broker, who will be responsible for processing the documents and assisting with customs clearance.

Documentation

Complete and accurate Documentation is essential for a smooth and prompt customs clearance.

Taxes

Certain goods are subject to VAT (Value Added Tax) and excise duties. These must be paid before the goods are sold in the importing country.

Certificate of Origin

A certificate of origin may be required for goods granted preferential treatment under the EAC rules of origin.

Simplified Certificate of Origin

A simplified certificate of origin may be used for customs clearance for certain goods.

Rules of Origin

To be considered EAC originating goods, they must be wholly produced in the EAC or have undergone sufficient working or processing in the EAC using non-originating materials.

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What are the export requirements when clearing goods through Kenyan customs

Suppose you want to export goods from Kenya. In that case, you must provide a commercial invoice, a certificate of origin (if applicable), a restricted goods permit/license, tax identification number (PIN), purchase orders/contracts, and a packing list. You also need to ensure that the goods are declared and exported within 30 days of the date of entry.

According to InfoTrade Kenya, you will likely need the services of a licensed customs broker for this.

1. Required documents

Commercial invoice

This document contains the goods’ value, quantity, and description.

Certificate of Origin

Mandatory for goods originating in Kenya, mainly for export to the EAC region.

Permit/License

 You will need the appropriate permit or license if your goods are subject to regulations or restrictions.

Tax Identification Number (TIN) Certificate

 Your tax identification number is required for all transactions with KRA.

Purchase Orders/Contracts

These documents are proof of the sales contract.

Packing List

 This document describes the contents and method of packaging of your goods.

Other possible documents

Additional documents, such as a certificate of authenticity, may be required depending on the goods’ nature and destination.

2. Declaration and Registration

Declaration

You must declare your goods to customs, providing detailed information and supporting documents.

30-day rule

 Declared goods must be exported within 30 days of declaration.

 Licensed Customs Broker

It is highly recommended that you use a licensed customs broker to navigate the complexities of customs procedures and ensure smooth processing.

3. KRA and Customs Clearance

 KRA Participation

The Kenya Revenue Authority (KRA) is responsible for processing export documents and verifying the shipment.

 Export Certificate

Once the goods have been cleared and have left the country, KRA issues an Export Certificate.

Verification

KRA may also inspect the goods by assisting in the stuffing or loading process.

4. Other Considerations

Pre-Shipment Documentation

 Ensure all necessary documents are prepared before shipping the goods.

Customs Value and Duty

 KRA determines the customs value of the goods (CIF – Cost, Insurance, Freight) and the duties, taxes, and VAT applicable.

Expedited Customs Clearance

 Expedited customs clearance is available for specific pre-approved shipments.

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How do I import goods for personal use into Kenya

You must use an accredited customs broker to import goods for personal use into Kenya. They will process the import documents through the Integrated Customs Management System (iCMS) and clear the goods on your behalf. You must also provide Documentation, including commercial and proforma invoices and, where applicable, a Certificate of Conformity (CoC) for regulated products.

1. Choose a customs broker

 Use the services of a recognised customs broker. They will take care of the administrative and customs formalities for you.

2. Gather the necessary documents

Commercial Invoices

A valid commercial invoice from the exporting company.

 Proforma Invoice

 A valid proforma invoice from the exporting company.

 Import Declaration Form (IDF)

 This form is mandatory for all commercial imports.

 Certificate of Conformity (CoC)

 Mandatory for products regulated by the Kenya Bureau of Standards (KEBS).

 Import Conformity Mark (ISM) Code

 May be required depending on the goods.

 Other Documents

Other documents may be required depending on the goods, such as a Bill of Lading (for sea freight) or an Air Waybill (for air freight).

3. Declare the goods

Your customs broker declares the goods through the Kenya Revenue Authority (KRA) Integrated Customs Management System (iCMS).

4. Pay duties and taxes

Customs determines the customs duties to be paid based on the value of the goods and the applicable import duty rate.

Customs duty (IDF) must also be paid. That is 2% of the customs value.

Other taxes and charges, such as VAT (Value Added Tax), may also apply, usually at 16%.

5. Clearing the goods

 Your customs broker will clear the goods and ensure their release.

 You will likely need to provide KEBS with any quality certificates required for authenticity and release of the goods.

6. Returning the goods

 Once cleared, the goods will be handed to your customs broker or you.

 You then arrange for the goods to be transported to your premises.

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What is the value-added tax (VAT) for imported goods in Kenya

Value Added Tax (VAT)

The standard VAT rate is 16%. However, for goods exempt from VAT under the VAT Act 2013, a rate of 0% applies. By the Miscellaneous Charges and Levies Act of 2016, an import declaration tax of 3.5% and a railway development levy of 2% are levied on the value of imports.

How do I file a customs declaration in Kenya

To file a customs declaration in Kenya, you usually need to go to a licensed customs broker and provide them with the necessary documents. The broker then submits the declaration electronically on the KRA website.

1. Use a customs broker

 Importing or exporting goods, such as cars or machinery, requires the services of a licensed customs broker.

 Manages the complex tax return filing process with the Kenya Revenue Authority (KRA).

2. Gather the necessary documents

 Import Declaration Form (IDF)

This form indicates the value of the imported goods and is issued by KRA.

Commercial Invoice

The exporter issues this document and provides details of the goods sold and their value.

Bill of Lading/Air Waybill

This is a shipping document containing information about the shipment.

Packing List

This document lists the contents of each package or container.

Other supporting documents may include a Certificate of Conformity (CoC), Certificate of Origin, and any permits or licenses for restricted goods.

3. Filing the declaration

The customs agent uses the KRA Customs Management Electronic System to file the declaration.

Submits the declaration (C17B) electronically to Customs.

The declaration is made based on the manifest electronically registered by the freight forwarders/airline agents.

4. Processing and Release

Customs officers process the declaration electronically and issue a DPC approval (DPC Passport) if compliant.

The declarant is notified and can then go to the point of release for verification and release.

5. Payment of Duties and Taxes

Import duties and taxes are collected on the imported goods. The customs broker will take care of the payment.

Essentially, the process involves

1. Hiring a customs broker

 To handle complex customs procedures.

2. Gathering necessary documents

To support the declaration.

3. Electronic submission of the declaration

 Through the KRA system.

4. Processing and Verification

 By KRA Customs officers.

5. Payment of Duties and Taxes

 Based on the value and nature of the goods.

How do I get a Customs Import Declaration Form (IDF) in Kenya

To obtain an Import Customs Declaration Form (IDF) in Kenya, you can apply directly from KRA Customs or through an accredited customs broker. After registration, you can also view and print the document online via KRA’s Integrated Cargo Management System (iCMS).

Detailed steps

1. Choose a method

You can obtain the IDF directly from KRA Customs or have it issued by an authorized customs broker.

2. Online access (iCMS)

If you have an iCMS account, you can access the IDF through the platform.

3. Clarifications with a customs broker

If you choose to use a customs broker like SendWell Cargo Ltd, they will take care of the IDF documentation and other customs documents as per KRA.

4. Required documents

Info Trade Kenya states that a proforma invoice and possibly a permit will be required, depending on the goods.

5. Payment

You must pay the Import Declaration Fee (IDF). These charges are a percentage of the value of the goods.

6. Processing and Customs Clearance

The Customs Broker (or KRA, if you do it yourself) processes the IDF, makes the necessary declarations, and clears the goods.

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What is the role of the Customs Compliance Certificate in Kenya

A Customs Certificate of Compliance proves that all applicable duties and taxes have been paid and that the goods comply with relevant regulations.

It is a document that certifies that a business or individual has fulfilled its obligations in international trade transactions and is therefore compliant with customs and border control regulations.

Here is a more detailed look at its role

1. Demonstration of Compliance

 The certificate confirms that the trader has correctly declared the tariff classification, origin, and value of the goods.

Confirms payment of applicable duties and taxes, according to Desiderio Consultants Ltd.

Confirms that all import requirements have been met, including licenses, permits, and authorizations, said Desiderio Consultants Ltd.

2. Ensure smooth customs clearance

According to the KRA, it ensures smooth and efficient customs clearance of goods.

Desiderio Ltd, it minimizes the risk of delays, fines, and other complications associated with non-compliance.

3. Support international trade

According to the KRA, it contributes to the smooth flow of goods across borders. 

 Desiderio Consultants Ltd, this ensures fair and equitable trading practices.

4. Other benefits

 It can help companies build a reputation as responsible and regulatory-compliant traders.

It foster better relationships with customs authorities and other regulators.

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How do I clear goods from the Nairobi Inland Container Depot (ICD)

To clear cargo through the Nairobi Inland Container Depot (ICD), you must go to a licensed customs broker, submit the required documents, and pay the required duties and taxes. The process includes obtaining a customs declaration, requesting health certificates if required, and inspecting the shipment before release.

Here is a more detailed description of the process

1. Prior consent

 Use a customs broker

 A certified customs broker will handle the electronic filing of customs declarations and required administrative formalities.

 Make a customs declaration

 Report the shipment to customs.

 Pay Merchant Navy duties and taxes

 Pay all applicable duties and taxes.

 File an import removal order

 Provide the documents to the customs broker.

2. Upon entering DIC

 Proceed to DIC

Transport goods to Nairobi Inland Container Depot.

 Apply for an Import Health Certificate and generate an e-certificate

If your goods require a health certificate, apply for one.

 Pay for the Import Health Certificate

Pay the associated fees.

 Submit customs documents for verification: Provide all required documents to the authorities.

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What are the procedures for clearing goods from the Mombasa Port

Clearing goods through customs at the Port of Mombasa involves a series of steps, from pre-documentation to customs clearance to the physical release of the shipment.

This process usually involves hiring a customs broker, obtaining the necessary documents such as the delivery note and KEBS shipping document, filing a customs declaration, paying duties and taxes, and finally obtaining a receipt and a pass to leave the port.

Step-by-step process

1. Pre-approval Documentation

Hire a customs broker

Use a licensed customs broker like SendWell Cargo Ltd to handle the formalities and administrative procedures.

Notification and proof of delivery

 Receive notification of the arrival of the goods and obtain proof of delivery from the shipping company.

Bill of lading

 Submit the bill of lading.

 Payment

Pay the shipping company charges.

2. Customs declaration and Documentation

KEBS shipping document (CD)

Obtain the required KEBS CD.

 Customs declaration

Register a customs declaration.

Duties and taxes

 Pay applicable Merchant Marine (MS) taxes, duties, and fees.

Import health certificate (if applicable)

Apply for and obtain the import health certificate.

3. Verification and approval

 Submit documents

Submit all required documents for verification.

Physical verification

Provide physical verification of the shipment.

Release approval

 Obtain release approval from the relevant authorities.

4. Removal and Release

Removal Order

Obtain a removal order e.g., KPA or Container Freight Station Release Order).

 Payment of Port Charges

Pay KPA charges.

 Proof of Location

 Obtain proof of location.

Loading and Delivery

Load the container onto the truck, obtain a permit, and physically clear the shipment.

What is the process for clearing goods from the airport in Kenya

There are several steps involved in customs clearance at the airport in Kenya, including pre-clearance, customs declarations, payment of taxes and duties, and physical verification. To make the process easier, we recommend using a licensed customs broker.

Detailed Steps

1. Prior Consent

Hire a Customs Broker

Choose a recognized customs broker to handle the administrative and customs formalities for you.

Ensure you have the necessary documents

Gather all the required documents, including the commercial invoice, packing list, bill of lading or air waybill, and any necessary permits or licenses.

Submit the Import Declaration Form (IDF)

The customs agent submits the IDF to the Kenya Revenue Authority (KRA).

2. Customs declaration and payment

Customs declaration

 The freight forwarder like SendWell Cargo Ltd prepares a customs declaration. It contains a detailed declaration of the imported goods.

Pay taxes and fees

 Calculate and pay the applicable taxes, fees, and other charges.

3. Verification and release

Physical verification: Customs officers can conduct a physical verification.

Key Documents

 Commercial Invoice

Provides information about the goods, such as value, quantity, and country of origin.

Packing List

 Displays the contents of each package or container.

 Bill of Lading/Air Waybill

Provides proof of receipt of the shipment.

 Import Declaration Form (IDF)

 Declaring the customs value of the shipment.

How do I get a clearance certificate for imported goods in Kenya

To get a customs certificate for goods imported into Kenya, you must go through a licensed customs broker and follow the procedure outlined by the Kenya Revenue Authority (KRA). That involves completing an Import Declaration Form (IDF), declaring the goods to customs, paying the required fees, and inspecting them before they are cleared through customs.

Steps to get a customs certificate

1. Use a recognized customs broker

A customs broker will handle the administrative formalities and customs clearance for you.

2. Submission of Import Declaration Form (IDF)

The freight forwarder prepares the IDF and sends it to KRA.

3. Customs declaration and payment

The freight forwarder will prepare a customs declaration and send you proof of payment. You must then pay the bank the required fees (customs duty, VAT, etc.).

4. Supporting documents

Ensure your freight forwarder has all the supporting Documentation, such as invoices, packing slips, and permits.

5. Physical verification

The freight forwarder sends the physical file to customs, which inspects the goods.

6. Customs clearance and release

The goods are cleared and released once the inspection is complete and all fees are paid.

Important considerations

 Importing health certificates

Some products may also require import health certificates issued by the relevant authorities, such as the Kenya Plant Health Inspection Services (KEPHIS) or the Kenya National Public Health Institute (NPHI).

 Kentrade System

Applications for import health certificates can be made through the Kentrade system.

Prohibited and Restricted Items

Be aware of prohibited goods and items that require a permit or authorization from the relevant authorities.

eCitizen Portal

Some applications, such as for police certificates, can be made online through the eCitizen portal.

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What is the export duty in Kenya for clearing goods

To clear any Exported goods requires the engagement of a licensed customs clearing agent. When engaging with your preferred clearing agent ensure you always provide Exportation documents including but not limited to:

A valid Commercial Invoice;

Certificate of origin

Permit/License for restricted goods

Personal or Taxpayer Identification Number (PIN certificate)

Purchase Orders/Contracts

Packing List

The customs clearing agent is then allowed to declare the goods you are Exporting in the customs system (Create an entry).

How do I know if my goods are subject to customs duty in Kenya

Many countries like Kenya have a minimum threshold of order value that goods must meet before taxes and duties apply.

The amount of tax and duties you’ll need to pay for a shipment is influenced by several factors, including:

The value of the goods (including insurance and shipping fees)

The goods description

The country or region of origin

The destination country’s tariff rates

The goods’ HS code(s)

How do I apply for a KRA PIN as a business for customs clearance

How do I register?

You must show your foreign identity card to obtain a KRA PIN.

Below is the procedure to get your KRA PIN:

1. Go to itax.kra.go.ke

2. Select “Register a new PIN.”

3. Select “Non-Individual” and “Online Form” as the registration method.

4. Enter your basic information.

5. Select the correct tax obligation by ticking the corresponding boxes.

6. Enter the contact details of the company’s directors or partners.

7. If applicable, enter the agent’s contact details.

8. Enter the result of the calculation and submit.

How can I avoid paying penalties during customs clearance in Kenya

To avoid KRA fines, ensure accurate Documentation, use a reliable customs broker, and stay current with KRA regulations. Always declare your goods correctly, classify them correctly, and ensure you continuously comply with the rules to avoid fines. Regular checks and professional advice can help you stay on track and avoid costly mistakes.

What happens during a customs audit in Kenya

During a customs inspection in Kenya, Kenya Revenue Authority (KRA) officials check imported and exported goods, documents, and data to ensure they comply with customs regulations.

That involves examining the accuracy of declarations, the classification of goods, the method of calculating customs value, and other aspects of customs procedures.

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Here is a more detailed description of what is happening

1. Inspection of goods and documents

Customs officials may conduct physical inspections of goods to verify their nature, quantity, and condition.

 They check supporting documents such as invoices, bills of lading, and shipping documents to ensure they match the declared information.

 Internal records, including contracts and other relevant paperwork, may also be reviewed.

2. Verification of Compliance

The audit ensures the correct application of customs duties, taxes, and other charges. 

Officials verify the accuracy of declared information, including the classification of goods using the Harmonized System (HS) codes, which determine the applicable duty rates. 

They also check the accuracy of customs valuation to ensure that the declared value is consistent with the applicable regulations. 

3. Potential Outcomes

The KRA may raise assessments or apply penalties if discrepancies or non-compliance are found. 

Depending on the nature of the offense, the goods may be detained or seized. 

In some cases, KRA may issue a report of findings to the taxpayer for comments before issuing a formal assessment. 

4. Post-Clearance Audits

The KRA can conduct post-clearance audits, which occur after goods have been released, to verify the accuracy of declarations.

These audits may involve examining the books, records, and business systems of those importing or exporting the goods.

How do I ensure my goods are not held by customs in Kenya

Ensure all required Documentation is accurate and complete to minimize the risk of your goods being held by Kenyan customs. That includes submitting the Import Declaration Form (IDF) and other necessary documents well in advance. Classify your goods correctly using the Harmonized System (HS) code and provide a detailed description of the goods. 

Ensure your goods are adequately packaged and labeled. Additionally, familiarize yourself with Kenyan customs regulations and any specific import/export laws related to your goods. 

Detailed steps to minimize customs delays

1.Pre-Arrival Documentation

Submit the IDF, customs declaration, and other required documents well before the goods arrive. 

2. Accurate Documentation

 Ensure all Documentation is correct and reflects the goods in the container, including the commercial invoice, packing list, and bill of lading. 

3. Proper Goods Description

Provide a detailed and precise description of the goods, including their purpose and composition. 

4. HS Code

Correctly classify your goods using the HS code for easy identification. 

5. Well-Organized Packing

 Pack goods in an organized manner, grouping similar items to facilitate inspection. 

6. Clear Labeling

 Clearly label each box or container’s contents and purpose. 

7. Familiarize with Regulations

 Understand Kenyan customs regulations, including any specific import/export laws related to your goods. 

8. Calculate Duties and Taxes

Calculate the appropriate duties and taxes on your goods. 

9. Pay Duties and Taxes

Pay any applicable duties and taxes. 

10. Contact KRA

 If you have any questions or concerns about customs clearance, contact the Kenya Revenue Authority (KRA) directly. 

How do I clear goods through Kenyan customs if they are damaged

To clear damaged goods through Kenyan customs, follow the standard customs clearance procedures and notify customs about the damage. That includes engaging a customs clearing agent, providing necessary Documentation (Commercial Invoice, Bill of Lading, etc.), and submitting an Import Declaration Form.

 Also, inform customs about the damage and any associated documentation, such as a claim from the shipping company or the damaged goods. 

1. Engagement of a Customs Clearing Agent

Engage a licensed customs clearing agent such SendWell Cargo Ltd. They can assist you with all the necessary paperwork and procedures. 

2. Documentation

Commercial Invoice

A valid commercial invoice from the exporting firm is crucial.

Bill of Lading (sea cargo) / Airway Bill (air cargo)

This document accompanies the shipment. 

Import Declaration Form (IDF)

 This is crucial for declaring the goods to customs. 

Packing List

 A list of items included in the shipment.

 Other relevant document

 Depending on the type of goods, you may need additional documents like a Certificate of Conformity (CoC), permits/licenses, or exemption letters. 

3. Declaration of Damage

Notify Customs

 Inform customs officials about the damage to the goods.

Documentation of Damage

Provide any documentation supporting the damage claim, such as a claim from the shipping company or photographs of the damage.

Assess the situation

Determine if the damage renders the goods unmarketable or if they can be salvaged with repair. 

4. Customs Clearance Process

Registration of Entries

The clearing agent will submit an electronic declaration (C17B) to customs with the information from the documents. 

Processing

Customs will verify the information and assess applicable duties, taxes, and fees. 

Payment

You must pay the Kenya Revenue Authority (KRA) before the goods can be released. 

Can I clear my goods through Kenyan customs without paying customs duties upfront

Yes, clearing goods through Kenyan customs without upfront payment of duties is possible through import duty financing. That allows businesses to bring goods into the country and defer payment of import duties until later, typically covered by a percentage of the invoice value or a flat fee. 

Here’s a more detailed explanation

Import Duty Financing

This financial service helps businesses import goods without immediately paying for them. 

Deferring Payment

The amount financed can cover all or part of the import duties, allowing businesses to clear their goods and pay for them later. 

How it Works

According to Discount Capital Limited, businesses usually need to provide Documentation to the financing provider, such as an official copy from their supplier showing the total amount owed. 

Concessions

While passengers have a concession of USD 500 for personal and household goods, businesses generally need to explore options like import duty financing to defer payment of duties. 

Clearance Process

Even with financing, the standard customs clearance process still applies, including self-declaration of the goods’ value, payment through appointed banks or mobile platforms, and the generation of an electronic payment slip. 

What is the KRA customs clearance process for used goods

Goods Clearance Process

IDF Lodgement & Processing

Upon obtaining the pro-forma invoice, the importer shall lodge an import declaration form with a licensed clearing agent. The importer should then send the IDF to the Supplier for Pre-shipment inspection.

Entry Declaration, Payment of Taxes, and Processing

The appointed clearing agent should make a customs declaration and provide the importer with a payment slip. The importer pays the bank and issues the agent with the official bank slips. Customs Shall Process all compliant declarations.

Verification and Other Enforcement Measures

The agent should present the physical file at the customs station where the goods are domiciled and physical verification is conducted.

Clearance and Release

Upon verification, all compliant declarations are cleared and released.

How do I clear goods from customs without a shipping agent in Kenya

To clear goods from customs in Kenya without a shipping agent, you must submit the necessary Documentation to the Kenya Revenue Authority (KRA) via the Kenya TradeNet system. This process involves preparing required documents, classifying your goods, paying applicable duties and taxes, and then physically receiving the goods. 

Here’s a more detailed breakdown

1. Prepare Required Documentation

Commercial Invoice

A detailed invoice from the seller, including item descriptions, quantities, values, and terms of sale. 

Packing List

A list detailing all items in the shipment, including quantities, weights, and dimensions. 

Bill of Lading/Airway Bill

The shipping document issued by the carrier proves that the goods are being transported. 

Other Necessary Documents

Depending on the goods, you may also need documents like insurance, licenses, or permits. 

2. Classify Your Goods

Determine the correct Harmonized System (HS) code for each item in your shipment. This code is used to categorize goods for tariff purposes. 

3. Calculate Duties and Taxes

Use the HS codes to determine the applicable import duties, taxes (like VAT), and other fees. You can find this information on the KRA website. 

4. Submit an Import Declaration Form (IDF) via Kenya TradeNet

Access the Kenya TradeNet system and submit the IDF with the necessary details and uploaded supporting documents.

Pay the required IDF fee (typically Kshs 2,000 – 5,000). 

5. Customs Assessment and Payment

KRA will assess your declaration and determine the total amount of duties and taxes due.

You must pay these duties and taxes to KRA using mobile money, bank transfer, or card payment methods. 

6. Physical Clearance and Release of Goods

Once payments are made and the necessary Documentation is verified, customs will release the goods.

You can then collect your goods from the port or designated location. 

Important Notes

Complexities

While you can clear goods yourself, the process can be complex, especially for larger or more specialized shipments. 

Seek Assistance

If you encounter difficulties, you can seek assistance from KRA or consult with a customs consultant or freight forwarder. 

Specific Regulations

Different types of goods may have specific regulations and requirements. Ensure you are aware of any particular rules related to your goods. 

By following these steps and ensuring you have all the required Documentation, you can successfully clear your goods from customs in Kenya without using a shipping agent like SendWell Cargo Ltd. 

What documents do I need to provide for clearing cars through Kenyan customs

To clear a car through Kenyan customs, you’ll need several original documents, including the Bill of Lading, commercial invoice, passport/ID, Kenya Revenue Authority (KRA) PIN card, and a valid logbook from the country of origin. You’ll also need a certificate for pre-inspection (roadworthiness) and an import Declaration Form obtained from Customs. 

Here’s a more detailed list of the documents you’ll need

Essential Documents

Original Bill of Lading (BL)

 This document confirms the shipment and is necessary for customs clearance. 

Original Commercial Invoice

This document details the vehicle’s price, quantity, and description. 

Original Passport/National Identification Card

This is required to identify the importer. 

Kenya Revenue Authority (KRA) PIN Card

Your tax identification number. 

Original Logbook from the Country of Origin

This document must be authentic and cancelled in the country of origin. 

Certificate for Pre-shipment Inspection (Certificate of Roadworthiness)

This verifies the vehicle’s roadworthiness. 

Import Declaration Form (IDF)

 Obtain this from Customs. 

Additional Documents

Copy of Motor Vehicle Logbook

 A copy of the logbook is often required.

Copy of Valid Insurance Certificate

A copy of the vehicle’s insurance is sometimes needed.

Copy of COMESA Yellow Card (for foreign vehicles) or Insurance Cover

 This document is relevant for foreign cars.

Duly Filled Application Form

 A completed application form signed and stamped by a Customs Officer will be needed to apply for a vehicle license conveying transit goods. 

Important Notes

Licensed Clearing Agent

You’ll need to work with a licensed clearing agent eg SendWell Cargo Ltd to process your declaration in the KRA system. 

Vehicle Inspection

Customs must inspect the vehicle before accepting the entry document. 

KEBS (Kenya Bureau of Standards)

You may need to obtain a KEBS consignment document and undergo verification with KEBS as part of the process. 

You can clear your car through Kenyan customs by providing these documents and working with a clearing agent. 

How do I import raw materials to Kenya through customs

To import raw materials to Kenya through customs, you must engage a licensed customs clearing agent, complete the necessary Documentation, and pay applicable duties and fees. You’ll also need to ensure the goods meet Kenyan import requirements and have any required licenses or permits. 

Here’s a more detailed breakdown

1. Engage a Customs Clearing Agent

A licensed clearing agent such as SendWell Cargo Ltd will handle the import declaration and customs procedures on your behalf. 

They will file the necessary documents electronically through the Integrated Customs Management System (iCMS). 

2. Gather Necessary Documentation

Import Declaration Form (IDF)

 This is the primary document for declaring your goods. 

Commercial Invoice

 This document details the value and description of the goods. 

Bill of Lading/Air Waybill

This confirms the shipment and transport details. 

Certificate of Conformity (CoC) (for regulated products)

 This verifies that your goods meet Kenyan standards. 

Import License (if required)

Certain goods require a license from the relevant Kenyan authority. 

Other supporting documents may include packing lists, insurance, and other documents needed for the specific goods. 

3. Customs Declaration and Payment

The clearing agent will create a customs declaration (Entry) in the customs system. 

They will calculate and pay the applicable import declaration fee (IDF) and other duties. 

The IDF is 2% of the customs value of the goods. 

Customs will assess the duty payable based on the goods’ value and the applicable duty rate. 

4. Verification and Release

Customs authorities will verify the documents and the goods.

Once verified, the goods will be cleared and released. 

How does the customs valuation process work in Kenya

In Kenya, the customs valuation process, as outlined in the Agreement on Customs Valuation (ACV) and the East African Customs Management Act, primarily relies on the transaction value of imported goods. That means the customs value is generally based on the actual price paid or payable for the goods sold for export to Kenya. 

The Kenya Revenue Authority (KRA) uses this method as the primary method, but has alternative valuation methods if the transaction value cannot be determined. 

Here’s a more detailed look at the process

1. Transaction Value

The price paid or payable for the goods sold for export to Kenya is the foundation of the valuation. 

That includes all costs associated with the sale, such as freight, insurance, and other expenses related to the sale. 

The KRA uses this method unless the situation requires an alternative method. 

2. Alternative Valuation Methods

Other methods are used in a specific order if the transaction value cannot be used (e.g., because of related parties or fraudulent intent). 

Deductive Method

 This method uses the resale price of the goods in Kenya and deducts certain costs to arrive at the customs value. 

Computed Value Method

This method calculates the value based on the cost of materials, labor, and other expenses involved in producing the goods. 

Similar Goods Method

This method uses the transaction value of identical goods exported to Kenya simultaneously. 

Identical Goods Method

This method uses the transaction value of identical goods sold in Kenya at a similar time. 

3. Procedures for Declaring Value

Importing businesses must declare the value of their goods at the time of entry.

They must provide relevant information about the commercial transaction to support the declared value.

The KRA verifies the declared value and may request additional information or Documentation. 

4. Key Considerations

Related Parties

When the importer and exporter are related (e.g., parent and subsidiary), the transaction value may not be accepted, and other valuation methods may be used. 

Fraudulent Intent

The declared value may be adjusted if there is evidence of fraudulent intent. 

Transparency

The KRA has been working to improve the transparency and predictability of the customs valuation system. 

5. Impact of Customs Valuation

Customs valuation is crucial for determining the amount of duty and other taxes payable on imported goods. 

Accurate valuation is essential for fair competition and revenue collection. 

Valuation disputes can lead to delays and increased costs for businesses. 

The KRA aims to ensure fair and consistent customs valuation by following these procedures and guidelines. 

How do I clear my goods faster through Kenyan customs

To clear goods faster through Kenyan customs, ensure all Documentation, including the correct HS code, is accurate and complete. Consider pre-arrival clearance and use digital platforms like iTax and TradeNet to expedite the process. Use a licensed clearing agent for assistance in preparing documents and navigating the process. 

1. Accurate and Complete Documentation

HS Code

Classify your goods correctly using the Harmonized System (HS) code, which determines duties and taxes. 

Accurate Declarations

Ensure you declare the correct value and quantity of goods to avoid penalties. 

Consistency

Ensure all documents (invoice, packing list, etc.) consistently and accurately reflect the shipment details. 

Explicit and Typed Documents

To minimize errors and delays, submit documents clearly written or typed, physically or electronically. 

Detailed Information

Provide as much detailed information as possible on the documents, including specific descriptions of each commodity. 

2. Pre-Arrival Clearance

Initiate Processes Early 

Start the clearance process before your goods arrive at Kenyan ports. 

Pre-Clearance Checks

Consult with your clearing agent or the Kenya Revenue Authority (KRA) to determine if pre-arrival clearance is an option for your shipment. 

Submit Documentation in Advance

Submit essential documents like the Import Declaration Form (IDF) well in advance of the shipment’s arrivals. 

3. Utilize Digital Platforms

iTax and TradeNet

Leverage digital platforms like iTax and TradeNet for faster processing and tracking.

Real-Time Updates

Many freight forwarders offer real-time tracking of shipments, allowing you to monitor progress. 

4. Engage a Licensed Clearing Agent

Expertise

A licensed clearing agent can provide expertise in preparing documents, navigating customs procedures, and ensuring compliance.

Streamlined Process

They can help streamline the process by ensuring all required documents are in place and submitted correctly. 

5. Other Tips

Check for Restrictions

Be aware of any restrictions or permits required for specific goods. 

Well-Organized Packing

Pack your goods organized, grouping similar items, to facilitate inspection. 

Clear Labeling

Ensure each container or package is clearly labeled with its contents and purpose. 

Consistent Documentation

Ensure that your Documentation accurately reflects the contents of the container. 

How can I get my goods inspected for customs clearance in Kenya

You should submit the necessary Documentation and engage a clearing agent to ensure your goods are inspected for customs clearance in Kenya. The process involves submitting the Import Declaration Form (IDF), paying duties and taxes, and potentially undergoing physical inspections by KRA officers. 

Here’s a more detailed breakdown

1. Prepare Required Documentation

Commercial Invoice

Provides details about the goods, their value, and origin. 

Bill of Lading (Sea Cargo) or Airway Bill (Air Cargo)

Serves as proof of shipment. 

Packing List

 Details the contents of each package. 

Certificate of Origin

Verifies the country of origin (if applicable). 

Import Declaration Form (IDF)

 A mandatory form for all imports. 

Any required permits or licenses

 For regulated products. 

2. Engage a Clearing Agent

Clearing agents are experienced professionals who can handle the complexities of customs clearance.

They will electronically submit the IDF and other supporting documents to the KRA system. 

When goods arrive at the Port of Entry, the importer should inform the KEBS staff on site who will

Inspect the goods, the entry form, and the packing list;

Take samples for testing.

 Release the goods into the country if found to comply with the relevant Kenya Standards.

What should I do if my goods are stuck at Kenyan customs

If your goods are stuck at Kenyan customs, first contact the shipping company or courier service, and your 3PL provider, if you use one. They can provide information on the delay and any required action on your part. Also, contact the seller of the goods, as they may have more information about the shipment and any necessary documentation. 

Finally, you may need to contact the Kenya Revenue Authority (KRA) directly to inquire about the hold and what is required for release. 

Here’s a more detailed breakdown

1. Contact the Shipping Company/Courier

Your shipping company or courier service is the first point of contact. 

They can check the status of your shipment and provide information on why it’s being held. 

They may also have a customs clearance department to help navigate the process. 

2. Contact Your 3PL Provider

If you use a third-party logistics provider, they can also provide valuable information and guidance. 

They may be able to help you resolve the issue with customs. 

3. Contact the Seller

The seller may have more information about the shipment, including any required documentation. 

They can potentially contact the shipper and inquire about the hold. 

4. Contact the Kenya Revenue Authority (KRA)

If the above steps don’t yield results, you may need to contact the KRA directly. 

They can explain why the goods are being held and what is required for release. 

Ensure you have your tracking number and other relevant Documentation when contacting them. 

5. Provide Required Documentation

Missing or incomplete Documentation is a common reason for customs holds. 

Ensure you provide all necessary documents, such as invoices, packing lists, and bills of lading. 

If you’re unsure what documents are required, contact the shipping company, KRA, or your 3PL provider. 

6. Pay Duties and Taxes

If your shipment is subject to duties and taxes, you must pay them to get the goods released. 

The KRA will provide you with information on how to make the payment. 

7. Be Patient and Follow Up

The customs clearance process can take time. 

Be patient and follow up with the relevant parties if you don’t hear back within a reasonable timeframe. 

By following these steps, you can increase your chances of getting your goods released from Kenyan customs. 

How do I handle customs clearance for high-value goods in Kenya

To handle customs clearance for high-value goods in Kenya, you must engage a licensed clearing agent, prepare the necessary Documentation, and pay the required taxes and fees. You’ll also need to ensure the goods are verified and released by customs. 

Here’s a more detailed breakdown

1. Engage a Licensed Clearing Agent

A clearing agent will handle the paperwork and customs procedures for you. 

2. Prepare Documentation

KRA requires specific Documentation for import declarations. That typically includes: 

Bill of Lading/Airway Bill

Proof of shipment. 

Commercial Invoice

 Details of the goods, including their value. 

Packing List

 Lists the contents of each container or package. 

Import Declaration Form (IDF)

A form to declare the import. 

Certificate of Origin (if applicable)

If the goods are from an export partner. 

3. Submit the IDF and Pay Taxes

Your clearing agent will submit the IDF to KRA, which will then assess the duties and taxes owed. You’ll need to pay the import duty, VAT (Value Added Tax), and other applicable taxes at a bank. 

4. Verification and Release

Customs officers will verify the goods and ensure they are compliant with regulations. Once verified and compliant, the goods will be released. 

5. Other Considerations for High-Value Goods

Pre-shipment Inspection

 A pre-shipment inspection may be required for some high-value goods. 

Verification and Enforcement Measures

Customs may physically verify the goods to ensure they match the declared information. 

Duty-Free Exemptions

Certain goods may be exempt from import duties, depending on their nature and origin. 

Baggage

Passengers must declare their baggage and any high-value items they carry, which may be subject to duties and taxes. 

Re-export

If you are carrying goods out of the country for later re-import, you can request a re-export certificate. 

For more detailed information, refer to the KRA website or contact their offices. 

How do I know if my goods qualify for customs exemptions in Kenya

Your Exemptions Generally, exemptions will be granted on the following items if imported as accompanied baggage:

 (a) Spirits (including liqueurs) not exceeding one liter or wine not exceeding 2 liters.

 (b) Perfume and toilet water do not exceed one-half liters, of which not more than a quarter may be perfume.

d) Cigarettes, cigarillos, cigars, cheroots, tobacco, and snuff not exceeding 250 grams in weight.

What are the steps to take if customs finds discrepancies in my goods

If customs finds discrepancies in your goods, calmly assess the situation, provide Documentation to support your claim, and consider seeking legal advice if the issue is complex. LinkedIn says that if the discrepancy involves a simple error, the company should request a correction or review and maintain clear records to prevent future problems. 

Here’s a more detailed breakdown

1. Assess the Situation

Understand the nature of the discrepancy. Is it a simple error, a misclassification, or a more complex issue? 

2. Review Documentation

Check your customs declaration, invoices, and other relevant documents to understand the origin of the discrepancy. 

3. Provide Documentation

Gather all necessary Documentation to support your position, including invoices, packing lists, and other relevant records. 

4. Negotiate Calmly

If you disagree with the customs officer’s assessment, explain your position and provide evidence to support your claims. 

5. Seek Legal Advice

If the issue is complex or you feel your rights are violated, consider seeking legal advice from a customs broker or attorney. 

6. Consider Alternatives

If the goods are refused or held, discuss options with customs, such as returning or seeking duty relief. 

7. Maintain Records

Keep detailed records of all interactions with customs, including dates, times, and the names of officials. 

8. Prevent Future Issues

Learn from the experience and implement measures to prevent similar discrepancies in the future. 

How do I get a refund for overpaid customs duties in Kenya

Customs duty is a tax imposed on goods brought into Kenya. Duties are assessed based on the item’s customs value, i.e., the price paid or payable for the imported goods. Refund claims should be lodged within 12 months of the duty payment date. A decision on the application shall be communicated to the taxpayer within two months of receiving the application.

It applies to registered persons who have made payment of duty on the importation of goods which:

I have been damaged or pillaged during the voyage or while subject to Customs control;

ii. Import/export duty has been paid in error; and

iii. An order remitting such duty has been made under the EACCMA.

What is the role of a customs warehouse in Kenya

In Kenya, a customs warehouse, also known as a bonded warehouse, serves as a secure facility where imported goods can be stored without paying customs duties or taxes until they are released for domestic consumption or re-exported. That allows businesses to manage their cash flow by deferring duty payments and to store goods pending further action, like re-export or further processing. 

Customs warehouses are supervised by the Kenya Revenue Authority (KRA) and operate under strict regulations to ensure the security and proper handling of imported merchandise. 

Here’s a more detailed breakdown of their role

Deferred Duty Payments

Businesses can store imported goods in a bonded warehouse without immediately paying customs duties or taxes. They can defer payment until the goods are released for domestic consumption or re-exported. 

Secure Storage

Bonded warehouses provide a secure environment for storing goods, protecting them from theft or damage while awaiting customs clearance. 

Facilitating Trade

They facilitate international trade by allowing businesses to store goods temporarily before they are released for domestic consumption, re-export, or further processing. 

Flexibility and Efficiency

Businesses can use bonded warehouses to manage inventory, consolidate shipments, and streamline logistics. 

Meeting International Standards

Bonded warehouses ensure that goods are stored by international standards and regulations, facilitating trade and export activities. 

Customs Control

KRA oversees the operation of bonded warehouses to ensure compliance with customs regulations and to collect taxes and duties when goods are released. 

How do I clear goods that require quarantine at Kenyan customs

You must first engage a licensed clearing agent to clear goods requiring quarantine at Kenyan customs. They will process import documentation, including the Import Declaration Form (IDF), and ensure compliance with quarantine regulations, including the necessary permits and licenses.

 After submitting the IDF and any required quarantine permits, you must pay the applicable duties and taxes. Once payments are verified, the goods can be released for quarantine. 

Here’s a more detailed breakdown

1. Engage a Licensed Clearing Agent

A clearing agent will handle the import documentation, including the IDF, and ensure compliance with quarantine regulations. 

2. Submit the IDF and Required Documents

That includes the Commercial Invoice, Packing List, Bill of Lading/Airway Bill, Certificate of Origin, and any necessary permits or licenses, including quarantine permits. 

3. Pay Duties and Taxes

KRA will assess the duties and taxes based on the value of the goods and the applicable duty rate. 

4. Quarantine and Release

Once payments are verified, the goods will be released for quarantine. Relevant authorities will follow quarantine procedures, and the goods can be released for final clearance. 

Important Considerations

Quarantine Regulations

Understand the quarantine requirements for the imported goods, as these can vary depending on the type of goods (e.g., plants, animals, food products). 

Compliance

Ensure all Documentation is complete, accurate, and compliant with Kenyan import regulations and quarantine requirements to avoid delays or rejection. 

Contact KRA

If you have questions about quarantine procedures or import regulations, contact KRA for clarification. 

What should I do if my goods are not cleared in time at Kenya customs

If your goods are not cleared in Kenya customs promptly, you should first inquire about the reason for the delay with your customs clearing agent or the Kenya Revenue Authority (KRA). Ensure you have all necessary Documentation and are compliant with KRA regulations. 

If the issue persists, seek clarification from a KRA official or consider engaging a customs expert for guidance, according to the KRA. 

Here’s a more detailed breakdown

1. Understand the Situation

Contact your clearing agent

They are the first point of contact and should be able to provide insights into the delay and any required actions. 

Check KRA’s website

You can find information about customs procedures and regulations on the KRA website. 

Monitor your shipment

Track your shipment progress through the customs process and be aware of any alerts or issues flagged by customs. 

2. Addressing the Delay

Verify Documentation

 Ensure all necessary documents, such as commercial invoices, bills of lading, and certificates of origin, are submitted accurately and completely. 

Address any errors

 If there are any errors or missing documents, rectify them promptly to expedite the clearance process. 

Pay any outstanding duties or taxes

 Ensure all necessary payments are made on time to avoid further delays. 

Seek clarification from KRA

 If the reason for the delay is unclear, contact the KRA for clarification. 

Consider engaging a customs expert

 If the issue is complex or unsure how to proceed, consult a customs clearing agent or other expert for guidance. 

3. Potential Causes of Delays

Incomplete or inaccurate Documentation

Ensure all necessary documents are submitted and that they are accurate and complete. 

Non-compliance with regulations

Ensure your goods comply with all relevant Kenyan regulations and import restrictions. 

High-risk cargo

Some shipments may be subject to more rigorous scrutiny due to customs risk assessment. 

System issues

Technical glitches or delays in the KRA’s systems can also contribute to delays. 

4. Resources and Contacts

KRA

 Contact the KRA at +254 20 4 999 999 or +254 711 099 999. 

Your clearing agent

 They are familiar with the customs process and can assist with navigating it. 

KRA’s physical locations

You can visit any KRA station or support office for assistance. 

Customs experts

Ask a customs clearing agent or expert for specialized advice. 

How do I clear my goods from Kenya customs after they’ve been flagged for inspection

To clear goods flagged for inspection by Kenyan Customs, ensure all required Documentation is complete and accurate. If your goods are flagged for physical inspection, be prepared for a thorough examination. Once the inspection is complete, you may be required to pay duties and taxes; your goods will be released. 

Detailed Steps

1. Review and Re-verify Documents

Ensure your import documents, including the commercial invoice, packing list, bill of lading/airway bill, and any required licenses or certificates, are complete and accurate. 

2. Follow KRA’s Instructions

KRA will inform you of the reasons for the inspection and any further requirements. If physical inspection is required, be prepared to present your goods for examination. 

3. Pay Duties and Taxes

Once the goods are inspected and deemed compliant, you must pay applicable duties, taxes, and other fees. 

4. Clear the Goods

After payment, your goods will be released, and you can proceed with their transportation from customs. 

5. Contact KRA for Clarification

According to the KRA website, if you have any questions or concerns about the clearance process, contact the relevant customs office in Eldoret for clarification.